Common use of Employees' Files Clause in Contracts

Employees' Files. 20.1 Each employee shall have an official personnel file located in Human Resources, the contents of which are limited to employment rather than academic matters. 20.2 Employees may view their official file in company with an employee from Human Resources, by arranging a suitable time during regular office hours. 20.3 The employee may have copies made of items in the file, provided the employee pays the cost of such copying. 20.4 An employee shall have the right to have the file supplemented and may add to the file in response to any documents contained therein. 20.5 Except as required by statute, no information contained in an employee’s file shall be released to anyone except the University and its agents without the employee’s written consent. 20.6 A Xxxx, Department Head or equivalent may, during the semester an employee is employed, have a current working file in the office containing documents destined for the official file in Human Resources. Employees have the right of access to such files on the same basis as outlined above. 20.7 Information in Human Resources in the files of former employees may be examined by the appropriate former employees under the same conditions as set out in 20.2. Files of former employees will be stripped or deleted entirely under the general University policy respecting this.

Employees' Files. 20.1 21.1 Each employee shall have an official personnel file located in Human Resources, the contents of which are limited to employment rather than academic matters. 20.2 21.2 Employees may view their official file in company with an employee from Human Resources, by arranging a suitable time during regular office hours. 20.3 21.3 The employee may have copies made of items in the file, provided the employee pays the cost of such copying. 20.4 21.4 An employee shall have the right to have the file supplemented and may add to the file in response to any documents contained therein. 20.5 21.5 Except as required by statute, no information contained in an employee’s file shall be released to anyone except the University and its agents without the employee’s written consent. 20.6 21.6 A Xxxx, Department Head or equivalent may, during the semester an employee is employed, have a current working file in the office containing documents destined for the official file in Human Resources. Employees have the right of access to such files on the same basis as outlined above. 20.7 21.7 Information in Human Resources in the files of former employees may be examined by the appropriate former employees under the same conditions as set out in 20.221.2. Files of former employees will be stripped or deleted entirely under the general University policy respecting this.