ACCESS TO FILES OF MEMBERS. 16.1 A Member shall have the right during normal business hours to examine all of the files concerning the Member kept by the Corporation, the Association or by any committee established by this Agreement.
16.2 All files containing evaluative materials of a Member may be kept only by the office of the Vice-Principal Academic and from time to time by the EC, the AC, or Department or Program Committees for the purposes of appointments. External letters of reference shall not be included in personal files and shall be destroyed once the appointee has commenced his or her duties. All contents of such files shall be listed and numbered.
16.3 Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members shall have the right to provide additional material for inclusion in their files.
16.4 Members shall have the right to have the Corporation prepare copies of their files at its expense.
16.5 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate shall be kept concerning any Member, unless specifically requested by the Member. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence.
16.6 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member concerned.
16.7 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Member.
16.8 The scores of individual Members, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Principal Academic and made available to the University community.
ACCESS TO FILES OF MEMBERS. A member shall have the right during normal business hours to examine all of the files concerning the member kept by the Corporation, the Association or by any committee established by this Agreement. All files containing evaluative materials of a member may be kept only by the office of the University Secretary and from time to time by the the the the the or Appointments Committees. External letters of reference supplied to the Appointments Committee shall not be included in personal files and shall be destroyed once the appointee has commenced his duties. All contents of such files shall be listed and numbered. Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, members shall have the right to provide additional material for inclusion in their files. Members shall have the right to have the Corporation prepare copies of their files at its expense. No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate shall be kept concerning any member, unless specifically requested by the member. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the member concerned. Members’ files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the member.
ACCESS TO FILES OF MEMBERS. 13.01 A member shall have the right during normal business hours to examine all of the files concerning the member kept by the Corporation, the Association or by any committee established by this Agreement.
13.02 All files containing evaluative materials of a member may be kept only by the office of the Vice-Principal Academic & Research and from time to time by the EC, the EAC, the FAC, or Appointments Committees. External letters of reference supplied to the Appointments Committee shall not be included in personal files and shall be destroyed once the appointee has commenced their duties. All contents of such files shall be listed and numbered.
13.03 Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, members shall have the right to provide additional material for inclusion in their files.
13.04 Members shall have the right to have the Corporation prepare copies of their files at its expense.
13.05 No anonymous material shall be kept concerning any member, unless specifically requested by the member, other than aggregated statistical information, as obtained from student evaluations, following the procedures approved by Senate. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence.
