Common use of PAY PROCEDURES Clause in Contracts

PAY PROCEDURES. All classified hourly employees are required to complete, sign and submit a time sheet to their supervisor/principal for approval by Friday of each bi-weekly pay period. Hours are reported in ¼ -hour increments, rounded to the nearest ¼ hour. Approved time sheets must be submitted to the Treasurer’s Office by Friday afternoon of the week before pay day. It is the employee’s responsibility to be sure that his/her timesheet is submitted to the Treasurer’s Office with sufficient time to be processed with each bi-weekly payroll period when that timesheet has not been submitted to the building in a timely manner. Hours worked on Saturday or Sunday of the bi-weekly pay ending Friday may be reported to the Treasurer’s Office by noon on the following Monday to be included in the current pay. Falsification of a time sheet is grounds for disciplinary action up to and including termination. Section 4.1 Compensatory Time (a) The Superintendent has the discretion of offering compensatory time off for extra days or hours worked. All compensatory time must be pre-approved by the building principal/administrator (prior to earning the compensatory time) and reported to the Treasurer when earned and when used. (b) Employees shall fill out a form (as provided – see Appendix A) recording accumulated compensatory time and shall be approved by the Supervisor/Administrator, prior to such accumulation. (c) An employee who has accrued compensatory time shall, upon termination, resignation, or becoming deceased prior to usage of accumulated compensatory time, be paid for the unused compensatory time at the appropriate rate of pay at the time of termination, no later than the second paycheck after the fact. (d) Compensatory time earned in lieu of overtime shall be calculated at one and one-half (1-1/2) times the extra hours worked. Compensatory time earned in lieu of straight time shall be calculated at one (1) times the hours worked. Upon the Superintendent's approval, an employee that has accrued compensatory time shall be permitted to use such time within a reasonable period after making the request, if the use of compensatory time does not unduly disrupt the operations of the school. (The request should be made within twenty-four (24) hours of the use of such time off, except in the case of emergency.) (e) In the event an employee should leave the employment at Coventry Schools; die; resign or retire, prior to the usage of the accumulated compensatory time, the employee or his/her beneficiary shall receive the accumulation in the second pay following such instance. (f) Compensatory time shall be used as soon as possible after earned during the current fiscal year, but not during the two weeks prior to the beginning of the school year (teachers’ first day) nor during the last two weeks of the school year (teachers’ last day).

PAY PROCEDURES. A. All classified hourly salaried professional employees are shall continue to be considered salaried and shall be paid twice a month on the 15th and last day of the month. However, the District may at any time implement a payroll cycle every two (2) weeks in place of the twice monthly payroll. If the District does implement a new payroll cycle, employees may apply for a “bridge loan” for the amount of the difference in pay that may result in the first three (3) months of the new pay cycle (pay periods one [1] through six [6]). Employees will be required to complete, sign and submit a time sheet to repayment promissory note if their supervisor/principal application for approval by Friday of each bi-weekly pay perioda “bridge loan” is granted. Hours are reported in ¼ -hour increments, rounded to the nearest ¼ hour. Approved time sheets must be submitted to the Treasurer’s Office by Friday afternoon Granting of the week before pay day“bridge loan” shall not be denied unreasonably. It is Repayment of the “bridge loan” will be effectuated through payroll deductions, commencing in the seventh payroll period and the deductions shall terminate in the twelfth payroll period. B. The District shall continue the present system of itemizing deductions during the life of this Agreement. C. Except for employees participating in direct deposit: 1. All shortages above one hundred ($100.00) dollars shall be corrected within the time limits set below. The employee’s immediate or appropriate supervisor shall assure that the documentation necessary to correct the shortage has been delivered to Payroll within one (1) workday, exclusive of weekends and holidays, after he/she receives written notification of the shortage from the employee. Payroll shall correct the shortage and cause a check to be available at the employee’s responsibility normal work location within three (3) Accounting workdays, exclusive of weekends and holidays, after receipt of written notification. All other shortages shall be added to the next paycheck. 