Common use of Personnel Records Clause in Contracts

Personnel Records. (A) There shall be only one official personnel file for each employee which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written response which will also be placed in the file. (C) An employee will have the right to review his official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agencyshall only refer to matters concerning (affecting) the employee’s job or related to his state employment. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian, or may request a copy of his file which will be provided at no cost to the employee so long as such request is made no more frequently than every 12 months. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head Executive Director or designee, the Public PERC Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida StatutesF.S., unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form. If an agency establishes an additional file, and a duplicate personnel file may be established and maintained on an the employee within an agencyshall have access to that file. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his her official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida StatutesF.S., unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form. If an agency establishes an additional file, and a duplicate personnel file may be established and maintained on an the employee within an agencyshall have access to that file. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his her official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agencyshall only refer to matters concerning (affecting) the employee’s job or related to his state employment. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian, or may request a copy of his file which will be provided at no cost to the employee so long as such request is made no more frequently than every 12 months. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-GS1- SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head Executive Director or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head Executive Director or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. ‌ (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form. If an agency establishes an additional file, and a duplicate personnel file may be established and maintained on an the employee within an agencyshall have access to that file. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his her official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida StatutesF.S., unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. ‌‌ (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form. If an agency establishes an additional file, and a duplicate personnel file may be established and maintained on an the employee within an agencyshall have access to that file. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his her official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida StatutesF.S., unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his the employee’s own official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall will be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file file, as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government RecordsAgencies, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. ‌ (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head Executive Director or designee, the Public PERC Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID.”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida StatutesF.S., unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agencyshall only refer to matters concerning (affecting) the employee’s job or related to his state employment. (B) If a derogatory material document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to answer respond to any such material document filed, and the answer employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian, or may request a copy of his file which will be provided at no cost to the employee so long as such request is made no more frequently than every 12 months. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file has been placed in the employee’s personnel file in error or is otherwise invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be sealed, stamped “NOT VALID” marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action was invalid is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.SECTION 1 Safety Committee

Personnel Records. ‌‌ (A) There shall be only one official personnel file for each employee which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written response which will also be placed in the file. (C) An employee will have the right to review his official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information I nformation in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory material document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to answer respond to any such material document filed, and the answer employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Department of Management Services, the Florida Public Employees Relations Commission, the courtsCourts, an arbitratorArbitrator, or other statutory authority determines that a document disciplinary action against an employee is not sustained, or is unfounded, or is otherwise invalid, or when an employee is exonerated of a charge brought in a disciplinary action, the record copy of such action shall be sealed in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document stamped “NOT VALID” marked “VOID”, and retained in the employee’s personnel file for at least five years after final action as specified in the State of Florida General Records Schedule GS1-–SL for State and Local Government RecordsAgencies, as promulgated by the Department of State; provided, however, that the document shall be removed only upon the employee’s written request in accordance with the foregoing records schedule. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action was invalid is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head Executive Director or designee, the Public PERC Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID.”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida StatutesF.S., unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. (A) There shall be only one official personnel file for each employee which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a A duplicate personnel file may be established and maintained on an employee within an agency. An employee will have the right to review his official personnel file, and any duplicate personnel file, at reasonable times under the supervision of the designated records custodian. (B) If a derogatory material document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written response which will also be placed in the file. (C) An employee will have the right to review his official personnel file at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.

Personnel Records. ‌ (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agency. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agencyshall only refer to matters concerning (affecting) the employee’s job or related to his state employment. (B) If a derogatory document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to respond to any such document filed, and the employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian, or may request a copy of his file which will be provided at no cost to the employee so long as such request is made no more frequently than every 12 months. (D) Where the Agency Head or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document in the personnel file is invalid, the such document shall be placed in an envelope, envelope together with an a letter of explanation, the . The outside of the envelope and all pages of the document shall be marked “VOID”, and retained in the employee’s personnel file as specified in the State of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.VOID”.‌

