Location and Review of File. The official personnel file, both paper and electronic, shall be maintained in the Human Resources Office and is solely the property of the County. Upon reasonable request, an employee or, upon written authorization from the employee, the Union Representative may review or copy the employee’s paper and electronic personnel and/or unofficial personnel file, except for references from previous employers, workers' compensation claims documents, medical information, and other information which is prohibited from disclosure by law.
Location and Review of File. The official personnel file shall be maintained in the Human Resources Office and is solely the property of Josephine County. Upon reasonable request, an employee or, upon written authorization from the employee, the Union Representative may review or copy the employee’s paper and electronic personnel and/or unofficial personnel file, except for references from previous employers, workers' compensation claims documents, medical information and other information which is prohibited from disclosure by law.
A. If a manager / supervisor elects to have a filing cabinet with members’ information in their office / department, the cabinet must be locked when not in use, and keys must be kept in the Director or designated manager. Back up key to be kept in the HR office.
