Common use of Promotion Procedures Clause in Contracts

Promotion Procedures. 1. For Faculty and Librarians the term "promotion" applies to advancement from the rank of Lecturer to Assistant Professor, Assistant Professor to Associate Professor and Associate Professor to Professor, or to corresponding advancement for the Librarians from the rank of Librarian I to Librarian II, Librarian II to Librarian III and Librarian III to Librarian IV. For Professional Staff the term "promotion" applies to advancement from the rank of Assistant Curriculum Instructional Designer to Curriculum Instructional Designer, Curriculum Instructional Designer to Senior Professional Staff, or to advancement from the rank Learner Affairs Officer to Senior Learner Affairs Officer, and Senior Learner Affairs Officer to Senior Professional Staff, or to advancement from the rank of Assistant ME Database Administrator to ME Database Administrator to Senior Professional Staff. The Faculty Relations Officer acts as the Secretary for the FPC/LPC. 2. A Member is eligible to apply for promotion while on leave, but the Member is responsible for maintaining contact with the School and for all expenses incurred in making appearances when requested. 3. If a Member must defer an application for promotion as a result of a leave necessitated by family responsibility or ill health, the promotion application will be received and reviewed in the cycle of applications following completion of the leave. The promotion application shall include reference to the need to delay the application and a request that the appropriate promotions committee recommend an additional PTR increment. The Member shall not cite any specifics concerning their illness in the request, merely state that he/she was on leave, the length of the leave, and a confirmation that the leave resulted in the deferral of a promotion application for one (1) year. If the promotion application is approved a PTR increment may be awarded retroactively on the recommendation of the appropriate committee. The Xxxx may not unreasonably deny the request of the committee. 4. Members shall normally apply for their own promotion. Applications may also be submitted by immediate supervisors on behalf of Members who have not themselves applied where the Members have declared their willingness to be considered.

Promotion Procedures. 1. For Faculty and Librarians the term "promotion" applies to advancement from the rank of Lecturer to Assistant Professor, Assistant Professor to Associate Professor and Associate Professor to Professor, or to corresponding advancement for the Librarians from the rank of Librarian I to Librarian II, Librarian II to Librarian III and Librarian III to Librarian IV. For Professional Staff the term "promotion" applies to advancement from the rank of Assistant Curriculum Instructional Designer to Curriculum Instructional Designer, Curriculum Instructional Designer to Senior Professional Staff, or to advancement from the rank Learner Affairs Officer to Senior Learner Affairs Officer, and Senior Learner Affairs Officer to Senior Professional Staff, or to advancement from the rank of Assistant ME Database Administrator to ME Database Administrator to Senior Professional Staff. The Faculty Relations Officer acts as the Secretary for the FPC/LPC. 2. A Member is eligible to apply for promotion while on leave, but the Member is responsible for maintaining contact with the School and for all expenses incurred in making appearances when requested. 3. If a Member must defer an application for promotion as a result of a leave necessitated by family responsibility or ill health, the promotion application will be received and reviewed in the cycle of applications following completion of the leave. The promotion application shall include reference to the need to delay the application and a request that the appropriate promotions committee recommend an additional PTR increment. The Member shall not cite any specifics concerning their illness in the request, merely state that he/she was on leave, the length of the leave, and a confirmation that the leave resulted in the deferral of a promotion application for one (1) year. If the promotion application is approved a PTR increment may be awarded retroactively on the recommendation of the appropriate committee. The Xxxx may not unreasonably deny the request of the committee. 4. Members shall normally apply for their own promotion. Applications may also be submitted by immediate supervisors on behalf of Members who have not themselves applied where the Members have declared their willingness to be considered. For Faculty and Librarians: 5. Applications shall be made to the applicant's Division Head. Four (4) copies of all necessary and relevant documentation shall be provided and eight (8) copies for applications for promotion to Professor/Librarian IV and an electronic version which the Board may make available to members of the FPC/LPC and Unit Members on the NOSM intranet via password access restricted to the FPC/LPC members and Unit Members. 