Common use of NON-MANDATORY PRE-BID CONFERENCE Clause in Contracts

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Pre-Bid Conference on Monday, December 9, 2019, 2:00PM located at Orange County Convention Center, South Concourse, 0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XX, 00000, S231A Conference Room. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Pre-Bid Conference on MondayWednesday, December 9March 18, 20192020, 2:00PM 1:00 PM located at Orange County Convention Center, South Concourse, 0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XXXxxxxxx, XX 00000, S231A Conference West Concourse Room 220 Board Room. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal: ] 1. Reference Documentation Form (Required) Bidder shall complete the attached Reference Documentation Form. References shall be for work substantially similar in scope and magnitude satisfactorily completed and shall validate the following capabilities and experience: 1. A minimum of three references are required demonstrating experience in large commercial facility laundry and dry cleaning services highlighting productivity, client satisfaction, and use of environmental best practices. An aggregate of small commercial facilities and office buildings shall not be considered as comparable.

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Pre-Bid Conference on MondayWednesday, December 918, 2019, 2:00PM 11:00AM located at Orange County Convention Center, South ConcourseEastern Water Reclamation Facility training room, 0000 Xxxxxxxxxxxxx Xxxxx Xxxxxxx Xxxxx, Xxxxxxx, Xxxxxxx XX, 00000, S231A Conference Room. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:: [ ] 1. Reference Documentation Form (Required) Bidder shall complete the attached Reference Documentation Form. References shall be for work substantially similar in scope and magnitude satisfactorily completed and shall validate the following capabilities and experience: 1. Experience providing transportation, processing and disposing of nondigested, dewatered biosolids. 2. Experience providing services using an FDEP approved disposal site in accordance with FDEP regulations. 3. Experience providing services requiring a minimum of ten (10) available trailers.

