Common use of District Notice to CSEA of New Hires Clause in Contracts

District Notice to CSEA of New Hires. District shall provide to the CSEA Chapter President/designee notice of any newly hired employee, within ten (10) days of date of hire, via electronic mail. Notice shall include full legal name, date of hire, classification, and work site. 1. Employee Information a. “Newly hired employee” or “new hire” means any employee, whether permanent, full time, part time, hired by the District, and who is still employed as of the date of the new orientation. It also includes all employees who are or have been previously employed by the District and whose current position has placed them in the bargaining unit represented by CSEA. For those latter employees, for purposes of this article, only the “date of hire” is the date upon which the employee’s employee status changed such that the employee was placed in the CSEA unit. b. The District shall provide CSEA with the contact information on the new hires. The information will be provided to CSEA electronically via a mutually agreeable secure FTP site or service, within 30 days of the date of hire or by the first pay period of the month following the date of hire. CSEA shall maintain the privacy of the employee information. This contact information shall include the following items on file with the District, with each field in its own column: i. First Name; ii. Middle initial; iii. Last name; iv. Suffix (e.g. Jr., III) v. Job Title; vi. Department; vii. Primary worksite name; viii. Work telephone number; ix. Work Extension x. Home Street address (incl. apartment #) xi. City xii. State xiii. ZIP Code (5 or 9 digits)

District Notice to CSEA of New Hires. A. The District shall provide to the CSEA Chapter President/designee notice of any newly hired employee, within ten (10) days of date of hire, via an electronic mail. Notice shall Please include the following information: full legal name, date of hire, classification, and work site. 1. B. Employee Information a. (1) “Newly hired employee” or “new hire” means any employee, whether permanent, full time, part time, eligible bargaining unit members hired by the District, and who is still employed as of the date of the new employee orientation. It also includes all employees who are or have been previously employed by the District and whose current position has placed them in the bargaining unit represented by CSEA. For those latter employees, for purposes of this articlearticle only, only the “date of hire” is the date upon which the employee’s employee status changed such that the employee was placed in the CSEA unit. b. (2) The District shall provide CSEA with the contact information on the new hires. The information will be provided to CSEA electronically via a mutually agreeable secure FTP site or serviceupload, within 30 days of the date of hire or by the first pay period of the month following the date of hire. CSEA shall maintain the privacy of the employee information. This contact information shall include the following items on file with the District, “except for employees who have submitted written requests pursuant to Government code section 6254.3 (c)” with each field in its own column: i. a. First Name; ii. b. Middle initial; iii. c. Last name; iv. d. Suffix (e.g. Jr., III); v. e. Job Title; vi. f. Department; vii. g. Primary worksite name; viii. h. Work telephone number, if applicable; ix. i. Work Extension, if applicable; x. j. District email address; k. Home Street address (incl. apartment #); xi. l. City; xii. State xiii. m. State; n. ZIP Code (5 or 9 digits); o. Home telephone number (10 digits), when available; p. Personal cellular telephone number (10 digits), when available; q. Employee ID; r. CalPERS status (“Y” if in CalPERS; “N” if not in CalPERS); s. Hire date.