Common use of Annual Vacation Sign-Up Clause in Contracts

Annual Vacation Sign-Up. Vacation may be scheduled by mutual agreement. If the parties are unable to come to agreement, the following vacation sign-up procedure shall apply: a) Vacation sign-up occurs once a year and must be completed prior to October 31st each year unless specified otherwise in the Collective Agreement. b) Each employee must submit a completed intent form by October 1st. This information will be used by management to determine the number of vacation spots to be allocated for each week of the sign-up. c) All regular employees will participate in the sign-up including those on a temporary transfer of absence. Each employee will be assigned a sign-up date and time for each round of the sign-up. These dates and times will be posted a minimum of one (1) week prior to sign-up. d) If an employee is not present, cannot be reached, hasn’t left a choice slip or refuses to sign during their sign-up time, the COPE representative will sign vacation weeks for the employee similar to their current year’s selection. a) If a vacation week becomes available during the vacation year because of retirement, termination, transfer. (i) That week will be made available to employees in order of seniority, who did not have the opportunity to sign it during the annual vacation sign-up, and If a subsequent vacation week becomes available due to an employee trading a week, that week will be made available to employees, in order of seniority who did not have the opportunity to sign it during the vacation sign-up. This process will continue until no employee wishes to schedule the vacation week(s).

Annual Vacation Sign-Up. Vacation may be scheduled by mutual agreementagreement for non-shift workers. If the parties are unable to come to agreement, the following vacation sign-up procedure shall apply. The following vacation sign up procedure shall apply to shift workers: a) Vacation sign-up occurs once a year and must be completed prior to October 31st each year unless specified otherwise in the Collective Agreement. b) Each employee must submit a completed intent form by October 1st1st listing the number of weeks of annual vacation the employee intends to take. This information will be used by management to determine the number of vacation spots to be allocated for each week of the sign-up. c) All regular employees will participate in the sign-up including those on a temporary transfer of absence. Each employee will be assigned a sign-up date and time for each round of the sign-up. These dates and times will be posted a minimum of one (1) week prior to sign-up. d) If an employee is not present, cannot be reached, hasn’t left a choice slip or refuses to sign during their sign-up time, the COPE Union representative will sign vacation weeks for the employee similar to their current year’s selection. ae) Vacation weeks that become available after the annual vacation sign-up: i) If a vacation week becomes available during the vacation year because of retirement, termination, transfer. (i) 1 That week will be made available to employees in order of seniority, who did not have the opportunity to sign it during the annual vacation sign-up, and 2 If a subsequent vacation week becomes available due to an employee trading a week, that week will be made available to employees, in order of seniority who did not have the opportunity to sign it during the vacation sign-up. This process will continue until no employee wishes to schedule the vacation week(s).

Annual Vacation Sign-Up. Vacation may be scheduled by mutual agreement. If the parties are unable to come to agreement, the following vacation sign-up procedure shall apply: a) Vacation sign-up occurs once a year and must be completed prior to October 31st each year unless specified otherwise in the Collective Agreement. b) Each employee must submit a completed intent form by October 1st. This information will be used by management to determine the number of vacation spots to be allocated for each week of the sign-up. c) All regular employees will participate in the sign-up including those on a temporary transfer of absence. Each employee will be assigned a sign-up date and time for each round of the sign-up. These dates and times will be posted a minimum of one one (1) week prior to sign-up. d) If an employee is not present, cannot be reached, hasn’t left a choice slip or refuses to sign during their sign-up time, the COPE representative will sign vacation weeks for the employee similar to their current year’s selection. a) If a vacation week becomes available during the vacation year because of retirement, termination, transfer. (i) That week will be made available to employees in order of seniority, who did not have the opportunity to sign it during the annual vacation sign-up, and If a subsequent vacation week becomes available due to an employee trading a week, that week will be made available to employees, in order of seniority who did not have the opportunity to sign it during the vacation sign-up. This process will continue until no employee wishes to schedule the vacation week(s).