Common use of Per Diem Clause in Contracts

Per Diem. Overnight Travel 1. Per Internal Revenue Service regulations (Publication 463, Travel, Entertainment, Gift, and Car Expenses), per diem shall only be given when the trip includes an overnight stay. 2. The Agency provides a per diem reimbursement of up to $64 per day (taxes and tip included) for a traveler’s meals and incidental expenses during an overnight trip: a. Incidentals include baggage handling and gratuities. b. Receipts for per diem meals and incidentals are not required. c. If the traveler spends an amount in excess of the per diem amount, the excess expense is not eligible for reimbursement. d. On occasions when the employee is traveling to a training or conference location where the cost of meals is typically higher, the employee can, with pre-approval from management, be reimbursed in accordance with the U.S. General Services Administration (xxx.xxx.xxx/xxxxxxx) meals rate schedule for the area in which the costs were incurred. e. If a meal is included in the cost of registration, or is otherwise provided at a meeting, conference, or training session, appropriate deductions must be made from per diem allowance. (Unless otherwise preapproved by management.) Daily per diem rate is $64, as follows:  $15 = Breakfast  $16 = Lunch  $28 = Dinner  $ 5 = Incidental Expenses 3. The first and last calendar day of travel is calculated at 75% of the daily per diem rate. 4. Per diem reimbursement requires the submission of a claim form once travel is completed. The prescribed per diem rates will be updated annually (October 1) in accordance with changes to GSA.

Per Diem. Overnight Travel 1. Per Internal Revenue Service regulations (Publication 463, Travel, Entertainment, Gift, and Car Expenses), per diem shall only be given when the trip includes an overnight stay. 2. The Agency provides a per diem reimbursement of up to $64 per day (taxes and tip included) for a traveler’s meals and incidental expenses during an overnight trip: a. Incidentals include baggage handling and gratuities. b. Receipts for per diem meals and incidentals are not required. c. If the traveler spends an amount in excess of the per diem amount, the excess expense is not eligible for reimbursement. d. On occasions when the employee is traveling to a training or conference location where the cost of meals is typically higher, the employee can, with pre-approval from management, be reimbursed in accordance with the U.S. General Services Administration (xxx.xxx.xxx/xxxxxxx) meals rate schedule for the area in which the costs were incurred. e. If a meal is included in the cost of registration, or is otherwise provided at a meeting, conference, or training session, appropriate deductions must be made from per diem allowance. (Unless otherwise preapproved by management.) Daily per diem rate is $64, as follows:  • $15 = Breakfast  • $16 = Lunch  • $28 = Dinner  • $ 5 = Incidental Expenses 3. The first and last calendar day of travel is calculated at 75% of the daily per diem rate. 4. Per diem reimbursement requires the submission of a claim form once travel is completed. The prescribed per diem rates will be updated annually (October 1) in accordance with changes to GSA.