Common use of Promotion Procedures Clause in Contracts

Promotion Procedures. 24.03.01 The Appointments, Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 For promotion to Librarian III or Librarian IV, the University Librarian shall solicit letters of reference respecting the member's professional performance and capabilities from two referees chosen from the candidate's list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their official personnel file. If the candidate can successfully demonstrate to the University Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Librarian may select referees from the original list. 24.03.03 When the University Librarian writes to any referee, the University Librarian shall include: (A) copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's professional performance and capabilities on the basis of the referee's knowledge of the member's work and/or of the materials submitted to them and to provide a supporting rationale for the appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 The comments of the referees, which must be received in written form, shall be edited by the University Librarian to remove anything which might identify the authors. No less than five (5) days prior to the meeting of the Appointments, Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' comments. The Appointments, Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' comments, but the authors shall be identified for the Committee. 24.03.06 The Appointments, Promotions and Position Evaluation Committee shall consider: (A) the materials submitted by the candidate; (B) the responses from the referees, if any; and (C) the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 To obtain a recommendation for promotion, a candidate must receive the support of the University Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 The University Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 The Xxxxxxx and Vice-President (Academic) shall inform the candidate in writing by June 15th of the result of the application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) shall advise the candidate at the same time of the reasons for the decision. 24.03.12 Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Committee shall be accepted.

Promotion Procedures. 24.03.01 The Appointments, Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 For promotion to Librarian III or Librarian IV, the University Librarian shall solicit letters of reference respecting the member's professional performance and capabilities from two referees chosen from the candidate's list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their his/her official personnel file. If the candidate can successfully demonstrate to the University Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Librarian may select referees from the original list. 24.03.03 When the University Librarian writes to any referee, the University Librarian he/she shall include: (A) copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's professional performance and capabilities on the basis of the referee's knowledge of the member's work and/or of the materials submitted to them him/her, and to provide a supporting rationale for the his/her appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 The comments of the referees, which must be received in written form, shall be edited by the University Librarian to remove anything which might identify the authors, and each shall be retyped. No less than five (5) days prior to the meeting of the Appointments, Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' comments. The Appointments, Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' comments, but the authors shall be identified for the Committee. 24.03.06 The Appointments, Promotions and Position Evaluation Committee shall consider: (A) the materials submitted by the candidate; (B) the responses from the referees, if any; and (C) the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 To obtain a recommendation for promotion, a candidate must receive the support of the University Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 The University Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 The Xxxxxxx and Vice-President (Academic) shall inform the candidate in writing by June 15th of the result of the his/her application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) shall advise the candidate at the same time of the reasons for the decision. 24.03.12 Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Committee shall be accepted.

Promotion Procedures. 24.03.01 The Appointments, Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 For promotion to Librarian III or Librarian IV, the University Librarian shall solicit letters of reference respecting the member's professional performance and capabilities from two referees chosen from the candidate's list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their his/her official personnel file. If the candidate can successfully demonstrate to the University Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Librarian may select referees from the original list. 24.03.03 When the University Librarian writes to any referee, the University Librarian he/she shall include: (A) copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's professional performance and capabilities on the basis of the referee's knowledge of the member's work and/or of the materials submitted to them him/her, and to provide a supporting rationale for the his/her appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 The comments of the referees, which must be received in written form, shall be edited by the University Librarian to remove anything which might identify the authors, and each shall be retyped. No less than five (5) days prior to the meeting of the Appointments, Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' comments. The Appointments, Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' comments, but the authors shall be identified for the Committee. 24.03.06 The Appointments, Promotions and Position Evaluation Committee shall consider: (A) the materials submitted by the candidate; (B) the responses from the referees, if any; and (C) the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 To obtain a recommendation for promotion, a candidate must receive the support of the University Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 The University Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 The Xxxxxxx and Vice-President (Academic) shall inform the candidate in writing by June 15th of the result of the his/her application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) shall advise the candidate at the same time of the reasons for the decision. 24.03.12 Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Committee shall be accepted.