6. The application for promotion shall reach the Division Head not later than September 30, for decision in that Academic Year. Members are urged to consult with the Division Head well in advance of the application deadline. If the Member so requests by September 1, the Division Head will review the application and prepare a preliminary written assessment based on the requirements set out in the appropriate paragraphs of Article 2.5 (Appointment and Renewal) within two (2) weeks of receiving the Member's application. A copy of this assessment will immediately be forwarded to the Member who will then have to decide whether or not to proceed with the application. If the preliminary assessment is negative, the Division Head will meet to explain it and to suggest what action should be taken to give a future application a reasonable chance of success. 7. The following documents must be attached to the application for promotion and must be submitted at the time of application: a) An updated curriculum vitae and, for Faculty, teaching dossier, of the applicant. b) In the case of Faculty, a copy of the research and creative works and any other relevant item(s) the applicant wishes to have considered in the examination of the application, it being understood that the applicant may attach a clear and detailed description of these works when the works are such that their physical submission is not practical. Barring unusual circumstances, it is assumed in the case of promotions to the rank of Professor, that all research and creative works submitted by the applicant will be made available to the external referees for review. c) In the case of Librarians, material necessary for an evaluation of the candidate's performance related to the criteria for promotion outlined in Article 2.5

Promotion Procedures. 1. For Faculty and Librarians the term "“promotion" ” applies to advancement from the rank of Lecturer to Assistant Professor, Assistant Professor to Associate Professor and Associate Professor to Professor, or to corresponding advancement for the Librarians from the rank of Librarian I to Librarian II, Librarian II to Librarian III and Librarian III to Librarian IV. For Professional Staff the term "“promotion" ” applies to advancement from the rank of Assistant Curriculum Instructional Designer to Curriculum Instructional Designer, Curriculum Instructional Designer to Senior Professional Staff, or to advancement from the rank Learner Affairs Officer to Senior Learner Affairs Officer, and Senior Learner Affairs Officer to Senior Professional Staff, or to advancement from the rank of Assistant ME Database Administrator to ME Database Administrator to Senior Professional Staff. The Faculty Relations Officer acts as the Secretary for the FPC/LPC. 2. A Member is eligible to apply for promotion while on leave, but the Member is responsible for maintaining contact with the School and for all expenses incurred in making appearances when requested. 3. If a Member must defer an application for promotion as a result of a leave necessitated by family responsibility or ill health, the promotion application will be received and reviewed in the cycle of applications following completion of the leave. The promotion application shall include reference to the need to delay the application and a request that the appropriate promotions committee recommend an additional PTR increment. The Member shall not cite any specifics concerning their illness in the request, merely state that he/she was on leave, the length of the leave, and a confirmation that the leave resulted in the deferral of a promotion application for one (1) year. If the promotion application is approved a PTR increment may be awarded retroactively on the recommendation of the appropriate committee. The Xxxx may not unreasonably deny the request of the committee. 4. Members shall normally apply for their own promotion. Applications may also be submitted by immediate supervisors on behalf of Members who have not themselves applied where the Members have declared their willingness to be considered. 5. Applications shall be made to the applicant’s Division Head, together with three (3) copies of all necessary and relevant documentation. 6. The application for promotion shall reach the Division Head not later than September 30, for decision in that Academic Year. Members are urged to consult with the Division Head well in advance of the application deadline. If the Member so requests by September 1, the Division Head will review the application and prepare a preliminary written assessment based on the requirements set out in the appropriate paragraphs of Article 2.5 (Appointment and Renewal) within two (2) weeks of receiving the Member’s application. A copy of this assessment will immediately be forwarded to the Member who will then have to decide whether or not to proceed with the application. If the preliminary assessment is negative, the Division Head will meet to explain it and to suggest what action should be taken to give a future application a reasonable chance of success. 