Letters of Notification. Letters of Notification shall be used by a department to inform an employee of an investigation of charges which may result in discipline. If the employee is not disciplined, the Letter of Notification will not be placed in the employee’s personnel file. The department will investigate matters specified in the above mentioned letters as expeditiously as possible.
Letters of Notification. Letters of notification will, except in extraordinary circumstances, be used by the Department to inform an employee of an investigation or charges which may result in discipline.
Letters of Notification. Whenever possible a letter of notification shall be given to an employee twenty-four (24) hours in advance of a scheduled hearing that could lead to discipline, if such notification will not unreasonably hinder or impact operations and/or an ongoing investigation of that employee or others. If the employee is not disciplined, the letter of notification will not be placed in the employee's personnel file. The Clerk or their designee will investigate matters specified in the above- mentioned letter within thirty (30) days of the date in which the incident occurred. An employee shall be entitled to review the contents of their personnel file at regular intervals, upon request, during regular hours when the human resources office is normally open for business. The employee may authorize representatives of the Union to inspect the personnel folder, upon written request of the employee. No evaluation, disciplinary documents, or anonymous material shall be placed in any bargaining unit member’s file without the employee being given a copy of the document. Any derogatory statements or documents placed in the employee’s personnel file without the employee’s knowledge cannot not be used and any forum and will be discarded. The employee will have the right to reply and any material place in the personnel file.
