Lodging Allocation. (Check One): This Agreement does not include the use of University Lodging Facilities The space allocated to your event for lodging is as follows: The University agrees to supply to the Client during the Event residential accommodations in as many residential dormitory rooms as are required to adequately house all of the Client’s Event participants and staff. The Office of Conference Services will coordinate space needs with the Client. A list of all schedule space will be provided once space has been scheduled and agreed upon by both parties. A list of Event participants and staff (names, addresses, housing requirements and ages) shall be furnished to University on or before two (2) weeks prior to the Event commencing. The Client shall provide an updated list of attendees to University three (3) days prior to Event. The University shall have full and complete discretion in making all room assignments, which shall be limited to the customary equipment and fixtures in a college residential dormitory, such as a bed, nightstand, dresser, desk, and chair, with single, double or triple occupancy. The University shall not be responsible for supplying any personal property or services related to the dormitories, including without limitation, bed or bathroom linens, hygiene supplies, turn-down service or daily room servicing. Client can request bed and bathroom linens prior to or upon arrival at a fee of $7.00 per participant which will be invoiced separately to the Client. The Client will maintain and provide adequate supervision, administration and instruction for the Event. The Client will be solely responsible for maintaining supervision of all Event participants and staff at all times. The University specifically disclaims any responsibility for the supervision, health or control of all Event participants, staff and their invitees during the Event. The Client will be solely responsible for ensuring the supervision, health and well-being of the Event participants and its staff. The Client will exercise all due care in the use and enjoyment of the lodging facilities pursuant to the terms of this Agreement.
Lodging Allocation. (Check One): This Agreement does not include the use of College Lodging Facilities The space(s) allocated to your event for lodging are: College agrees to supply to User during the Event residential accommodations for those Participants, listed on the Registration List attached as Schedule I, in as many residential dormitory rooms as are required to adequately house all of User’s Participants and staff, subject to College’s availability. College shall have full and complete discretion in making all room assignments, which shall be limited to the normal facilities equipment and fixtures in a college residential dormitory, including a bed, nightstand, dresser, desk, and chair, with single, double or triple occupancy. College shall not provide any personal property or services related to the dormitories, such as, hygiene supplies, turn-down service or daily room servicing. User may request bed linens and bathroom towels prior to or upon arrival at a fee of $6.00 per Participant which will be invoiced to User. A 10% restocking fee for ordered but unused linens and towels will be charged to User together with a charge for any missing or damaged linens or towels. User will exercise all due care in the use and enjoyment of the lodging and other facilities provided by the College pursuant to the terms of this Agreement.
