Common use of Posting Procedure Clause in Contracts

Posting Procedure. (a) Except as otherwise provided, all work assignments shall be posted as they arise using a standard posting format. (b) In order to provide consistency, where applicable, all postings shall include the following: (1) Department and number; (2) the Bargaining Unit to which the posting applies; (3) the semester(s) to which the posting applies; (4) the type of work assignment(s) (i.e., GTA, GSA-1, UTA); (5) if possible, the number and load of work assignments(s) available (appropriate loads are 0.5, 0.75, 1.0 or higher except for unusual circumstances as per 10.01(b)); (6) course information, including the course name and number and projected enrolment, if applicable; (7) the start and termination dates for the work assignment(s); (8) anticipated duties and responsibilities for the work assignment(s), including, as applicable: Orientation/Training; Office Hours; Preparation; Student Consultation; Attending Lectures; Email Correspondence/Monitoring; Conducting Labs/Seminars; Meetings; Invigilating Exams; Supervising Field Trips; Grading; and Other Duties as specified; (9) the days and times required; (10) required and preferred qualifications (academic and/or professional); (11) wage rate per hour and total; (12) application deadline; (13) hiring contact information, including a posting email address; (14) the status of the posting; (15) any applicable equity provisions; (16) the current University of Guelph’s employment equity statement, which may be amended from time to time through discussion with stakeholder groups through the Employment Equity Committee; (17) a statement that recognizes terms and conditions of the work assignment are covered by the Collective Agreement between the University and CUPE Local 3913, Unit 1. (c) Where a course has both In-Class and DE section(s), the DE sections(s) shall be posted separately from the In-Class section(s). In situations where the University anticipates that the work assignment may be available for two (2) or three (3) semesters, the posting shall clearly indicate this possibility. The decision to appoint an employee for more than one (1) semester at a time shall be at the sole discretion of the University (see also 11.02 (d)). (d) Work Assignments shall be posted by the Department electronically on the job posting website for TAs, GSA-1s and Sessional Lecturers, within the time frames provided for in this Article. At the time of posting the Union shall receive electronic notification. (e) The University shall respond to inquiries from the Union with regard to posting criteria as specified in (a), (b) and (c). The Union shall notify FASR in writing of postings which in the Union’s view do not comply with the requirements of (a), (b) and (c). The University shall consult with the appropriate Union Designate(s) within two (2) days of receipt of such notice, and where the Parties agree the posting did not meet the posting criteria as specified in (a), (b) and (c), FASR will provide, within ten (10) days, a written response to the Union outlining any remedial actions taken. (f) Upon request by the Union, the University shall expedite the processing of any grievances respecting postings, or appointments made under 11.02 (b) and (c), in accordance with Article 8 (with a Formal Stage Grievance meeting set up within five (5) days of receipt of the grievance). (a) All Bargaining Unit work assignments shall be posted on the job posting website (in accordance with the provisions of 11.01) as they arise and for a minimum of ten (10) days or until five (5) days prior to the commencement of the work assignment. (b) The University shall not be required to post a work assignment under the following circumstances: (1) an employee withdraws from a work assignment; (2) if an unanticipated work assignment occurs; (3) when a work assignment becomes available after the first day of classes as a result of illness or resignation; (4) when a work assignment is offered to an employee who then declines to accept it; (5) subject to the Right of First Refusal provisions in Appendix F of the Unit 2 Collective Agreement, when a work assignment is offered to a University of Guelph PhD student as part of their program requirements. It is recognized that this provision may only be applied once to a particular PhD student. (c) The University shall offer the work assignment to employee applicants with applications on file as per the regular assignment procedure. In instances where there are no applicants, no suitable applicants, or when time and/or operational needs require that the regular assignment procedure be suspended, the University will first access any applications which are currently on file in the Department. If there are no suitable applicants or applicants available from amongst the applications currently on file, the University may then assign the work to a person deemed suitable. When possible, the University shall inform the Union of such instances. The University shall inform the Union within ten (10) days following such assignment. (d) In situations where the University anticipates that an appointment may be available for two

