Overall Event Management Sample Clauses

Overall Event Management a. Responsible for management of all aspects of budgeting, expenses, revenue and reporting for each event.‌ b. Upon individual budget approvals by VCTC, VCTC will submit and voucher the full budgeted expense amount (Master Expense) including all necessary cash-in-registers amounts, minus any previously agreed upon hard costs for marketing the event, directly to Contractor. c. All expenses will be paid by Contractor, under the pre-approved budgets. d. Work with VCTC / Storey County at the conclusion of each event to accurately reconcile all accounting and financial reporting.‌ e. Reimburse the VCTC for all expenses, minus any prepaid marketing costs which includes upfront cash-in-register amounts and final commissions. f. Work with VCTC on all permits and applications as it pertains to each event with Contractor responsible for any and all associated fees paid via pre-approved Master Expenses. g. Manage all event layout and décor.‌ h. Responsible for invoicing/billing and collecting all revenues and fees in association with sponsorships, ticket sales, bar revenue, silent auction, etc., i. Schedule all entertainment and hired event staff.‌ j. Manage all event volunteers k. Solicit, secure, and fulfill any VCTC event silent auction/raffle needs when applicable. l. Create a ticket location lead list for ticketed events, and once approved by VCTC, Contractor will manage all ticket locations and participation.

Overall Event Management a. Responsible for management of all aspects of budgeting, expenses, revenue, & reporting for each event - Upon individual event budget approvals from the VCTC board, the VCTC will submit and voucher the full budgeted expense amount (Master Expense), including all necessary cash-in-registers amounts, minus any previously agreed upon hard costs for marketing the event, directly to Liquid Blue Events. - All expenses will be paid by Liquid Blue Events, under the pre-approved budgets. - Work with VCTC/Storey Co. at the conclusion of each event in accurately reconciling all accounting/financial aspects. - Reimburse the VCTC for all expenses, minus any prepaid marketing costs which includes upfront cash-in-register amounts and final commissions. b. Work with VCTC on all permits and applications as it pertains to each event with Liquid Blue Events responsible for any and all associated fees paid via pre- approved Master Expenses. c. Manage all event layout and décor. d. Responsible for invoicing/billing and collecting all revenues and fees in association with sponsorships, ticket sales, bar revenue, silent auction, etc., e. Schedule all entertainment and hired event staff. f. Manage all event volunteers. g. Solicit, secure, and fulfill any VCTC event silent auction/raffle needs when applicable. h. Create a ticket location lead list for ticketed events, and once approved by the VCTC, LBE will manage all ticket locations and participation. 1. Work with LBE in producing a pre-approved budget for each event. 2. All invoices and costs associated with each VCTC event will be paid by Liquid Blue Events via pre-approved “Master Expenses” managed by LBE. 3. All event revenues are to be deposited and managed by LBE with accurate and detailed “chart of accounts/POS” reporting available to the VCTC during post-event reconciliations.