Common use of Personnel Record File Clause in Contracts

Personnel Record File. A. There will be established and maintained one (1) official file on all professional teaching staff members. This file will be maintained in the central administration office and should be locked when not in use. B. Personnel files are public record and are open to anyone upon request. The Board will retain confidentiality with respect to items that are required to be confidential by law, for example, social security numbers, annuities, and medical information. C. Any changes in staff member’s status shall be made part of this record. (Change of residence, marital status, degrees, or hours of credits, etc.). D. Bargaining unit members will receive and sign copies of evaluations, discipline, and parental letters before such items are placed in the member’s file. E. The teacher shall have the opportunity to reply to such material in a written statement to be attached to the copy. Any material to be filed will be marked “personnel file”. F. If an employee has completed three (3) years of satisfactory performance following the placement of the material in his/her personnel file critical of his her competence, character, or manner, the teacher may request that his/her file be reviewed by the teacher and administrator in charge of the personnel file, and upon mutual agreement said material shall then be removed from the file and destroyed. G. Anonymous materials shall not be placed in a staff member’s file nor be made a matter of record. H. Personnel record files shall include, but not be restricted to, the following: a) Application for employment, including references b) Contract and salary status c) Copy of current certificate d) Official transcripts e) Written evaluation and classroom visitations f) Military service and/or previous experience g) Letters of commendation or praise h) Awards for professional or civic achievement

Personnel Record File. A. There will be established and maintained one (1) official file on all professional teaching staff members. This file will be maintained in the central administration office Central Administration Office and should be locked when not in use. B. Personnel files are public record and are privileged information but shall be open to anyone upon request. The Board will retain confidentiality with respect inspection to items that are required to be confidential by lawthe individual member, for exampleadministrative personnel of the District, social security numbers, annuitiesthe State Department of Education, and medical informationauthorized representatives of the member, and others in accordance with applicable state and federal laws. C. Any changes change in staff member’s member status shall be made part of this record. (Change of residence, marital status, degrees, or hours of creditscredit, etc.) D. The member concerned will receive a copy of all material before it is placed in his/her file (marked "member's copy"). D. Bargaining unit members will receive and sign copies of evaluations, discipline, and parental letters before such items are E. All materials or correspondence placed in the file must be signed by the member’s . This indicates only that the member has seen the material and does not indicate agreement or disagreement with the content. Should a member refuse to sign, it shall be so noted on the material and placed in the file. E. F. The teacher member may write a statement on the material to be filed and in all cases shall have the opportunity to reply to such material in a written statement to be attached to the copy. Any material to be filed will be marked “"personnel file”". F. If an employee X. Xx a member has completed three (3) years of satisfactory performance following the placement of the material in his/her personnel file critical of his his/her competence, character, character or manner, the teacher member may request that his/her file be reviewed by the teacher member and administrator in charge of the personnel filefile and, and upon mutual agreement agreement, said material shall then be removed from the file and destroyed. G. H. Anonymous materials shall not be placed in a staff member’s 's file nor be made a matter of record. H. I. Personnel record files shall include, but not be restricted to, the following: a) 1. Application for employment, including referencesReferences, b) 2. Contract and salary statusSalary Status, c) Copy 3. Valid Teaching Certificate/License, 4. Official Transcript(s), 5. Written Evaluation of current certificate d) Official transcripts e) Written evaluation and classroom visitations f) Military service and/or previous experience g) Letters of commendation or praise h) Awards for professional or civic achievementClassroom Visitations,