Posting Procedure. (a) Except as otherwise provided, all work assignments shall be posted as they arise using a standard posting format. (b) In order to provide consistency, where applicable, all postings shall include the following: (1) Department and number; (2) the Bargaining Unit to which the posting applies; (3) the semester(s) to which the posting applies; (4) the type of work assignment(s) (i.e., GTA, GSA-1, UTA); (5) if possible, the number and load of work assignments(s) available (appropriate loads are 0.5, 0.75, 1.0 or higher except for unusual circumstances as per 10.01(b10.01(c)); (6) course information, including the course name and number and projected enrolment, if applicable; (7) the start and termination dates for the work assignment(s); (8) anticipated duties and responsibilities for the work assignment(s), including, as applicable: Orientation/Training; Office Hours; Preparation; Student Consultation; Attending Lectures; Email Correspondence/Monitoring; Conducting Labs/Seminars; Meetings; Invigilating Exams; Supervising Field Trips; Grading; and Other Duties as specified; (9) the days and times required; (10) required and preferred qualifications (academic and/or professional); (11) wage rate per hour and total; (12) application deadline; (13) hiring contact information, including a posting email address; (14) the status of the posting; (15) any applicable equity provisions; (16) the current University of Guelph’s employment equity statement, which may be amended from time to time through discussion with stakeholder groups through the Employment Equity Committee; (17) a statement that recognizes terms and conditions of the work assignment are covered by the Collective Agreement between the University and CUPE Local 3913, Unit 11 and a link to the Union’s website. (c) Where a course has both In-Class and DE section(s)sections being offered in more than one mode of delivery, the DE sections(s) different sections shall be posted separately from the In-Class section(s). by format. (d) In situations where the University anticipates that the work assignment may be available for two (2) or three (3) semesters, the posting shall clearly indicate this possibility. The decision to appoint an employee for more than one (1) semester at a time shall be at the sole discretion of the University (see also 11.02 (dUniversity)). In addition, the start and end dates for these appointments shall coincide with those established by the University. The appointments in such a case shall be made in accordance with the existing provisions of the Collective Agreement as they pertain to a single work assignment. (de) Work Assignments shall be posted by the Department electronically on the job posting website for TAs, GSA-1s and Sessional Lecturers, within the time frames provided for in this Article. At the time of posting the Union shall receive electronic notification. (ef) The University shall respond to inquiries from the Union with regard to regarding posting criteria as specified in (a), (b) and (c). The Union shall notify FASR in writing of postings which in the Union’s view do not comply with the requirements of (a), (b) and (c). The University shall consult with the appropriate Union Designate(s) within two (2) days of receipt of such notice, and where the Parties agree the posting did not meet the posting criteria as specified in (a), (b) and (c), FASR will provide, within ten (10) days, a written response to the Union outlining any remedial actions taken. (fg) Upon request by the Union, the University shall expedite the processing of any grievances respecting postings, or appointments made under 11.02 (b) and (c), in accordance with Article 8 (with a Formal Stage Grievance meeting set up within five (5) days of receipt of the grievance). (a) All Bargaining Unit work assignments shall be posted on the job posting website (in accordance with the provisions of 11.01) as they arise and for a minimum of ten (10) days or until five ten (510) days prior to the commencement of the work assignment. (b) The University shall not be required to post a work assignment under the following circumstances: (1) an employee withdraws from a work assignment; (2) if an unanticipated work assignment occurs; (3) when a work assignment becomes available after the first day of classes as a result of illness or resignation; (4) when a work assignment is offered to an employee who then declines to accept it; (5) subject to the Right of First Refusal provisions in Appendix F of the Unit 2 Collective Agreement, when a work assignment is offered to a University of Guelph PhD student as part of their program requirements. It is recognized that this provision may only be applied once to a particular PhD student. (c) The University shall offer the work assignment to employee applicants with active applications on file as per the regular assignment procedure. In instances where there are no applicants, no suitable applicants, or when time and/or operational needs require that the regular assignment procedure be suspended, the University will first access any applications which are currently on file in the Department. If there are no suitable applicants or applicants available from amongst the applications currently on file, the University may then shall assign the work to a qualified person as per 11.04 in the following order: 1. Current CUPE 3913 employees who applied for that specific semester and course; 2. Individuals who have current applications on file with the academic unit (generally within the past four (4) semesters); 3. A person deemed suitable. When possible, suitable by the University shall inform the Union of such instancesacademic unit. The University shall inform the Union within ten (10) days following such assignment. (d) In situations where the University anticipates that an appointment may be available for two

