OF FILES Sample Clauses

OF FILES. All personnel records are confidential and are kept in strict confidence in the Human Resource Services Division, Access is limited to the employee’s direct reporting Supervisor or Manager, as the case may be, and to the employee’s Department Head. Such access is only granted in the presence of the Director of Human Resource Services or a Human Resources staff member. An employee may view his personnel file in the presence of a Human Resources staff member providing that an advance appointment has been made for such purposes.

OF FILES. The Board agrees to purge all department files, including a Member's personnel file of:

OF FILES. The Board agrees to purge all department files, including a Member's personnel file of: all. incidents, negative or otherwise, after two years (recognising that the purpose of recording an incident is to assist a Supervisor with an annual performance appraisal); all negative documentation and admonishments or informal discipline penalties two years after the date of the last negative documentation, admonishment or penalty; all records of any Criminal and/or Provincial Offence in which there was a withdrawal or dismissal of the charge against a Member; all records of any Provincial offence conviction five years after the date of the conviction; all records of any Criminal Offence five years after the date of conviction where there was a conditional or absolute discharge; all records of any discipline conviction under the Police Services Act two years after the last discipline conviction provided the confirmed penalty (after all appeal procedures have been exhausted) does not exceed the forfeiture of forty

OF FILES. The Board agrees to purge all department, files, including a Member's personnel file of: all incidents, negative or otherwise, after two years that the purpose of recording an incident is to assist a Supervisor with an annual performance appraisal); all negative documentation and admonishments or informal discipline penalties two years after the date of the last negative documentation, admonishment or penalty; all records of any Criminal and/or Provincial Offence in which there was a withdrawal or dismissal of the charge against a Member; all records of any Provincial Offence conviction five years after the date of the conviction; all records of any Criminal Offence five years after the date of conviction where there was a conditional or absolute discharge;