Preparation and Maintenance of Records. The Contractor shall prepare and maintain records that accurately and fully reflect the Contractor’s activities and transactions under this Agreement. The Contractor shall also develop and maintain an organized system for storing and readily retrieving its records concerning this Agreement. At a minimum, the Contractor's records shall include copies of:
(a) all Permits required for the Contractor's activities under this Agreement; (b) all Citations; (c) all correspondence to and from FDEP and other regulatory agencies concerning the Contractor's activities at the Transfer Station; (d) documents (e.g., scale house receipts) demonstrating that the County's Acceptable Waste has been accepted at the Transfer Station and disposed of at the Disposal Facility; (e) weight records from the Contractor’s scale house; (f) records verifying the calibration and accuracy of the scales used at the scale house; (g) all records required by Applicable Law and the Permits relating to the Transfer Station and Disposal Facility; and (h) any other documents necessary to confirm that the Contractor has performed and is performing in compliance with this Agreement. The Contractor's records concerning this Agreement shall be retained by the Contractor for a minimum of three (3) years after the termination or expiration of this Agreement.
Preparation and Maintenance of Records. You agree to: (i) prepare on a current basis in a form satisfactory to us, (and preserve for at least four (4) years), complete and accurate records concerning Gross Rooms Revenue and all financial, operating, marketing and other aspects of the Hotel; and (ii) maintain an accounting system which fully and accurately reflects all financial aspects of the Hotel, including, but not limited to, books of account, tax returns, governmental reports, register tapes, daily reports, profit and loss and cash flow statements, balance sheets and complete quarterly and annual financial statements. We reserve the right to require you to grant us independent access to your computer system to permit us to obtain sales information, occupancy information and other data that we find useful for the Hotel System.
Preparation and Maintenance of Records. You agree to:
(1) prepare on a current basis in a form satisfactory to us, and preserve for at least four (4) years, complete and accurate records concerning Gross Rooms Revenue and all financial, operating, marketing, and other aspects of the Hotel; and
(2) maintain an accounting system that fully and accurately reflects all financial aspects of the Hotel, including books of account, tax returns, governmental reports, register tapes, daily reports, profit and loss and cash flow statements, balance sheets, and complete quarterly and annual financial statements. We reserve the right to access your computer system independently to obtain sales information, occupancy information, and other Data. You must send us upon our request any information that we do not access independently from your computer system.
Preparation and Maintenance of Records. You agree to: (i) prepare on a current basis in a form satisfactory to us, (and preserve for at least four (4) years), complete and accurate records concerning Gross Rooms Revenue and all financial, operating, marketing and other aspects of the Hotel; and (ii) maintain an accounting system which fully and accurately reflects all financial aspects of the Hotel, including, but not limited to, books of account, tax returns, governmental reports, register tapes, daily reports, profit and loss and cash flow statements, balance sheets and complete quarterly and annual financial statements.
Preparation and Maintenance of Records. A. The Hospital shall prepare and maintain medical records for each Hospice patient receiving services pursuant to this Agreement. The medical records shall consist of progress notes and clinical notes describing all inpatient events and services. At the request of the Hospice, a copy of the patient's medical record and a discharge summary shall be provided to the Hospice at the time of the patient's discharge from the Hospital.
B. The Hospital and the Hospice shall hold in strict confidence all patient records and disclose information and data in such records only to persons or entities authorized by law or by written consent of the patient or the patient's representative.
C. If services provided under this Agreement have aggregate value or cost of $10,000 (Ten thousand dollars) or more over a twelve month period the Hospital shall, until the expiration of four years after the furnishing of such services, make available upon written request of the Comptroller General of the United States, or by any of the Secretary's or Comptroller General's duly authorized representatives, this Agreement, and books, documents, and records of the Hospital that are necessary to verify the nature and extent of the costs of the services provided.
D. If and to the extent the Hospital carries out any of the duties of this Agreement through a subcontract, with an aggregate value or cost of $10,000 (Ten thousand dollars) or more over a twelve month period, with a related organization, such subcontracts shall contain a clause to the effect that until the expiration four years after the furnishings of such services pursuant to such subcontract, the related organization shall make available, upon written request by the Comptroller General's duly authorized representatives, the subcontract, and books, documents, and records of such organization that are necessary to verify the nature and extent of the costs of the service provided.
Preparation and Maintenance of Records. Licensee will, in a manner and form satisfactory to Licensor and utilizing accounting and reporting standards as reasonably required by Licensor, prepare on a current basis (and preserve for no less than 4 years or Licensor’s record retention requirements, whichever is longer), complete and accurate records concerning Gross Rooms Revenue and all financial, operating, marketing and other aspects of the Hotel, and maintain an accounting system which fully and accurately reflects all financial aspects of the Hotel and its business. Such records shall include but not be limited to books of account, tax returns, governmental reports, register tapes, daily reports, and complete quarterly and annual financial statements (profit and loss statements, balance sheets and cash flow statements).