Posting Procedure. (a) Except as otherwise provided, all work assignments shall be posted as they arise using a standard posting format. (b) In order to provide consistency, where applicable, all postings shall include the following: (1) Department and number; (2) the Bargaining Unit to which the posting applies; (3) the semester(s) to which the posting applies; (4) the type of work assignment(s) (i.e., GTA, GSA-1, UTA); (5) if possible, the number and load of work assignments(s) available (appropriate loads are 0.5, 0.75, 1.0 or higher except for unusual circumstances as per 10.01(b)); (6) course information, including the course name and number and projected enrolment, if applicable; (7) the start and termination dates for the work assignment(s); (8) anticipated duties and responsibilities for the work assignment(s), including, as applicable: Orientation/Training; Office Hours; Preparation; Student Consultation; Attending Lectures; Email Correspondence/Monitoring; Conducting Labs/Seminars; Meetings; Invigilating Exams; Supervising Field Trips; Grading; and Other Duties as specified; (9) the days and times required; (10) required and preferred qualifications (academic and/or professional); (11) wage rate per hour and total; (12) application deadline; (13) hiring contact information, including a posting email address; (14) the status of the posting; (15) any applicable equity provisions; (16) the current University of Guelph’s employment equity statement, which may be amended from time to time through discussion with stakeholder groups through the Employment Equity Committee; (17) a statement that recognizes terms and conditions of the work assignment are covered by the Collective Agreement between the University and CUPE Local 3913, Unit 11 and a link to the Union’s website. (c) Where a course has both In-Class and DE section(s), the DE sections(s) shall be posted separately from the In-Class section(s). . (d) In situations where the University anticipates that the work assignment may be available for two (2) or three (3) semesters, the posting shall clearly indicate this possibility. The decision to appoint an employee for more than one (1) semester at a time shall be at the sole discretion of the University (see also 11.02 (dUniversity)). In addition, the start and end dates for these appointments shall coincide with those established by the University. The appointments in such a case shall be made in accordance with the existing provisions of the Collective Agreement as they pertain to a single work assignment. (de) Work Assignments shall be posted by the Department electronically on the job posting website for TAs, GSA-1s and Sessional Lecturers, within the time frames provided for in this Article. At the time of posting the Union shall receive electronic notification. (ef) The University shall respond to inquiries from the Union with regard to regarding posting criteria as specified in (a), (b) and (c). The Union shall notify FASR in writing of postings which in the Union’s view do not comply with the requirements of (a), (b) and (c). The University shall consult with the appropriate Union Designate(s) within two (2) days of receipt of such notice, and where the Parties agree the posting did not meet the posting criteria as specified in (a), (b) and (c), FASR will provide, within ten (10) days, a written response to the Union outlining any remedial actions taken. (fg) Upon request by the Union, the University shall expedite the processing of any grievances respecting postings, or appointments made under 11.02 (b) and (c), in accordance with Article 8 (with a Formal Stage Grievance meeting set up within five (5) days of receipt of the grievance). (a) All Bargaining Unit work assignments shall be posted on the job posting website (in accordance with the provisions of 11.01) as they arise and for a minimum of ten (10) days or until five six (56) days prior to the commencement of the work assignment. (b) The University shall not be required to post a work assignment under the following circumstances: (1) an employee withdraws from a work assignment; (2) if an unanticipated work assignment occurs; (3) when a work assignment becomes available after the first day of classes as a result of illness or resignation; (4) when a work assignment is offered to an employee who then declines to accept it; (5) subject to the Right of First Refusal provisions in Appendix F of the Unit 2 Collective Agreement, when a work assignment is offered to a University of Guelph PhD student as part of their program requirements. It is recognized that this provision may only be applied once to a particular PhD student. (c) The University shall offer the work assignment to employee applicants with active applications on file as per the regular assignment procedure. In instances where there are no applicants, no suitable applicants, or when time and/or operational needs require that the regular assignment procedure be suspended, the University will first access any applications which are currently on file in the Department. If there are no suitable applicants or applicants available from amongst the applications currently on file, the University may then shall assign the work to a qualified person as per 11.04 in the following order: 1. Current CUPE 3913 employees who applied for that specific semester and course; 2. Individuals who have current applications on file with the academic unit (generally within the past four (4) semesters); 3. A person deemed suitable. When possible, suitable by the University shall inform the Union of such instancesacademic unit. The University shall inform the Union within ten (10) days following such assignment. (d) In situations where the University anticipates that an appointment may be available for two

