Distribution and Updating of Policies and Procedures. 1. CPP shall distribute the policies and procedures identified in section V.A to all members of its workforce within 30 days of HHS approval of such policies and procedures and to new members of the workforce within 30 days of their beginning of service.
2. CPP shall require, at the time of distribution of such policies and procedures, a signed written or electronic initial compliance certification from each member of the workforce, stating that the workforce member has read, understands, and shall abide by such policies and procedures.
3. CPP shall assess and update and revise, as necessary, the policies and procedures at least annually. CPP shall provide such revised policies and procedures to HHS for review and approval. Upon receiving any recommended changes to such policies and procedures from HHS, CPP shall have 30 days to revise such policies and procedures accordingly and provide the revised policies and procedures to HHS for review and approval. Within 30 days of the effective date of any approved, substantive revisions, CPP shall distribute such revised policies and procedures to all members of its workforce, and to new members as required by Section V.B.1, and shall require new compliance certifications.
4. CPP shall not involve any member of its workforce in the use or disclosure, including disposal, of PHI if that workforce member has not signed or provided the written or electronic certification required by Paragraphs V.B.2 and V.B.3 of this section.
Distribution and Updating of Policies and Procedures. 1. CHCS shall distribute the policies and procedures identified in section V.A. to all members of the CHCS workforce within 30 days of HHS approval of such policies and to new members of the workforce within 14 days of their beginning of service.
2. CHCS shall require, at the time of distribution of such policies and procedures, a signed written or electronic initial compliance certification from all members of the workforce, stating that the workforce members have read, understand, and shall abide by such policies and procedures.
3. CHCS shall assess, update, and revise, as necessary, the policies and procedures at least annually (and more frequently if appropriate), as long as it continues to function as a business associate. CHCS shall provide such revised policies and procedures to HHS for review and approval. Within 30 days of the effective date of any approved substantive revisions, CHCS shall distribute such revised policies and procedures to all members of its workforce and shall require new compliance certifications.
4. CHCS shall not involve any member of its workforce in the access of electronic protected health information (“ePHI”) if that workforce member has not signed or provided the written or electronic certification required by paragraphs 2 & 3 of this section.
Distribution and Updating of Policies and Procedures. 1. Within thirty (30) days of HHS’s approval of Parkview’s Policies and Procedures identified in section V.A. of this CAP, and any subsequent revisions thereto, Parkview shall distribute the approved Policies and Procedures to all Parkview workforce members who use or disclose PHI, including all workforce members of covered entities that are owned, controlled or managed by Parkview Health System, Inc.
2. Parkview shall distribute such Policies and Procedures to new, respective members of the workforce, as described above, within twenty (20) business days of the commencement of each such workforce member’s engagement by Parkview.
3. Parkview shall review the policies and procedures periodically, and shall promptly update the Policies and Procedures to reflect changes in operations at Parkview, federal law, HHS guidance, and/or any material compliance issues discovered by Parkview that warrant a change in the Policies and Procedures.
Distribution and Updating of Policies and Procedures. 1. FIMR shall distribute the Policies and Procedures identified in Section V.C. to all current members of the workforce within sixty (60) days of HHS approval of such policies and to new members of the workforce within thirty (30) days of their commencement of FIMR workforce service.
2. FIMR shall require, at the time of distribution of the Policies and Procedures, a signed written or electronic initial compliance certification from all FIMR workforce members stating that the workforce members have read, understand, and shall abide by the Policies and Procedures.
3. FIMR shall assess, update, and revise, as necessary, the Policies and Procedures at least once every twelve (12) months during the Compliance Term (and more frequently, if appropriate). FIMR shall provide such revised Policies and Procedures to HHS for its review and approval. Upon receiving any recommended changes to the Policies and Procedures from HHS in writing, FIMR shall have sixty (60) days to revise such Policies and Procedures accordingly and provide the revised Policies and Procedures to HHS for its review and written approval. Within sixty (60) days of the effective date of any approved material revisions, FIMR shall distribute the revised Policies and Procedures to all members of its workforce, and to new workforce members as required by Section V.D.1, and shall require new compliance certifications.
4. FIMR shall not provide access to ePHI to any member of its workforce if that workforce member has not signed or provided the written or electronic certification required by paragraphs 2 and 3 of this Section.
Distribution and Updating of Policies and Procedures. 1. SRMC shall distribute such Policies and Procedures to all workforce members at all of its facilities and subsidiaries who use and disclose PHI within sixty (60) calendar days of HHS’s approval of such Policies and Procedures. SRMC shall distribute the Policies and Procedures to any new workforce members who use and disclose PHI within thirty (30) days of their beginning of service.