2. In the event an overpayment is made in error, it shall be sure that his/her timesheet deducted from the employee’s first regular paycheck following discovery of such overpayment by the District. 3. Any employee taking a scheduled vacation shall be provided an advance paycheck, provided such payday falls within the scheduled vacation period and provided a written request is submitted to the Treasurer’s Office with sufficient time to be processed with each bi-weekly payroll period when that timesheet has not been submitted District no less than five (5) Accounting workdays prior to the building scheduled vacation. D. The District shall make available an electronic direct deposit system for payroll checks. As a condition for participating in a timely mannerthe electronic direct deposit payroll system: 1. Hours worked on Saturday or Sunday Subsequent to receipt of the bi-weekly pay ending Friday may written notification to Payroll, any payroll adjustment necessary due to payment made in error (other than for regular base pay), which cannot be reported to the Treasurer’s Office by noon on the following Monday to be included adjusted in the current paypay period will be adjusted in full on the next following pay period’s direct deposit. 2. Falsification If the payroll correction is not made in the next following pay period’s direct deposit, the District will make the correction as set forth in Paragraph C as if the employee were not participating in direct deposit. E. Where repayment of the entire amount of the overpayment in a lump sum would work a hardship on the affected employee, the Union may request development of a time sheet is grounds for disciplinary action up reasonable repayment schedule through the Human Resources Department. Such request will not be unreasonably denied by the Human Resources Department. F. Final termination paychecks shall be issued to and including terminating employees within seventy two (72) hours after such termination becomes effective. G. The District will promptly process Public Employees’ Retirement System refunds forms following an employee’s termination. Section 4.1 Compensatory Time (a) The Superintendent has the discretion of offering compensatory time off for extra days or hours worked. All compensatory time must be pre-approved by the building principal/administrator (prior to earning the compensatory time) and reported to the Treasurer when earned and when used. (b) Employees shall fill out a form (as provided – see Appendix A) recording accumulated compensatory time and shall be approved by the Supervisor/Administrator, prior to such accumulation. (c) An employee who has accrued compensatory time shall, upon termination, resignation, or becoming deceased prior to usage of accumulated compensatory time, be paid for the unused compensatory time at the appropriate rate of pay at the time of termination, no later than the second paycheck after the fact. (d) Compensatory time earned in lieu of overtime shall be calculated at one and one-half (1-1/2) times the extra hours worked. Compensatory time earned in lieu of straight time shall be calculated at one (1) times the hours worked. Upon the Superintendent's approval, an employee that has accrued compensatory time shall be permitted to use such time within a reasonable period after making the request, if the use of compensatory time does not unduly disrupt the operations of the school. (The request should be made within twenty-four (24) hours of the use of such time off, except in the case of emergency.) (e) In the event an employee should leave the employment at Coventry Schools; die; resign or retire, prior to the usage of the accumulated compensatory time, the employee or his/her beneficiary shall receive the accumulation in the second pay following such instance. (f) Compensatory time shall be used as soon as possible after earned during the current fiscal year, but not during the two weeks prior to the beginning of the school year (teachers’ first day) nor during the last two weeks of the school year (teachers’ last day).56.1 TIME KEEPING

PAY PROCEDURES. A. All classified hourly salaried professional employees are shall continue to be considered salaried and shall be paid twice a month on the 15th and last day of the month. However, the District may at any time implement a payroll cycle every two (2) weeks in place of the twice monthly payroll. If the District does implement a new payroll cycle, employees may apply for a “bridge loan” for the amount of the difference in pay that may result in the first three (3) months of the new pay cycle (pay periods one [1] through six [6]). Employees will be required to complete, sign and submit a time sheet to repayment promissory note if their supervisor/principal application for approval by Friday of each bi-weekly pay perioda “bridge loan” is granted. Hours are reported in ¼ -hour increments, rounded to the nearest ¼ hour. Approved time sheets must be submitted to the Treasurer’s Office by Friday afternoon Granting of the week before pay day“bridge loan” shall not be denied unreasonably. It is Repayment of the “bridge loan” will be effectuated