Personnel Records. 38.1 Personnel File (A) There All personnel records shall be only one maintained consistent with applicable law, and specifically Florida’s public records law set forth in Chapter 119, Florida Statutes. The City shall maintain an official Human Resources personnel file for each employee bargaining unit member which shall be maintained by the employing agencystored at EPD Human Resources. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained This shall not preclude supervisors from maintaining working files on an employee within an agencysubordinates. (B) If a derogatory document any material is placed in an employeea bargaining unit member’s official Human Resources personnel file, a copy will be sent to he may supplement the employee. The employee may provide public record with a written response which will also be placed in the fileresponse. (C) An employee A bargaining unit member will have the right to review his official Human Resources personnel file, and applicable public records in a supervisor’s working file that are subject to disclosure under Florida law, at reasonable times specified by the Chief of Police or his designee under the supervision of the designated records custodian, to the extent permitted by law. (D) Where If the Agency Head Chief of Police, or designee, the Public Employees Relations Commission, the courts, an arbitrator, or other statutory authority determines that a document has been placed in the employee’s official Human Resources personnel file in error or is otherwise invalid, the document shall be stamped “NOT VALID,” placed in an envelope, envelope together with an a letter of explanation, the outside of the envelope and all pages of the document marked “VOID”, and retained maintained in the employee’s official Human Resources personnel file as specified in file. The contents of the State envelope will be disclosed pursuant to the requirements of Florida General Records Schedule GS1-SL for State and Local Government Records, as promulgated law. 38.2 Privacy Whenever a person not employed by the Department of State. In the case of electronic records, a Personnel Action Request (PAR) that has been determined City asks to be void shall have a note added to the PAR form indicating that the action is “VOID”. (E) Information in review an employee’s official Human Resources personnel file is public record pursuant to Chapter 119file, Florida StatutesDisciplinary file, unless specifically exempted by state or federal law (such as protected health information and social security numbers)Internal Affairs file, and as suchthe City will notify the employee, must be provided to anyone desiring inspection in writing, email or requesting copies in accordance with the provisions verbally, of the Public Records Lawrequest and the name and affiliation of the person, if the person making the request voluntarily provides such information.

Personnel Records. (A) There shall be only one official personnel file for each employee employee, which shall be maintained by the employing agencyDHSMV. Information in an employee’s official personnel file may be maintained in electronic as well as paper form, and a duplicate personnel file may be established and maintained on an employee within an agency. (B) If a derogatory material document is placed in an employee’s official personnel file, a copy will be sent to the employee. The employee may provide a written will have the right to answer respond to any such material document filed, and the answer employee’s response which will also be placed in attached to the filefile copy. (C) An employee will have the right to review his official personnel file and any duplicate personnel files at reasonable times under the supervision of the designated records custodian. (D) Where the Agency Head or designee, the Department of Management Services, the Florida Public Employees Relations Commission, the courtsCourts, an arbitratorArbitrator, or other statutory authority determines that a document disciplinary action against an employee is not sustained, or is unfounded, or is otherwise invalid, or when an employee is exonerated of a charge brought in a disciplinary action, the record copy of such action shall be sealed in the personnel file is invalid, the document shall be placed in an envelope, together with an explanation, the outside of the envelope and all pages of the document stamped “NOT VALID” marked “VOID”, and retained in the employee’s personnel file for at least five years after final action as specified in the State of Florida General Records Schedule GS1-–SL for State and Local Government RecordsAgencies, as promulgated by the Department of State; provided, however, that the document shall be removed only upon the employee’s written request in accordance with the foregoing records schedule. In the case of electronic records, a Personnel Action Request (PAR) that has been determined to be void invalid shall have a note added to the PAR form indicating that the action was invalid is “VOID”. (E) Information in an employee’s official personnel file is public record pursuant to Chapter 119, Florida Statutes, unless specifically exempted by state or federal law (such as protected health information and social security numbers), and as such, must be provided to anyone desiring inspection or requesting copies in accordance with the provisions of the Public Records Law.