Common use of Personnel Record File Clause in Contracts

Personnel Record File. 1. There will be established and maintained one (1) official personnel record file on certificated employees. This file will be maintained in the central office. 2. Any teacher shall have the opportunity to read any material which may be considered critical of his/her performance or service, before it is placed in his/her personnel file. A teacher shall acknowledge that he/she has read the material by affixing his/her signature to the copy to be filed. His/her signature shall not indicate agreement with the content of the material, but shall indicate only that the material has been inspected by the teacher. He/she shall also have the opportunity to reply to such critical material in a written statement to be attached to the filed copy. 3. Anonymous letters or materials shall not be placed in the teacher's file nor shall they be made a matter of record. 4. Each teacher shall have the right, upon request, to review the contents of his/her personnel file. A representative of the Association may, at the teacher's request, accompany the said member in such a review. 5. Upon request and payment of a reasonable charge, the teacher shall be entitled to a photocopy of the contents of his/her personnel file excepting employment references which are labeled confidential. 6. Each employee shall have the right to indicate those documents and/or other materials in his/her personnel file which he/she believes to be obsolete, inappropriate, and/or inaccurate. The employee shall have the right to request that the obsolete, inappropriate, and/or inaccurate materials be removed from the file and destroyed. Such request shall be reviewed by the Superintendent. If the Superintendent does not agree to remove the materials, the employee through the Association shall have the right to initiate a grievance at Step IV. 7. The evaluation information will be kept on a cumulative basis in the evaluator’s office (and may be kept digitally at the evaluator’s discretion). The personnel file will contain a summary document of the employee’s evaluation. Completed evaluation forms older than ten (10) years may be removed from a teacher's file.

Personnel Record File. 1. There will be established and maintained one (1) A. The official personnel record file on certificated employees. This file of each employee will be maintained in the central office. Only one (1) official teaching personnel file for each employee shall be maintained by the district, excluding treasurer's payroll files. 2. B. Any teacher bargaining unit member shall have the opportunity to read any material which may be considered critical of his/her performance or service, before it is placed in his/her personnel file. A teacher shall acknowledge that he/she has read the material by affixing his/her signature to the copy to be filed. His/her signature shall not indicate agreement with the content of the material, but shall indicate only that the material has been inspected by the teacher. He/she shall also have the opportunity to reply to such critical material in a written statement to be attached to the filed copy. 3C. Teachers shall be informed of any complaint by a parent and/or student, which is directed toward them, which will become a matter of record. Anonymous No complaint shall become a matter of record unless it can be substantiated through an investigation completed to the satisfaction of the Superintendent. D. Neither anonymous letters or nor unsubstantiated materials shall not be placed in the teacher's file nor shall they be made a matter of recordpersonnel file. 4. E. Each teacher shall have the right, upon request, to review the contents of his/her personnel file. A representative of the Association may, at the teacher's request, accompany the said member in such a review. 5. F. Upon request and payment the teacher's request, written reprimands and/or critical letters or items of a reasonable chargedisciplinary nature shall be removed from the teacher's file providing that two (2) years have elapsed from the date of the document and no other formal disciplinary action or reprimand has been filed during the two (2) year period. G. By appointment, the a teacher shall be entitled to a photocopy (at no cost) of the contents of his/her personnel file excepting employment references which are labeled confidential. 6. Each employee shall have the right to indicate those documents and/or other materials in his/her personnel file which he/she believes to be obsolete, inappropriate, and/or inaccurate. The employee shall have the right to request that the obsolete, inappropriate, and/or inaccurate materials be removed from the file and destroyed. Such request shall be reviewed by the Superintendent. If the Superintendent does not agree to remove the materials, the employee through the Association shall have the right to initiate a grievance at Step IV. 7. The evaluation information will be kept on a cumulative basis in the evaluator’s office (and may be kept digitally at the evaluator’s discretion). The personnel file will contain a summary document of the employee’s evaluation. Completed evaluation forms older than ten (10) years may be removed from a teacher's file.

Personnel Record File. 1. There will be established and maintained one (1) official personnel record file on certificated employees. This file will be maintained in the central office. 2. Any teacher shall have the opportunity to read any material which may be considered critical of his/her performance or service, before it is placed in his/her personnel file. A teacher shall acknowledge that he/she has read the material by affixing his/her signature to the copy to be filed. His/her signature shall not indicate agreement with the content of the material, but shall indicate only that the material has been inspected by the teacher. He/she shall also have the opportunity to reply to such critical material in a written statement to be attached to the filed copy. 3. Anonymous letters or materials shall not be placed in the teacher's file nor shall they be made a matter of record. 4. Each teacher shall have the right, upon request, to review the contents of his/her personnel file. A representative of the Association may, at the teacher's request, accompany the said member in such a review. 5. Upon request and payment of a reasonable charge, the teacher shall be entitled to a photocopy of the contents of his/her personnel file excepting employment references which are labeled confidential. 6. Each employee shall have the right to indicate those documents and/or other materials in his/her personnel file which he/she believes to be obsolete, inappropriate, and/or inaccurate. The employee shall have the right to request that the obsolete, inappropriate, and/or inaccurate materials be removed from the file and destroyed. Such request shall be reviewed by the Superintendent. If the Superintendent does not agree to remove the materials, the employee through the Association shall have the right to initiate a grievance at Step IV. 7. The evaluation information will be kept on a cumulative basis in the evaluator’s office (and may be kept digitally at the evaluator’s discretion). The personnel file will contain a summary document of the employee’s evaluationfile. Completed evaluation forms older than ten (10) years may shall be removed from a teacher's file.