Posting Procedure. (a) Except as otherwise provided, all work assignments shall be posted as they arise using a the standard posting format. (b) In order to provide consistency, where applicable, all postings shall include the following: (1) Department and number; (2) the Bargaining Unit to which the posting applies; (3) the semester(s) to which the posting applies; (4) the type of work assignment(s) assignment (i.e., GTASessional Lecturer) and level of appointment (i.e., GSA-11.0 or, UTAin exceptional circumstances, prorated); (5) if possible, indication of whether the number and load work assignment carries a possible Right of work assignments(sFirst Refusal in accordance to Appendix F (meaning a Sessional Lecturer has taught the course in any of the previous six (6) available (appropriate loads are 0.5, 0.75, 1.0 or higher except for unusual circumstances as per 10.01(b)semesters); (6) course information, including the course name and number, number of sections, class times and projected class enrolment, if applicable; (7) the start and termination dates for the work assignment(s); (8) anticipated duties and responsibilities for the work assignment(s), including, as applicable: Orientation/Training; Office Hours; Preparation; Student Consultation; Attending LecturesLecturing; Email Correspondence/Monitoring; Conducting Labs/Seminars; TA Coordination Meetings; Invigilating Exams; Supervising Field Trips; Grading; and Other Duties as specified; (9) the days and times required; (10) required and preferred qualifications (academic and/or professional); (11) wage rate per hour and total; (12) application deadline; (13) hiring contact information, including a posting email address; (14) the status of the posting; (15) any applicable equity provisions; (16) the current University of Guelph’s employment equity statement, which may be amended from time to time through discussion with stakeholder groups through the Employment Equity Committee;; and, (17) a statement that recognizes terms and conditions of the work assignment are covered by the Collective Agreement between the University and CUPE Local 3913, Unit 12 and a link to the Union’s website. (c) Where a course has both In-Class and DE section(s)sections being offered in more than one mode of delivery, the DE sections(s) different sections shall be posted separately from the In-Class section(s). by format. (d) In situations where the University anticipates that the work assignment may be available for two (2) or three (3) semesters, the posting shall clearly indicate this possibility. The decision to appoint an employee for more than one (1) semester at a time shall be at the sole discretion of the University (see also 11.02 (d))University. In addition, the start and end dates for these appointments shall coincide with those established by the University. The appointments in such a case shall be made in accordance with the existing provisions of the Collective Agreement as they pertain to a single work assignment. (de) Work Assignments assignments shall be posted by the Department electronically on the job posting website for TAs, GSA-1s and Sessional Lecturers, within the time frames provided for in this Article. At the time of posting the Union shall receive electronic notification. The Department will make best efforts to send a message to Members informing them that the hiring cycle for the upcoming semester has begun, that the first posting(s) with the same deadlines are now available for application, and will encourage them to monitor the hiring portal regularly for any additional/future postings for the same semester. (ef) The University shall respond to inquiries from the Union with regard to regarding posting criteria as specified in (a), (b) ), (c), and (cd). The Union shall notify FASR in writing of postings which in the Union’s view do not comply with the requirements of (a), (b) ), (c), and (cd). The University shall consult with the appropriate Union Designate(s) within two (2) days of receipt of such notice, and where the Parties agree the posting did not meet the posting criteria as specified in (a), (b) ), (c), and (cd), FASR will provide, within ten (10) days, a written response to the Union outlining any remedial actions taken. (fg) Upon request by the Union, the University shall expedite the processing of any grievances respecting postings, or appointments made under 11.02 (b) and (c), ) in accordance with Article 8 (with a Formal Stage Grievance meeting set up within five (5) days of receipt of the grievance). (a) All Bargaining Unit work assignments of work, excepting circumstances arising as per 11.02(b), (c), and 11.03(a) shall be posted on by the job posting website Department electronically (in accordance with the provisions of 11.01) ), as they arise and for a minimum of ten fifteen (1015) calendar days or until five (5) days prior to the commencement of the work assignment. (b) The University shall not be required to post a work assignment under the following circumstances: (1) an employee withdraws from a work assignment; (2) if an unanticipated work assignment occurs; (3) when a work assignment becomes available after the first day of classes as a result of illness or resignation; (4) when a work assignment is offered to an employee who then declines to accept it; (5) subject to the Right of First Refusal provisions in Appendix F of the Unit 2 Collective Agreement, when a work assignment is offered to a University of Guelph PhD student as part of their program requirements. It is recognized that this provision may only be applied once to a particular PhD student. (c) The University shall offer the work assignment to employee applicants with applications on file as per the regular assignment procedure. In instances where there are no applicants, no suitable applicants, or when time and/or operational needs require that the regular assignment procedure be suspended, the University will first access any applications which are currently on file in the Department. If there are no suitable applicants or applicants available from amongst the applications currently on file, the University may then assign the work to a person deemed suitable. When possible, the University shall inform the Union of such instances. The University shall inform the Union within ten (10) days following such assignment. (d) In situations where the University anticipates that an appointment may be available for twofifteen