7. The following documents must be attached to the application for promotion and must be submitted at the time of application: a) An updated curriculum vitae of the applicant. b) For applications for promotion to Professor/Librarian IV: (i) A list of at least three (3) referees (at least two (2) of whom are from outside the host universities) qualified to assess the research and creative works of the applicant of which two (2) will be chosen. Along with that list, the Member shall submit a written declaration of any personal association or collaboration with the persons listed. (ii) A copy of the research and creative works the applicant wishes to have considered in the examination of the application, it being understood that the applicant may attach a clear and detailed description of these works when the works are such that their physical submission is not practical. Barring unusual circumstances, it is assumed that all research and creative works submitted by the applicant will be made available to the external referees for review. (iii) In the case of Librarians, material necessary for an evaluation of the candidate’s performance related to the criteria for promotion outlined in Article 2.5 s. 4 (Determination of Rank of Librarians) 8. For promotions to the rank of Professor/Librarian IV, where the preliminary assessment of the Division Head on prior review of the application as per section.6 is positive, or where a Member decides to proceed with her/his application in spite of a negative preliminary assessment, the immediate supervisor shall ask each full-time tenured or tenure track Member of the applicant’s Unit(s) for a written assessment, using an appropriate form designed for the purpose, of the candidate in terms of the relevant criteria for promotion. The Members’ reports shall be forwarded to the Chair of the FPC/LPC not later than October 20. Summaries of the assessments shall be prepared by the Division Head, and shall be made available to the candidate without attribution of assessors. For promotion to ranks other than Professor/Librarians IV these assessments shall be made available to the applicant as soon as summaries have been completed but at least one (1) week before an FPC/LPC considers a given case. For promotions to the rank of Professor the summaries will be completed but not forwarded to the applicant until after the external assessments have been obtained. At that time the Chair of the FPC/LPC will review the assessments for potential conflict of interest. 9. The Division Head will prepare an assessment/recommendation for each Member who has applied for promotion and forward this to the appropriate FPC/LPC not later than October 31. For promotions to the rank of Professor/ Librarian IV, the Division Head may append additional comments to the assessment within one week of receiving the reports of the external assessors. These assessments shall be made available to Members as soon as they are prepared and at least one week before an FPC/LPC considers a given case. 10. The appropriate FPC/LPC shall study each application and all relevant documentation and shall decide whether the criteria have been met. In making the decision, the FPC/LPC shall refer to: a) Article 2.1 (Rights, Responsibilities and Duties of Teaching Faculty and Librarians) b) Article 2.9 (Assessment of a Member’s Performance) c) Article 2.5 (Appointment and Renewal) For appointment/promotion to the rank of Professor/Librarian IV, the FPC/LPC shall consider the assessment of the Member’s scholarly activity as judged by four (4) external referees. Two (2) of these referees will be nominated by the candidate. 11. Once the external assessment of the applicant’s research or creative works is completed, the FPC/LPC shall forward summaries without identification of author of all solicited information from external referees, or otherwise confidential information to the applicant. 12. In the case of a Librarian I, three (3) months prior to the end of the term of an initial probationary period the LPC shall review the appointment and performance and shall recommend one of the following courses of action: a) appointment for an indefinite term also known as a continuing appointment; b) extension of probationary period for a further period not to exceed six