through payroll deductions, commencing in the seventh payroll period and the deductions shall terminate in the twelfth payroll period. B. The District shall continue the present system of itemizing deductions during the life of this Agreement. C. Except for employees participating in direct deposit: 1. All shortages above one hundred ($100.00) dollars shall be corrected within the time limits set below. The employee’s immediate or appropriate supervisor shall assure that the documentation necessary to correct the shortage has been delivered to Payroll within one (1) workday, exclusive of weekends and holidays, after he/she receives written notification of the shortage from the employee. Payroll shall correct the shortage and cause a check to be available at the employee’s responsibility normal work location within three (3) Accounting workdays, exclusive of weekends and holidays, after receipt of written notification. All other shortages shall be added to the next paycheck. 2. In the event an overpayment is made in error, it shall be sure that his/her timesheet deducted from the employee’s first regular paycheck following discovery of such overpayment by the District. 3. Any employee taking a scheduled vacation shall be provided an advance paycheck, provided such payday falls within the scheduled vacation period and provided a written request is submitted to the Treasurer’s Office with sufficient time to be processed with each bi-weekly payroll period when that timesheet has not been submitted District no less than five (5) Accounting workdays prior to the building scheduled vacation. D. The District shall make available an electronic direct deposit system for payroll checks. As a condition for participating in a timely mannerthe electronic direct deposit payroll system: 1. Hours worked on Saturday or Sunday Subsequent to receipt of the bi-weekly pay ending Friday may written notification to Payroll, any payroll adjustment necessary due to payment made in error (other than for regular base pay), which cannot be reported to the Treasurer’s Office by noon on the following Monday to be included adjusted in the current paypay period will be adjusted in full on the next following pay period’s direct deposit. 2. Falsification If the payroll correction is not made in the next following pay period’s direct deposit, the District will make the correction as set forth in Paragraph C as if the employee were not participating in direct deposit. E. Where repayment of the entire amount of the overpayment in a lump sum would work a hardship on the affected employee, the Union may request development of a time sheet is grounds for disciplinary action up reasonable repayment schedule through the Human Resources Department. Such request will not be unreasonably denied by the Human Resources Department. F. Final termination paychecks shall be issued to and including terminating employees within seventy two (72) hours after such termination becomes effective. The District will promptly process Public Employees’ Retirement System refunds forms following an employee’s termination. Section 4.1 Compensatory Time (a) The Superintendent has the discretion of offering compensatory time off for extra days or hours worked. All compensatory time must be pre-approved by the building principal/administrator (prior to earning the compensatory time) and reported to the Treasurer when earned and when used. (b) Employees shall fill out a form (as provided – see Appendix A) recording accumulated compensatory time and shall be approved by the Supervisor/Administrator, prior to such accumulation. (c) An employee who has accrued compensatory time shall, upon termination, resignation, or becoming deceased prior to usage of accumulated compensatory time, be paid for the unused compensatory time at the appropriate rate of pay at the time of termination, no later than the second paycheck after the fact. (d) Compensatory time earned in lieu of overtime shall be calculated at one and one-half (1-1/2) times the extra hours worked. Compensatory time earned in lieu of straight time shall be calculated at one (1) times the hours worked. Upon the Superintendent's approval, an employee that has accrued compensatory time shall be permitted to use such time within a reasonable period after making the request, if the use of compensatory time does not unduly disrupt the operations of the school. (The request should be made within twenty-four (24) hours of the use of such time off, except in the case of emergency.) (e) In the event an employee should leave the employment at Coventry Schools; die; resign or retire, prior to the usage of the accumulated compensatory time, the employee or his/her beneficiary shall receive the accumulation in the second pay following such instance. (f) Compensatory time shall be used as soon as possible after earned during the current fiscal year, but not during the two weeks prior to the beginning of the school year (teachers’ first day) nor during the last two weeks of the school year (teachers’ last day).

