DEPARTMENTAL MANAGEMENT AND ANNUAL MANAGEMENT REPORT. Task 48: Departmental Management and Annual Management Report Settlement Agreement Section XII.; page 42, lines 10-17 Assigned Unit: BOS Settlement Agreement Language: • “By September 5, 2003, OPD must develop and implement a policy requiring each functional unit of OPD to prepare a management report every twelve months. The report must include relevant operating data and highlight ongoing or extraordinary problems and noteworthy accomplishments. The Settlement Agreement further requires that Division commanders meet individually with the Chief of Police and their respective Deputy Chiefs to thoroughly review the management reports of that Division.” Status: In Policy and Training Compliance Deliverables: • New Departmental General Order A-7, Annual Management and Departmental Report • Annual Management Reports • Memorandum from the Chief of Police on Annual Management Reports (1 Apr 07) Policy A new Departmental General Order was drafted, staffed, and reviewed by all parties. The policy was published on November 24, 2003. In November 2006, the new General Order A-7 was published and trained on. The revised policy clarifies the required contents in the Fiscal Management Report prepared by each reporting units. Training DGO A-7 has exceeded substantial compliance, which is currently reported at 98%. As of the publication date of this report, training on the revised DGO A-7, has exceeded substantial training compliance, which is currently reported at 100%. IMT Audit Summary During this reporting period, the IMT audited the Department’s actual practice compliance with Task 48. The Department remained in compliance with the requirements that each functional unit prepares a management report and that the Division Commanders and Deputy Chief’s meet with the Chief of Police to discuss the reports. However, the Department did not meet the submission deadliness set out in the policy. During the IMT’s last audit of this task, only 22% if the Department’s annual management reports included the required information and this reporting period the number rose to 84%. One of the areas the IMT noted as an area of weakness was fiscal management. During this reporting period, General Order A-7 was revised to clarify the contents in the Fiscal Management section of the report and make it easier to prepare.