Promotion Procedures. 1. For Faculty and Librarians the term "promotion" applies to advancement from the rank of Lecturer to Assistant Professor, Assistant Professor to Associate Professor and Associate Professor to Professor, or to corresponding advancement for the Librarians from the rank of Librarian I to Librarian II, Librarian II to Librarian III and Librarian III to Librarian IV. For Professional Staff the term "promotion" applies to advancement from the rank of Assistant Curriculum Instructional Designer to Curriculum Instructional Designer, Curriculum Instructional Designer to Senior Professional Staff, or to advancement from the rank Learner Affairs Officer to Senior Learner Affairs Officer, and Senior Learner Affairs Officer to Senior Professional Staff, or to advancement from the rank of Assistant ME Database Administrator to ME Database Administrator to Senior Professional Staff. The Faculty Relations Officer acts as the Board shall supply a Secretary for the FPC/LPC. 2. A Member is eligible to apply for promotion while on leave, but the Member is responsible for maintaining contact with the School and for all expenses incurred in making appearances when requested. 3. If a Member must defer an application for promotion as a result of a leave necessitated by family responsibility or ill health, the promotion application will be received and reviewed in the cycle of applications following completion of the leave. The promotion application shall include reference to the need to delay the application and a request that the appropriate promotions committee recommend an additional PTR increment. The Member shall not cite any specifics concerning their illness in the request, merely state that he/she was on leave, the length of the leave, and a confirmation that the leave resulted in the deferral of a promotion application for one (1) year. If the promotion application is approved a PTR increment may be awarded retroactively on the recommendation of the appropriate committee. The Xxxx may not unreasonably deny the request of the committee. 4. Members shall normally apply for their own promotion. Applications may also be submitted by immediate supervisors on behalf of Members who have not themselves applied where the Members have declared their willingness to be considered.

Promotion Procedures. 1. For Faculty faculty and Librarians librarians the term "promotion" applies to advancement from the rank of Lecturer to Assistant Professor, Assistant Professor to Associate Professor and Associate Professor to Professor, or to corresponding advancement for the Librarians from the rank of Librarian I to Librarian II, Librarian II to Librarian III and Librarian III to Librarian IV. For Professional Staff the term "promotion" applies to advancement from the rank of Assistant Curriculum Instructional Designer to Curriculum Instructional Designer, Curriculum Instructional Designer to Senior Professional Staff, or to advancement from the rank Learner Student Affairs Officer to Senior Learner Student Affairs Officer, and Senior Learner Student Affairs Officer to Senior Professional Staff, or to advancement from the rank of Assistant ME Database Administrator to ME Database Administrator to Senior Professional Staff. The Faculty Relations Officer acts as the Secretary for the FPC/LPC. 2. A Member is eligible to apply for promotion while on leave, but the Member is responsible for maintaining contact with the School and for all expenses incurred in making appearances when requested. 3. If a Member must defer an application for promotion as a result of a leave necessitated by family responsibility or ill health, the promotion application will be received and reviewed in the cycle of applications following completion of the leave. The promotion application shall include reference to the need to delay the application and a request that the appropriate promotions committee recommend an additional PTR increment. The Member shall not cite any specifics concerning their illness in the request, merely state that he/she was on leave, the length of the leave, and a confirmation that the leave resulted in the deferral of a promotion application for one (1) year. If the promotion application is approved a PTR increment may be awarded retroactively on the recommendation of the appropriate committee. The Xxxx may not unreasonably deny the request of the committee. 4. Members shall normally apply for their own promotion. Applications may also be submitted by immediate supervisors on behalf of Members who have not themselves applied where the Members have declared their willingness to be considered. For Faculty and Librarians: 4. Applications shall be made to the applicant's Division Head, together with three copies of all necessary and relevant documentation. 5. The application for promotion shall reach the division head not later than September 30th, for decision in that Academic Year. Members are urged to consult with the Division Head well in advance of the application deadline. If the Member so requests by September 1st the Division Head will review the application and prepare a preliminary written assessment based on the requirements set out in the appropriate paragraphs of Article 2.5 (Appointment and Renewal) within two weeks of receiving the Member's application. A copy of this assessment will immediately be forwarded to the Member who will then have to decide whether or not to proceed with the application. If the preliminary assessment is negative, the Division Head will meet to explain it and to suggest what action should be taken to give a future application a reasonable chance of success. 6. The following documents must be attached to the application for promotion and must be submitted at the time of application: