Recordkeeping, Reporting and Inspection. 1. AFFILIATE shall maintain all records related to its corporate and tax-exempt status, including its Articles of Incorporation and Bylaws. AFFILIATE shall forward to AAUW copies of any adverse notices or other correspondence received from any governmental agency (e.g., the IRS, Secretary of State or corresponding agency). AFFILIATE shall promptly send to AAUW copies of all such records, including its Articles of Incorporation and Bylaws, upon request of AAUW.
2. AFFILIATE shall maintain reasonable records related to all of its programs, activities and operations. Upon the written request of AAUW and at AAUW’s expense, AFFILIATE shall permit AAUW or AAUW’s designated agent to review appropriate records of AFFILIATE pertaining to its programs, activities and operations. Alternatively, AFFILIATE shall promptly send to AAUW copies of all such records upon request of AAUW.
3. No less than once per year, AFFILIATE shall submit to AAUW the “Affiliate Officer Form” and, for AFFILIATE branches, the “Affiliate Dues Report Form.”
4. AFFILIATE shall promptly notify AAUW in writing in the event of a change in AFFILIATE’s mailing address and shall provide AAUW with the new address for the receipt of official AFFILIATE business.
Recordkeeping, Reporting and Inspection. The Section may establish and maintain a bank account or accounts and financial records of all income and expenses. The Section shall maintain all records related to its tax-exempt status and shall forward to SWE copies of its section governing documents, as well as any adverse notices or other correspondence received from any governmental agency (e.g., Internal Revenue Service).
Recordkeeping, Reporting and Inspection. Grantee hereby agrees to provide receipts and other documents substantiating proper use of the granted funds as requested by the HSUS for a period of three (3) years after the Grant Period ends.
Recordkeeping, Reporting and Inspection. AFFILIATE shall maintain all records related to its corporate and tax-exempt status and shall forward to UCP a copy of its Articles of Incorporation, bylaws and tax exemption determination letter from the Internal Revenue Service, as well as any adverse notices, including adverse correspondence of a civil or criminal nature that may impact the legal status or integrity of the AFFILIATE or the goodwill associated with the Intellectual Property of UCP, as defined below, received from the Internal Revenue Service, relevant secretary of state, relevant state attorney general, or corresponding agency. AFFILIATE shall maintain reasonable records related to all of its programs, activities and operations, including without limitation minutes of the meetings of its members (if any) and board of directors. Upon the written request of UCP and at UCP’s expense, AFFILIATE shall permit UCP or UCP’s designated agent to review appropriate records of AFFILIATE pertaining to its programs, activities and operations. AFFILIATE shall provide written notice to UCP of any proposed merger, reorganization, voluntarily or involuntarily dissolution or bankruptcy or other change of control of AFFILIATE or intent to acquire or take control of another corporate entity and submit documentation as requested by UCP for its prior approval. Notwithstanding the foregoing, AFFILIATE’s donor information shall not be provided and shall remain the exclusive and proprietary information of AFFILIATE.
Recordkeeping, Reporting and Inspection. The Chapter shall establish and maintain a bank account or accounts and financial records of all income and expenses. Chapter shall maintain all records related to its corporate and tax-exempt status and shall forward to URISA copies of its Articles of Incorporation, Bylaws and tax exemption determination letter from the Internal Revenue Service, as well as any adverse notices or other correspondence received from any governmental agency (e.g., Internal Revenue Service, state Secretary of State or corresponding agency). Chapter shall maintain appropriate records related to all of its programs, activities and operations. Chapter shall submit regular written reports, no less than once per year, to URISA summarizing its programs, activities and operations, including but not limited to budget and financial statements. Upon the written request of URISA and at URISA’s expense, Chapter shall permit URISA or URISA’s designated agent to review appropriate records of Chapter pertaining to its programs, activities and operations. Alternatively, Chapter shall send to URISA copies of such records.