PAY PROCEDURES. A. All classified hourly salaried professional employees are shall continue to be considered salaried and shall be paid twice a month on the 15th and last day of the month. However, the District may at any time implement a payroll cycle every two (2) weeks in place of the twice monthly payroll. If the District does implement a new payroll cycle, employees may apply for a “bridge loan” for the amount of the difference in pay that may result in the first three (3) months of the new pay cycle (pay periods one [1] through six [6]). Employees will be required to completesign a repayment promissory note if their application for a “bridge loan” is granted. Granting of the “bridge loan” shall not be denied unreasonably. Repayment of the “bridge loan” will be effectuated through payroll deductions, sign commencing in the seventh payroll period and submit the deductions shall terminate in the twelfth payroll period. B. The District shall continue the present system of itemizing deductions during the life of this Agreement. C. Except for employees participating in direct deposit: 1. All shortages above one hundred ($100.00) dollars shall be corrected within the time limits set below. The employee's immediate or appropriate supervisor shall assure that the documentation necessary to correct the shortage has been delivered to Payroll within one (1) workday, exclusive of weekends and holidays, after he/she receives written notification of the shortage from the employee. Payroll shall correct the shortage and cause a time sheet check to their supervisor/principal for approval by Friday be available at the employee's normal work location within three (3) Accounting workdays, exclusive of each bi-weekly pay periodweekends and holidays, after receipt of written notification. Hours are reported in ¼ -hour increments, rounded All other shortages shall be added to the nearest ¼ hournext paycheck. 2. Approved time sheets must In the event an overpayment is made in error, it shall be submitted to the Treasurer’s Office by Friday afternoon of the week before pay day. It is deducted from the employee’s responsibility to 's first regular paycheck following discovery of such overpayment by the District. 3. Any employee taking a scheduled vacation shall be sure that his/her timesheet provided an advance paycheck, provided such payday falls within the scheduled vacation period and provided a written request is submitted to the Treasurer’s Office with sufficient time to be processed with each bi-weekly payroll period when that timesheet has not been submitted District no less than five (5) Accounting workdays prior to the building scheduled vacation. D. The District shall make available an electronic direct deposit system for payroll checks. As a condition for participating in a timely mannerthe electronic direct deposit payroll system: 1. Hours worked on Saturday or Sunday Subsequent to receipt of the bi-weekly pay ending Friday may written notification to Payroll, any payroll adjustment necessary due to payment made in error (other than for regular base pay), which cannot be reported to the Treasurer’s Office by noon on the following Monday to be included adjusted in the current paypay period will be adjusted in full on the next following pay period’s direct deposit. 2. Falsification If the payroll correction is not made in the next following pay period’s direct deposit, the District will make the correction as set forth in Paragraph C as if the employee were not participating in direct deposit. E. Where repayment of the entire amount of the overpayment in a lump sum would work a hardship on the affected employee, the Union may request development of a time sheet is grounds for disciplinary action up reasonable repayment schedule through the Human Resources Department. Such request will not be unreasonably denied by the Human Resources Department. F. Final termination paychecks shall be issued to and including terminating employees within seventy-two (72) hours after such termination becomes effective. G. The District will promptly process Public Employees' Retirement System refunds forms following an employee's termination. Section 4.1 Compensatory Time (a) The Superintendent has the discretion of offering compensatory time off for extra days or hours worked. All compensatory time must be pre-approved by the building principal/administrator (prior to earning the compensatory time) and reported to the Treasurer when earned and when used. (b) Employees shall fill out a form (as provided – see Appendix A) recording accumulated compensatory time and shall be approved by the Supervisor/Administrator, prior to such accumulation. (c) An employee who has accrued compensatory time shall, upon termination, resignation, or becoming deceased prior to usage of accumulated compensatory time, be paid for the unused compensatory time at the appropriate rate of pay at the time of termination, no later than the second paycheck after the fact. (d) Compensatory time earned in lieu of overtime shall be calculated at one and one-half (1-1/2) times the extra hours worked. Compensatory time earned in lieu of straight time shall be calculated at one (1) times the hours worked. Upon the Superintendent's approval, an employee that has accrued compensatory time shall be permitted to use such time within a reasonable period after making the request, if the use of compensatory time does not unduly disrupt the operations of the school. (The request should be made within twenty-four (24) hours of the use of such time off, except in the case of emergency.) (e) In the event an employee should leave the employment at Coventry Schools; die; resign or retire, prior to the usage of the accumulated compensatory time, the employee or his/her beneficiary shall receive the accumulation in the second pay following such instance. (f) Compensatory time shall be used as soon as possible after earned during the current fiscal year, but not during the two weeks prior to the beginning of the school year (teachers’ first day) nor during the last two weeks of the school year (teachers’ last day).