Competitive Procurement (Improved Process Sample Clauses

Competitive Procurement (Improved Process. Sub-Issue Description The current competitive procurement and contract process takes too long and does not ensure that vendors (contractors) for school services are hired and are paid on time. The VI will develop a new competitive procurement policy and process that ensures that school services, supplies, equipment and other necessary resources are provided and in classrooms when they are needed. The policy and process will also ensure that vendors are paid within 30 days of invoice receipt. In addition to the items noted above, the procurement management process will include procedures for flexible, timely contractual arrangements, sole source contracts, contract closeout activity, including receipt of goods certification, contracts release, and review of final payment. In December 2001, VI staff developed the time lines listed in the table below for procurement, vendor payments, and delivery of supplies or equipment to end users. The procurement policy and process will ensure that the time lines are met in all instances by the conclusion of the Compliance Agreement Procurements • Department of Education from central supply sources in 2 days—1 week. • On island purchases < $5,000 in 2 weeks. • On island purchases > $5,000 in 3 weeks after receipt by the Department of Property and Procurement. • Off island purchases < 3–4 weeks after receipt by the Department of Property and Procurement. • Off island delivery of purchased items < 2 months. Payment of Invoices • Payment of invoices after receipt of acceptable goods or services in 20—30 days. Delivery of Supplies or Equipment • Delivery of received items to school, activity center, or school district in 3 days from receipt. Performance Measures for Issue 4.2