Evaluation Portfolio and the Addition of New Materials Sample Clauses

Evaluation Portfolio and the Addition of New Materials a. By a date specified in the University evaluation timetable, each employee to be evaluated for retention, promotion, and tenure shall submit an evaluation portfolio containing evaluation materials required by the Department Criteria. The portfolio should include a table of contents to ensure adequate security of the contents, and it should be organized according to the guidelines developed jointly by the Academic Vice President and the Union. b. Material used in the evaluation process shall be materials included in the evaluation portfolio, materials referred to in the employee’s supporting mate- rials, and materials in the employee’s personnel file, except for confidential materials submitted in connection with the employee’s initial appointment. Documentation of program needs may be used where program needs are the basis of a non-retention recommendation or decision. c. Conditions under which materials may be added to the portfolio by the Administration: (1) when the materials were not available prior to the beginning of the evalu- ation process, provided the employee is notified and given an opportunity to respond; or (2) when the materials were in the employee’s personnel file prior to the beginning of the evaluation process, provided that copies of any state- ments attached to such materials by the employee also be included and provided that the employee is notified and given an opportunity to review the materials and respond. d. Conditions under which materials may be added to the portfolio by the employee: (1) when an evaluator requests further materials, explanation, or additional documentation of statements in the portfolio; or (2) when the material is submitted in response to an evaluator’s placement of materials in the employee’s evaluation portfolio or personnel file after the beginning of the evaluation process; or (3) when supporting documentation was not available prior to the beginning of the evaluation process. (4) In the case of a tenure application and an application for promotion to Associate Professor, where substantial new material may affect the out- come, the addition of new material will be permitted at any time during the evaluation process. e. When materials are added to the employee’s evaluation portfolio, or when additional materials are requested, the evaluation shall cease and the employee shall be given up to three work days to respond before the evaluation resumes, unless given an extension by the Academic Vice President ...
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