2. SRMC shall require, at the time of distribution of such Policies and Procedures, a signed written or electronic initial compliance certification from all workforce members who use and disclose PHI stating that the workforce members have read, understands, and shall abide by such Policies and Procedures.
3. SRMC shall assess, update, and revise, as necessary, the Policies and Procedures, at least annually (and more frequently if appropriate). If changes, revisions or updates are required during the term of the Agreement, SRMC shall provide such revised Policies and Procedures to HHS for review and approval. Within 30 days of the effective date of any approved substantive revisions, SRMC shall distribute such revised Policies and Procedures to all workforce members and shall require new compliance certifications.
4. SRMC shall not involve any workforce member who uses and discloses PHI if that workforce member has not signed or provided the written or electronic certification as required by paragraphs 2 & 3 of this section.
Distribution and Updating of Policies and Procedures. 1. UCLAHS shall distribute the Policies and Procedures identified in section V.A. to all members of its workforce who have access to protected health information within 30 days of HHS approval of such Policies and Procedures and to new members of the workforce who have access to protected health information within 30 days of their beginning of service.
2. UCLAHS shall require, at the time of distribution of such Policies and Procedures, a signed written or electronic initial compliance certification from all members of the workforce who have access to protected health information, stating that the workforce members have read, understand or know where to seek information about and will abide by such Policies and Procedures. Such written or electronic certification must be received by the appropriate UCLAHS designee within 30 days of any workforce member’s receipt of the Privacy Policies and Procedures and if such certification is not received that workforce member shall not be permitted to perform any services for UCLAHS that involves protected health information until and unless such certification is received.
3. UCLAHS shall assess, update, and revise, as necessary, the Policies and Procedures at least annually and more frequently if appropriate. UCLAHS shall provide such revised Policies and Procedures to HHS for review and approval, and to the Monitor (described in section V.E.). Within 30 days of the effective date of any approved substantive revisions, UCLAHS shall distribute such revised Policies and Procedures to all members of its workforce who have access to protected health information, and shall require and obtain new compliance certifications from all members of its workforce who have access to protected health information.
Distribution and Updating of Policies and Procedures. 1. NYP shall distribute the policies and procedures identified in section V.A. to all members of the workforce within sixty (60) days of HHS approval of such policies and to new members of the workforce within thirty days of their beginning of service.
2. NYP shall require, at the time of distribution of such policies and procedures, a signed written or electronic initial compliance certification from all members of the workforce stating that the workforce members have read, understand, and shall abide by such policies and procedures.
3. NYP shall assess, update, and revise, as necessary, the policies and procedures as appropriate at least annually (and more frequently if appropriate).
Distribution and Updating of Policies and Procedures. 1. BILHBS shall distribute the policies and procedures identified in section V.A. to all members of the workforce within thirty (30) days of HHS approval of such policies and to new members of the workforce within thirty (30) days of their beginning of service.
2. BILHBS shall require, at the time of distribution of such policies and procedures, a signed written or electronic initial compliance certification from all members of the workforce, stating that the workforce members have read, understand, and shall abide by such policies and procedures.
3. BILHBS shall assess, update, and revise, as necessary, the policies and procedures at least annually. BILHBS shall provide such revised policies and procedures to HHS for review and approval. Within thirty (30) of the effective date of any approved substantive revisions, BILHBS shall distribute such revised policies and procedures to all members of its workforce, and shall require new compliance certifications.
Distribution and Updating of Policies and Procedures. 1. Renown shall distribute the policies and procedures identified in Section V.A. to all workforce members within thirty (30) days of HHS approval of such policies and to new workforce members within thirty (30) days of their beginning of service.
2. Renown shall provide proof of such distribution to HHS.
3. Renown shall assess, update, and revise, as necessary, the policies and procedures at least annually or as needed. Within thirty (30) days of the effective date of any approved substantive revisions, Renown shall distribute such revised policies and procedures to all workforce members and shall provide proof of such distribution to HHS.
Distribution and Updating of Policies and Procedures. 1. CNE shall distribute the policies and procedures identified in section V.A to all members of its workforce within thirty (30) days of HHS’ approval of such policies and procedures and to new members of the workforce within thirty (30) days of their beginning of service.
2. CNE shall require, at the time of distribution of such policies and procedures, a signed written or electronic initial compliance certification from each member of the workforce, stating that the workforce member has read, understands, and shall abide by such policies and procedures.
3. CNE shall assess and update and revise, as necessary, the policies and procedures at least annually. CNE shall distribute such revised policies and procedures to all members of its workforce, and to new members as required by Section V.B.1, and shall require new compliance certifications.
4. CNE shall not involve any member of its workforce in the use or disclosure of protected health information (“PHI”) if that workforce member has not signed or provided the written or electronic certification required by Paragraphs V.B.2 and V.B.3 of this section.
