Evaluation of Tender Offers. F.3.11.3 Only Responsive tenders will be evaluated in terms of Method 2: Functionality, Price and Preference. The responsive tender with the highest combined total points for financial offer and preferences, is the preferred tender. The responsive tender with the highest total points of Ps + Np as defined below, will be considered, but NMM reserves the right not to award the bidder with highest points: (a) Ps (Financial Offer) The points awarded for price in terms of the Preferential Procurement Policy Framework Act, 2000: Preferential Procurement Regulations, 2022 is calculated as follows: The contract shall be awarded in line with the NMM SCM Policy, which is based on the Preferential Procurement Policy Framework Act 5 of 2000, Preferential Procurement Regulations 2022 and Section 217 (1) and Section 217(2) of the Constitution of the Republic of South Africa, THE 80/20 PREFERENCE POINT SYSTEMS: A maximum 80 points is allocated for price on the following basis:
Evaluation of Tender Offers. The Standard Conditions of Tender standardize the procurement processes, methods and procedures from the time that tenders are invited to the time that a contract is awarded. They are generic in nature and are made project specific through choices that are made in developing the Tender Data associated with a specific project. Conditions of tender are by definition the document that establishes a tenderer’s obligations in submitting a tender and the employer’s undertakings in soliciting and evaluating tender offers. Such conditions establish the rules from the time a tender is advertised to the time that a contract is awarded and require employers to conduct the process of offer and acceptance in terms of a set of standard procedures. Fair The process of offer and acceptance is conducted impartially without bias, providing simultaneous and timely access to participating parties to the same information. Equitable Terms and conditions for performing the work do not unfairly prejudice the interests of the parties. Transparent The only grounds for not awarding a contract to a tenderer who satisfies all requirements are restrictions from doing business with the employer, lack of capability or capacity, legal impediments and conflicts of interest. Competitive The system provides for appropriate levels of competition to ensure cost effective and best value outcomes. Cost effective The processes, procedures and methods are standardized with sufficient flexibility to attain best value outcomes in respect of quality, timing and price, and least resources to effectively manage and control procurement processes.
a) Open and record tender offers received
b) Determine whether or not tender offers are complete
c) Determine whether or not tender offers are responsive
d) Evaluate tender offers.
e) Determine if there are any grounds for disqualification
f) Determine acceptability of preferred tenderer
g) Prepare a tender evaluation report
h) Confirm the recommendation contained in the tender evaluation report
Evaluation of Tender Offers
