Common use of Administration of Lists Clause in Contracts

Administration of Lists. 1. Six weeks before a Post or Shift and Days off bid at an institution, the ISDS coordinator will post the current job bidding seniority list. 2. If an employee’s seniority date has been changed or reinstated after promotion or demotion to a previously held classification and the employee disputes their seniority date, they shall submit the issue in writing to the local Institution Human Resources Manager within ten (10) calendar days of the date they become aware of the matter. The Human Resources Manager will forward a copy to the Local President and Local Oregon AFSCME Council Representative. Functional Units where the question or issue regarding seniority originates, the Local President or Vice President will serve as a labor representative and voting member of the Seniority Panel to be formed. Additionally, Management will select their one (1) representative from the following positions: Superintendent, Assistant Superintended of Security (or Security Manager) or Operations Capitan who will serve as a Management representative and voting member on the Seniority Panel to be formed. Those two (2) individuals, together with that Functional Unit’s Oregon AFSCME Council 75 staff Representative and an individual from Department of Corrections Labor Relations or that Functional Unit’s Human Resources Manager, will observe the selection of the remaining members of the panel. Names of the remaining AFSCME Correctional Functional Units including the Transport Unit will be placed into a ‘hat’. The two (2) voting panel members will alternatively draw names out of the ‘hat’. To designate the labor voting representatives, there will be three (3) names drawn. The President of the Functional Units drawn will be assigned to serve as voting members on the panel. Should the President be unavailable then the Vice President shall serve. The Functional Unit names will be reinserted into the ‘hat’ and two (2) names will be alternatively drawn to serve as the designated Management voting representatives. The Superintendent, Assistant Superintendent of Security (or Security Manager) or Operations Captain will be assigned to serve as the additional Management voting members of the panel. ISDS Coordinators, Oregon AFSCME Council 75 Staff Representative and Department of Corrections Labor Relations will serve as non-voting members or resources to the panel to assist in ensuring that panel members have sufficient data and understand the relevant language in the Agreement. The purpose of the panel is to evaluate questions and circumstances in order to determine the correct job bidding seniority for a specific employee and ensure consistent application of the seniority definition in the Agreement. Any panel decision shall be final and binding on all Parties. Neither the Employer nor the Agency will be liable for any travel expenses for any Union panel members who must travel for any panel meetings. In addition, neither the Employer nor the Agency will be liable for any overtime costs as result of the Union’s panel members attending panel meetings including travel time. The Agency shall not change an employee’s shift/days off so the employee can participate in the panel. Where feasible, the Parties can agree to use Skype or telephone conference calls when the panel meets.