Promotion Procedures. 24.03.01 The Appointments, Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 For promotion to Librarian III or Librarian IV, the University Librarian shall solicit letters of reference respecting the member's professional performance and capabilities from two referees chosen from the candidate's list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their his/her official personnel file. If the candidate can successfully demonstrate to the University Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Librarian may select referees from the original list. 24.03.03 When the University Librarian writes to any referee, the University Librarian he/she shall include: (A) copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's professional performance and capabilities on the basis of the referee's knowledge of the member's work and/or of the materials submitted to them him/her, and to provide a supporting rationale for the his/her appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 The comments of the referees, which must be received in written form, shall be edited by the University Librarian to remove anything which might identify the authors. No less than five (5) days prior to the meeting of the Appointments, Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' comments. The Appointments, Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' comments, but the authors shall be identified for the Committee. 24.03.06 The Appointments, Promotions and Position Evaluation Committee shall consider: (A) the materials submitted by the candidate; (B) the responses from the referees, if any; and (C) the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 To obtain a recommendation for promotion, a candidate must receive the support of the University Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 The University Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 The Xxxxxxx and Vice-President (Academic) shall inform the candidate in writing by June 15th of the result of the application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) shall advise the candidate at the same time of the reasons for the decision. 24.03.12 Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Committee shall be accepted.

Promotion Procedures. 24.03.01 The Appointments, Appointments and Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 . For promotion to Librarian III Ill or Librarian IV, the University Chief Librarian shall solicit letters of reference respecting the member's ’s professional performance and capabilities from two referees chosen from the candidate's ’s list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's ’s professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their his/her official personnel file. If the candidate can successfully demonstrate to the University Chief Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Chief Librarian may select referees from the original list. 24.03.03 . When the University Chief Librarian writes to any referee, the University Librarian he/she shall include: (A) : copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) and a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's ’s professional performance and capabilities on the basis of the referee's ’s knowledge of the member's ’s work and/or of the materials submitted to them him/her. and to provide a supporting rationale for the his/her appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 . The comments of the referees, which must be received in written form, shall be edited by the University Chief Librarian to remove anything which might identify the authors. , and each shall be No less than five (5) days prior to the meeting of the Appointments, Appointments and Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' ’ comments. The Appointments, Appointments and Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' ’ comments, but the authors shall be identified for the Committee. 24.03.06 Committee The Appointments, Appointments and Promotions and Position Evaluation Committee shall consider: (A) : the materials submitted by the candidate; (B) ; the responses from the referees, if any; and (C) and the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 . If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 , To obtain a recommendation for promotion, a candidate must receive the support of the University Chief Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Promotion Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 . The University Chief Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Chief Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 . The Xxxxxxx and Vice-President (Academic) Chief Librarian shall inform the candidate in writing by June 15th of the result of the his/her application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) Chief Librarian shall advise the candidate at the same time of the reasons for the decision. 24.03.12 , Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Promotion Committee shall be accepted.. For evaluating each application for promotion, the shall performance criteria pursuant to with an emphasis on demonstration of initiative and the ability to communicate and interact effectively; competent fulfilment of the duties and responsibilities of the member’s position or positions; ability to work constructively with other Library staff and toward the interests of Library and University; and where appropriate pursuant to and consistent contribution and individual in service to the University, in service to the community and profession and in research or other scholarly work. In addition to above general criteria, the following specific criteria for different ranks shall apply: for promotion to Librarian II a member shall: hold a continuing appointment; and

