Common use of Banking of Hours Clause in Contracts

Banking of Hours. 14.1 To ensure the ‘Banking of Hours’ process is managed in a professional manner in accordance with this Agreement 14.2 Part time employees are employed on an agreed number of hours to be worked each week with an understanding that although excessive overtime is not expected, there will be occasions when additional hours worked may be required. These additional hours worked by Part time employees are banked manually into the ‘Time in Lieu’ (‘TIL’) book by the either the Chief Financial Manager and/or Payroll Staff and/or the Clinical Manager/DON and the book is available to staff at all times. The ‘Time in Lieu’ system has been developed to ‘bank’ hours when the Centre is busy and that the banked hours can be taken when the Centre is quiet and doctors are away. 14.3 The employee is expected to complete their time sheets with ordinary hours worked, sick leave, annual leave or ‘time in lieu’ to make up their agreed hours for the fortnight. Employees are encouraged to consult the Facility Manager or Business Manager should they have any query with regards to their hours worked / paid or seeking clarification of type of leave taken. 14.4 Annual leave or ‘TIL’ approval should be sought by employees at the earliest possible convenience to avoid disappointment as limited numbers of employees can be on leave at any time. All employees should understand that the ‘TIL’ system should not be used as a means to build up time or to replace annual leave. At the end of the calendar year in December, ‘TIL’ hours are reconciled by leave taken or leave paid at the beginning of a holiday period. As such, on return in the New Year, annual leave should generally be utilised as a means to make up any major shortage of hours particularly in the month of January. 14.5 Management and employees are expected to monitor the “TIL’ book with the following considerations: • “TIL” is not a substitute for annual leave • Cognisance must be taken if the employee has an opportunity to work / make up the hours banked in ‘TIL’ • Time sheets must be appropriately completed in a timely manner and signed by employees and accompanied by any relevant approval leave documentation. 14.6 A full time or permanent part time employee may, by agreement made daily, weekly or fortnightly with the Facility Manager: (1) work less than their daily, weekly or fortnightly rostered or contracted hours and work those hours at a later date: or (2) work more than their daily, weekly or fortnightly rostered or contracted hours and take time off in lieu of payment, or, may set off the additional hours worked against any owing under 14.6(1) above. 14.7 An employee who works less than their rostered or contracted hours shall be paid as if those hours had been worked during the relevant period, including payment for any weekend or shift penalties that would otherwise have been due for the time not worked. 14.8 Time debited or credited under these arrangements shall be at ordinary time, i.e. an hour for an hour. 14.9 Any employee may not have more than 30 hours in debit or credit at any point in time. 14.10 Employees who have hours in debit must be given first option to work additional hours prior to the use of casual employees. 14.11 The employer will keep detailed records of all hours credited and debited to employees under these arrangements. Employees shall have full access to these records. 14.12 On termination of employment the employer will pay the employee for all hours in credit and may deduct from termination pay the value of any hours in debit with the employee’s written authorisation. 14.13 Either party shall have the right to terminate an agreement under this clause with two weeks notice.

Banking of Hours. 14.1 To ensure the ‘Banking of Hours’ process is managed in a professional manner in accordance with this Agreement 14.2 Part time employees are employed on an agreed number of hours to be worked each week with an understanding that although excessive overtime is not expected, there will be occasions when additional hours worked may be required. These additional hours worked by Part time employees are banked manually into the ‘Time in Lieu’ (‘TIL’) book by the either the Chief Financial Manager and/or Payroll Staff and/or the Clinical Manager/DON and the book is available to staff at all times. The ‘Time in Lieu’ system has been developed to ‘bank’ hours when the Centre is busy and that the banked hours can be taken when the Centre is quiet and doctors are away. 14.3 The employee is expected to complete their time sheets with ordinary hours worked, sick leave, annual leave or ‘time in lieu’ to make up their agreed hours for the fortnight. Employees are encouraged to consult the Facility Manager or Business Manager should they have any query with regards to their hours worked / paid or seeking clarification of type of leave taken. 14.4 Annual leave or ‘TIL’ approval should be sought by employees at the earliest possible convenience to avoid disappointment as limited numbers of employees can be on leave at any time. All employees should understand that the ‘TIL’ system should not be used as a means to build up time or to replace annual leave. At the end of the calendar year in December, ‘TIL’ hours are reconciled by leave taken or leave paid at the beginning of a holiday period. As such, on return in the New Year, annual leave should generally be utilised as a means to make up any major shortage of hours particularly in the month of January. 14.5 Management and employees are expected to monitor the “TIL’ book with the following considerations: • “TIL” is not a substitute for annual leave • Cognisance must be taken if the employee has an opportunity to work / make up the hours banked in ‘TIL’ • Time sheets must be appropriately completed in a timely manner and signed by employees and accompanied by any relevant approval leave documentation. 14.6 A full time or permanent part time employee may, by agreement made daily, weekly or fortnightly with the Facility Manager:Manager:‌ (1) work less than their daily, weekly or fortnightly rostered or contracted hours and work those hours at a later date: oror‌ (2) work more than their daily, weekly or fortnightly rostered or contracted hours and take time off in lieu of payment, or, may set off the additional hours worked against any owing under 14.6(1) above. 14.7 An employee who works less than their rostered or contracted hours shall be paid as if those hours had been worked during the relevant period, including payment for any weekend or shift penalties that would otherwise have been due for the time not worked. 14.8 Time debited or credited under these arrangements shall be at ordinary time, i.e. an hour for an hour. 14.9 Any employee may not have more than 30 hours in debit or credit at any point in time. 14.10 Employees who have hours in debit must be given first option to work additional hours prior to the use of casual employees. 14.11 The employer will keep detailed records of all hours credited and debited to employees under these arrangements. Employees shall have full access to these records. 14.12 On termination of employment the employer will pay the employee for all hours in credit and may deduct from termination pay the value of any hours in debit with the employee’s written authorisation. 14.13 Either party shall have the right to terminate an agreement under this clause with two weeks notice.