DEPARTMENT FILES Clause Samples
DEPARTMENT FILES. 1) Supervisors may maintain a file in their department for each employee employed in that department. These files may include notes, records, assessments, evaluation material not required to become a part of the employee's permanent file in the Service Safety Director's Office, and other pertinent information. The file in the Service Safety Director's Office shall be the main file on the employee.
2) If the union requests to review the Service Safety Director's main file on the employee for purposes of evaluating the merits of a grievance or to prepare for an arbitration or an unfair labor practice proceeding, the Service Safety Director shall ensure that all relevant information from the department file is submitted with the main file before the file is given to the union.
DEPARTMENT FILES. (a) All personnel records (including, but not limited to home addresses, phone numbers and pictures of members) shall be kept confidential and never released to any person other than officials of the Department or upon the written authorization of the member involved or by court order.
(b) A member shall have the right to include in his personnel record and in any other file kept by the Department, a written refutation of any material he considered to be detrimental.
(c) Members may inspect their personnel files upon separation and/or retirement during business hours.
(d) All members shall be granted access to their department and personnel records according to Public Act No. 397, Public Acts of 1978, effective January 1, 1979.
(e) The City, upon written request, shall remove disciplinary records every two (2) years from date of incident from a Command Officer's service file. The City, upon written request, shall remove all other complaints every three (3) years from the date of incident from all files of members of the unit including internal affairs investigation files.
DEPARTMENT FILES. A. All personnel records which include home addresses, phone numbers, and pictures of Employees shall be kept confidential and never released to any person other than officials of the Department or upon the written authorization of the Employee involved.
B. An Employee shall have the right to inspect his/her official personnel record wherever kept, twice a year or more often for good cause shown.
C. Inspection shall be during regular business hours of the respective repository and be conducted under supervision of the Department. Said Employee shall have the right to make duplicate copies for his/her own use at his/her own expense. No records, reports, investigations, evaluations, or similar data belonging in the Personnel File or Medical File shall be hidden from an Employee’s inspection.
D. An Employee shall have the right to include in his/her personnel record and in any other file kept by the Department, a written refutation of any material he/she considers to be detrimental and to request its removal.
E. Employees may inspect their personnel file upon retirement and nothing shall be inserted in such files after the date of retirement.
F. The Department need not comply with the above provisions for inspection in those areas where there is a current investigation of the Employee. The Employee must be told, however, that he/she is being investigated and apprised of the subject matter of the investigation.
DEPARTMENT FILES. Section 1. All personnel records which include home addresses, home numbers, and pictures of members shall be kept confidential, and never be released to any person other than officials of the City upon written authorization of the member involved, subject to requirements of law.
Section 2. A member shall receive the right to inspect his official personnel record wherever kept, twice a year or more often for good cause shown.
Section 3. Inspection shall be during regular business hours of the respective repository and be conducted under supervision of the Department. Said member shall have the right to have a duplicate copy for his own use at his own expense .. No records, reports, investigation, evaluations of similar data belonging in Personnel File or Medical File shall be hidden from a member's inspection.
Section 4. A member may request to include in his personnel record and in any other file kept by the Department, a written refutation of any material he considers to be detrimental and to request its removal. Collective Bargaining Agreement Clawson Command Officers Association ARTICLE XXX
DEPARTMENT FILES. A. All personnel records which include home addresses, phone numbers and pictures of Employees shall be kept confidential and never released to any person other than officials of the Department or upon the written authorization of the Employee involved.
B. An Employee shall have the right to inspect his official personnel record wherever kept, twice a year or more often for good cause shown. Files maintained by the Internal Controls Division and the information contained therein are confidential and may not be disclosed to any Employee or department command or used for any purpose unless the investigation results in departmental or criminal charges and then the production and use of such documents will be governed by existing discovery procedure. An arbitrator shall have the authority to make an appropriate award including a monetary award to a grievant if it is determined that the provisions have been knowingly and willfully violated by Employees of the Department. In addition, the Department agrees that an individual who violates this provision will be subject to disciplinary charges.
C. Inspection shall be during regular business hours of the respective repository and be conducted under supervision of the Department. Said Employee shall have the right to make duplicate copies for his own use at his own expense. No records, reports, investigations, evaluations or similar data belonging in the Personnel File or Medical file shall be hidden from an Employee’s inspection.
D. An Employee shall have the right to include in his personnel record and in any other file kept by the Department, a written refutation of any material he considers to be detrimental and to request its removal.
E. If a promotion or transfer is denied to an Employee and he should discover that the Department has hidden detrimental data, reports or investigative summaries from his inspection, it shall be presumed that such records constituted the reasons for such denials.
F. Employees may inspect their personnel file upon retirement and nothing shall be inserted in such files after the date of retirement.
G. Reprimands will be removed from the Employee’s file after two (2) years.
DEPARTMENT FILES. 39.1 All members of the Romulus Police Department shall have a personnel file containing such records as may be necessary to manage the Police Department in its daily personnel requirements.
DEPARTMENT FILES. Section 1. All personnel records which include home addresses, phone numbers, and pictures of members shall be kept confidential, except to the extent permitted by law, but may be released to persons other than officials of the City upon written authorization of the member involved.
Section 2. A member shall have the right to inspect his/her official personnel record whenever kept, twice a year or more often for good cause shown.
Section 3. Inspection shall be during regular business hours of the respective repository and be conducted under supervision of the Department. A member shall have the right to have a duplicate copy for his/her own use at their own expense. No records, reports, investigations, evaluations of similar data belonging in the Personnel File or Medical File shall be hidden from a member's inspection.
Section 4. A member may request to include in his/her personnel record and in any other file kept by the Department, a written refutation of any material he/she considers to be detrimental and to request its removal.
Section 5. The Department need not comply with the above provisions for inspection in those areas where there is a current on-going investigation of the officer.
DEPARTMENT FILES. A. All personnel records which include home addresses, phone numbers and pictures of members shall be kept confidential and never released to any person other than officials of the Department or upon the written authorization of the member involved.
B. A member shall have the right to inspect his official personnel record wherever kept, twice a year or more often for good cause shown.
C. Inspection shall be during regular business hours of the respective repository and be conducted under supervision of the Department. Said member shall have the right to make duplicate copies for his own use at his own expense. No records, reports, investigations, evaluations or similar data belonging in the Personnel File or Medical File shall be hidden from a member’s inspection.
D. A member shall have the right to include in his personnel record and in any other file kept by the Department, a written refutation of any material he considers to be detrimental and to request its removal.
E. Members may inspect their personnel file upon retirement and nothing shall be inserted in such files after the date of retirement.
F. The Department need not comply with the above provisions for inspection in those areas where there is a current investigation of the officer. The officer must be told, however, that he is being investigated and appraised of the subject matter of the investigation.
G. The language in this Article shall not be construed in a manner that would violate applicable law.