Promotion Procedures. 24.03.01 The Appointments, Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 For promotion to Librarian III or Librarian IV, the University Librarian shall solicit letters of reference respecting the member's professional performance and capabilities from two referees chosen from the candidate's list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their his/her official personnel file. If the candidate can successfully demonstrate to the University Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Librarian may select referees from the original list. 24.03.03 When the University Librarian writes to any referee, the University Librarian he/she shall include: (A) copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's professional performance and capabilities on the basis of the referee's knowledge of the member's work and/or of the materials submitted to them him/her, and to provide a supporting rationale for the his/her appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 The comments of the referees, which must be received in written form, shall be edited by the University Librarian to remove anything which might identify the authors, and each shall be retyped. No less than five (5) days prior to the meeting of the Appointments, Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' comments. The Appointments, Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' comments, but the authors shall be identified for the Committee. 24.03.06 The Appointments, Promotions and Position Evaluation Committee shall consider: (A) the materials submitted by the candidate; (B) the responses from the referees, if any; and (C) the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 To obtain a recommendation for promotion, a candidate must receive the support of the University Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 The University Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 The Xxxxxxx and Vice-President (Academic) shall inform the candidate in writing by June 15th of the result of the application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) shall advise the candidate at the same time of the reasons for the decision. 24.03.12 Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Committee shall be accepted.

Promotion Procedures. 24.03.01 The Appointments, Promotions and Position Evaluation Committee shall meet to consider any applications for promotion during April or May. 24.03.02 For promotion to Librarian III or Librarian IV, the University Librarian shall solicit letters of reference respecting the member's professional performance and capabilities from two referees chosen from the candidate's list. The University Librarian may solicit up to two (2) additional references or assessments with respect to the member's professional performance and capabilities, and if so doing, shall inform the candidate and shall submit the names of up to four (4) persons who could be asked to serve as referees. The candidate shall have the right to comment in writing on the names suggested and to have such comments included in their his/her official personnel file. If the candidate can successfully demonstrate to the University Librarian that a proposed referee(s) is(are) incapable of rendering a reasoned and unbiased judgement, the name(s) of the person(s) shall be removed from the list. If the candidate makes no comments within five (5) days, the University Librarian may select referees from the original list. 24.03.03 When the University Librarian writes to any referee, the University Librarian he/she shall include: (A) copies of the materials submitted by the candidate pursuant to 24.02.02; and (B) a copy of Article 24. 24.03.04 Each referee shall be asked to comment on the member's professional performance and capabilities on the basis of the referee's knowledge of the member's work and/or of the materials submitted to them him/her, and to provide a supporting rationale for the his/her appraisal, relating the appraisal to the criteria for the promotion. 24.03.05 The comments of the referees, which must be received in written form, shall be edited by the University Librarian to remove anything which might identify the authors. No less than five (5) days prior to the meeting of the Appointments, Promotions and Position Evaluation Committee, the candidate shall be provided with unattributed edited copies of the referees' comments. The Appointments, Promotions and Position Evaluation Committee shall receive the same edited copies of the referees' comments, but the authors shall be identified for the Committee. 24.03.06 The Appointments, Promotions and Position Evaluation Committee shall consider: (A) the materials submitted by the candidate; (B) the responses from the referees, if any; and (C) the formal performance review made pursuant to Article 21. 24.03.07 The candidate shall be invited to appear before the Committee and shall have the right to be accompanied by a colleague from the University. 24.03.08 If the Committee requires clarification of any responses from referees and/or performance reviews, it shall invite the writer to provide clarification. 24.03.09 To obtain a recommendation for promotion, a candidate must receive the support of the University Librarian plus at least one other member of the Appointments, Promotions and Position Evaluation Committee. Members of the Committee shall record their vote on an official ballot and shall write on the ballot a reasoned opinion supporting the vote. 24.03.10 The University Librarian shall prepare a report from the Committee on each candidate which shall include the recommendation of the Committee, the result of the ballot vote and any comments which the University Librarian wishes to make. Attached to the report and forming part of it shall be the official ballot of the Committee. 24.03.11 The Xxxxxxx and Vice-President (Academic) shall inform the candidate in writing by June 15th of the result of the his/her application for promotion. The candidate shall receive a copy of the report from the Committee. If the application is denied, the Xxxxxxx and Vice-President (Academic) shall advise the candidate at the same time of the reasons for the decision. 24.03.12 Unless there are reasonable procedural or substantive grounds for not doing so, the recommendation of the Appointments, Promotions and Position Evaluation Committee shall be accepted.