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a A Non-Mandatory Pre-Bid Conference will be held on MondayFriday, December 9April 21, 20192023, 2:00PM located at Orange County Convention Center10:00 AM, South Concourse, 0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XX, 00000, S231A Conference Roomvirtually via WebEx. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. Interested parties may observe the meeting: Virtually via WebEx Events at the following website: Access Code: 2468 907 8261 Password: Go2Meeting At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies Prospective bidders are encouraged to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 bring all equipment necessary to perform their inspection of the Florida Statutes, provide an additional USB drive with a redacted version project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of your response labeled REDACTED. Electronic copy shall age will be permitted to participate in Microsoft Word or Adobe – the most recent software versionpre-bid inspection. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Virtual Non-Mandatory Pre-Bid Conference on MondayThursday, December 9May 26, 2019, 2:00PM located 2022 at Orange County Convention Center, South Concourse, 11:00AM EST through the link/phone number below: +0-000-000-0000,,00000000000## Call-in toll number (US/Canada) 0-000-000-0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XX, 00000, S231A Conference Room. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. Call-in toll number (US/Canada) Global call-in numbers Dial 00000000000@xxxx.xxxxx.xxx Dial 00000000000.xxxx@xxxx.xxxxx.xxx At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies Prospective bidders are encouraged to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 bring all equipment necessary to perform their inspection of the Florida Statutes, provide an additional USB drive with a redacted version project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of your response labeled REDACTED. Electronic copy shall age will be permitted to participate in Microsoft Word or Adobe – the most recent software versionpre-bid inspection. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Pre-Bid Conference on MondayThursday, December 9October 28, 20192021, 2:00PM located at Orange County Convention Center10:00 AM, South Concourse, 0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XX, 00000, S231A Conference Room. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. via WEBEX: At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. - Submit In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal: ] 1. Reference Documentation Form Bidder shall complete the attached Reference Documentation Form. References shall be for work substantially similar in scope and magnitude satisfactorily completed with location, dates of contract, names, addresses, email addresses and telephone numbers of owners. (Required) [ ] 2. List of equipment and facilities available to do the work. A minimum of seven trailers are required. (Required) [ ] 3. Copy of the FDEP operating permit for the facility providing biosolids treatment, if applicable. (Required) [ ] 4. Documentation demonstrating all applicable approvals for disposal of the work specified herein including verification of legal access to the proposed disposal sites. (Required) [ ] 5. A U.S. Geographical Survey Topographic Map identifying all areas intended for the disposal of biosolids. (Required) [ ] 6. A copy of the approved Agricultural Use Plan or dedicated site plan (as described on Chapter 62-640 F.A.C.) (Required) [ ] 7. List of personnel, by name and title, contemplated to perform the work. (Required) [ ] 21. Information for determining Joint Venture Eligibility (if Applicable) (Submit if Applicable) [ ] 22. Contract Y22-131, Counterpart (1), signed without exception to terms and conditions. Counteroffers shall not be allowed. (Required) The Contractor shall provide all labor and other resources necessary to provide the goods and/or equipment in strict accordance with the specifications defined in this solicitation for the amounts specified in this Bid Response Form, inclusive of overhead, profit and any other costs. BASE YEAR DESCRIPTION PRICE PER CUBIC YARD EST. ANNUAL CUBIC YARDS TOTAL EST. BID Biosolids Management $ X 75,400 = $ OPTION YEAR 1 DESCRIPTION PRICE PER CUBIC YARD EST. ANNUAL CUBIC YARDS TOTAL EST. BID Biosolids Management $ X 76,200 = $ OPTION YEAR 2 DESCRIPTION PRICE PER CUBIC YARD EST. ANNUAL CUBIC YARDS TOTAL EST. BID Biosolids Management $ X 77,000 = $ IMPORTANT NOTE: When completing your bid, do not attach any forms which may contain terms and conditions that conflict with those listed in the County’s bid documents(s). Inclusion of additional terms and conditions such as those which may be on your company’s standard forms shall result in your bid being declared non-responsive as these changes will be considered a counteroffer to the County’s bid. Performance shall be not later than as specified After Receipt of Order (ARO) per Special Terms and Conditions. Inquiries regarding this Invitation for Bids may be directed to Xxxxxx Xxxxxx, Contracting Agent, at Xxxxxx.Xxxxxx@xxxx.xxx Company Name: NOTE: COMPANY NAME MUST MATCH LEGAL NAME ASSIGNED TO TIN NUMBER. CURRENT W9 MUST BE SUBMITTED WITH BID. TIN#: D-U-N-S® # (Street No. or P.O. Box Number) (Street Name) (City) (County) (State) (Zip Code) Contact Person: Phone Number: Fax Number: Email Address: Emergency Contact Person: Telephone Number: Cell Phone Number: Residence Telephone Number: Email:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a A Non-Mandatory Pre-Bid Conference will be held on MondayTuesday, December 9November 29, 20192022, 2:00PM located at Orange County Convention Center10:00 AM, South Concourse, 0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XX, 00000, S231A Conference Room. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. via WEBEX: Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m608b04377a7001d744c461249363b13a At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies Prospective bidders are encouraged to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 bring all equipment necessary to perform their inspection of the Florida Statutes, provide an additional USB drive with a redacted version project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of your response labeled REDACTED. Electronic copy shall age will be permitted to participate in Microsoft Word or Adobe – the most recent software versionpre-bid inspection. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Non-Mandatory Virtual Pre-Bid Conference will be held on MondayWednesday, December 9February 1, 20192023, 2:00PM located at Orange County Convention Center10:00 AM, South Concourse, 0000 Xxxxxxxxxxxxx Xxxxx, Xxxxxxx XX, 00000, S231A Conference Roomvia WEBEX. Attendance is not mandatory but is encouraged. A complimentary parking pass is attached hereto. Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=mdd2d90ff6d560428b6ae4d547a96c3f3 At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. - Submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies Prospective bidders are encouraged to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 bring all equipment necessary to perform their inspection of the Florida Statutes, provide an additional USB drive with a redacted version project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of your response labeled REDACTED. Electronic copy shall age will be permitted to participate in Microsoft Word or Adobe – the most recent software versionpre-bid inspection. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal: ] 1. Reference Documentation Form (Required) Bidder shall complete the attached Reference Documentation Form. References shall be for work substantially similar in scope and magnitude satisfactorily completed and shall validate the following capabilities and experience: a.Experience on all types of operable partitions ranging from eleven (11) feet to forty (40) feet in height. b.Experience with operable partitions manufactured by Hufcor, Modernfold and Panelfold. ] 2. Bidder shall provide a written statement on its letterhead affirming the firm has adequate experience, staff, resources, facilities and equipment, required to successfully perform the work in accordance scope of services herein. The statement shall also include the following: (Required) a. Affirm that bidder experience includes work on all types of operable partitions ranging from eleven (11) feet to forty (40) feet in height. b. Affirm that bidder has experience with operable partitions manufactured by Hufcor, Modernfold and Panelfold. The Procurement Division is committed to continuously improve its processes and our goal is to receive maximum participation from the vendor community. If your firm chooses not to participate in responding to this solicitation please email Xxxxxx.Xxxxxx@xxxx.xxx, referencing the IFB number, and briefly explain why the decision was made to not participate. The Contractor shall provide all labor and other resources necessary to provide the goods and/or equipment in strict accordance with the specifications defined in this solicitation for the amounts specified in this Bid Response Form, inclusive of overhead, profit and any other costs. ITEM NO. DESCRIPTION ESTIMATED ANNUAL QUANTITY PRICE EACH ESTIMATED ANNUAL BID 1. Semi-annual operable partition (30’- 40’ high) Inspections in Exhibit Halls (Price inclusion Vendor supplied lift costs). Inspections will be requested with a minimum quantity of 1,000 linear feet (LF) 44,050 LF X $ LF = $