Memo for Record Sample Clauses

Memo for Record. Unacceptable behaviour is noted by the immediate Supervisor or Manager, who then discusses the behaviour with the employee and explains what is considered “normally acceptable” behaviour. A commitment to conform to standards of “normally acceptable” behaviour is obtained from the Employee. The discussion is recorded by the immediate Supervisor or Manager in a Memo for Record. The presence of the Xxxxxxx is required. It is expected that unacceptable behaviour will cease by Step 1. Step 2 - Letter of Reprimand Unacceptable behaviour is again noted by the immediate Supervisor or Manager and is brought to the attention of the Department Manager (Note: the immediate and Department Manager may be the same individual). The Department Manager, in the presence of the Xxxxxxx, will present the Employee with a Letter of Reprimand, which will outline the current behaviour and the previous discussion at Step 1, as well as the possible consequences of continued unacceptable behaviour. Additionally, copies of the Letter will be provided to the Senior Manager, Maintenance; Manager, HR; Business Manager; and, Chief Xxxxxxx. After two (2) years from the date of the reprimand, with no subsequent incidents of unacceptable behaviour, the Letter of Reprimand will be removed from the employee’s file. Step 3 - Suspension Unacceptable behaviour is again noted. The Department Manager will inform the Xxxxxxx of the decision to suspend the Employee. The Employee, in the presence of the Xxxxxxx, will be advised by the Department Manager of the suspension and will be provided a Letter of Suspension. The Xxxxxxx will ensure the Chief Xxxxxxx and Business Manager are advised. Suspensions will normally be without compensation. After two (2) years from the date of suspension, with no subsequent incidents of unacceptable behaviour, the Letter of Suspension will be removed from the employee’s file.
Sample 1
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