Recordkeeping, Reporting and Inspection. Chapter shall forward to HFMA any adverse notices or other correspondence received from any governmental agency (e.g., Internal Revenue Service, Illinois Secretary of State or other agency). Chapter also shall maintain reasonable records related to all of its programs, activities and operations. Chapter shall submit regular written reports, no less than once per year, to HFMA summarizing its programs, activities and operations. Upon the written request of HFMA, and at HFMA’s expense, Chapter shall permit HFMA or HFMA’s designated agent to review appropriate records of Chapter pertaining to its programs, activities and operations. Alternatively, at HFMA’s request, Chapter shall send to HFMA copies of such records.
Recordkeeping, Reporting and Inspection. CHAPTER shall maintain reasonable records related to all of its programs, activities and operations, including without limitation minutes of the meetings of its members and board of directors. CHAPTER shall submit regular written reports, as outlined in the Bylaws and Chapter Operations Handbook, to NAPO summarizing its programs, activities and operations, including but not limited to financial statements, a list of outgoing and elected officers and directors, and a roster of current CHAPTER members, with contact information. Upon the written request of NAPO and at NAPO’s expense, CHAPTER shall permit NAPO or NAPO’s designated agent to review appropriate records of CHAPTER pertaining to its programs, activities and operations. Alternatively, CHAPTER shall send to NAPO copies of such records.
Recordkeeping, Reporting and Inspection. Student Chapter shall maintain reasonable records related to all of its programs, activities and operations. Chapter shall submit regular written reports, no less than once per year, to NHPA summarizing its programs, activities and operations and its annual plans and budget. Upon the written request of NHPA and at NHPA’s expense, Chapter shall permit NHPA or NHPA’s designated agent to review appropriate records of Chapter pertaining to its programs, activities, finances and operations.
Recordkeeping, Reporting and Inspection. 1. AFFILIATE shall maintain all records related to its corporate and tax-exempt status, including its Articles of Incorporation and Bylaws. AFFILIATE shall forward to AAUW copies of any adverse notices or other correspondence received from any governmental agency (e.g., the IRS, Secretary of State or corresponding agency).
2. AFFILIATE shall maintain reasonable records related to all of its programs, activities and operations. Upon the written request of AAUW and at AAUW’s expense, AFFILIATE shall permit AAUW or AAUW’s designated agent to review appropriate records of AFFILIATE pertaining to its programs, activities and operations. Alternatively, AFFILIATE shall send to AAUW copies of all such records upon request of AAUW.
3. No less than once per year, AFFILIATE shall submit to AAUW the “State and Branch Information Form” and, for AFFILIATE branches, the “Branch Dues Report Form.”
4. AFFILIATE shall promptly notify AAUW in writing in the event of a change in AFFILIATE’s mailing address and shall provide AAUW with the new address for the receipt of official AFFILIATE business.
Recordkeeping, Reporting and Inspection a. CHAPTER shall maintain all records related to its organizational and tax-exempt status (if applicable) and shall forward to AEA copies of its Articles of Incorporation or Articles of Association, tax exemption determination letter from the applicable government/local Revenue Authority (if any), as well as any adverse notices or other correspondence received from any governmental agency (e.g., Internal Revenue Service, state Secretary of State or corresponding government agency).
b. AEA operates on a Calendar Year (CY) and it is important that CHAPTER financial reporting is submitted in a timely manner. For compliance with reporting requirements, it is highly recommended that CHAPTER operates on a Calendar Year.
c. CHAPTER shall submit annual written reports, including but not limited to, the summary of its programs, activities and operations, membership changes, budget, and financial statements.
d. Upon the written request of AEA and at AEA’s expense, CHAPTER shall permit AEA or AEA’s designated agent to review appropriate records of CHAPTER pertaining to its programs, activities and operations. Alternatively, CHAPTER shall send to AEA copies of such records, duly certified by independent auditors.
e. CHAPTER shall retain all three (3) years of the following records relating to its operations: Minutes from Committee Meetings and all CHAPTER Board Meetings, Membership Records, Bank statements, Cash Receipts and Disbursement records, bank reconciliation statements, Quarterly Financial reports, and contracts/sponsorship agreements.
