Records and Open Book Accounting shall require the Contractor to keep (and where appropriate to procure that each sub-contractor shall keep) books of account in accordance with best accountancy practices with respect to this Contract showing in detail: administrative overheads; payments to Sub-Contractors and by Sub-Contractors to sub-contractors; capital and revenue expenditure; and such other items as the Authority may reasonably require from time to time to conduct costs audits for verification of cost expenditure or estimated expenditure, for the purpose of this Contract.
Records and Open Book Accounting. The Contractor shall (and shall procure that each sub-contractor shall) at all times: maintain a full record of particulars of the costs of performing the Works and the Services; upon request by the Authority, provide any of the costs referred to in clause 82.1.1, including details of any funds held by the Contractor specifically to cover such costs, in such form and detail as the Authority may require; and provide such facilities as the Authority may reasonably require for its representatives to visit any place where the records are held and examine the records maintained under this clause.
Records and Open Book Accounting. Records and Reports
Records and Open Book Accounting. The Contractor shall (and shall procure that each sub-contractor shall) at all times:
54.1.1 maintain a full record of particulars of the costs of performing the Works and the Services;
54.1.2 upon request by the Authority, provide a written summary of any of the costs referred to in Clause 54.1.1 (Records and Open Book Accounting), including details of any funds held by the Contractor specifically to cover such costs, in such form and detail as the Authority may reasonably require to enable the Authority to monitor the performance by the Contractor of its obligations under this Contract; and
54.1.3 provide such facilities as the Authority may reasonably require for its representatives to visit any place where the records are held and examine the records maintained under this Clause;
Records and Open Book Accounting. The Contractor shall (and shall procure that each sub-contractor shall) at all times:
Records and Open Book Accounting. 41.1 The Provider shall:
41.1.1 at all times maintain a full record of particulars of the costs of performing its obligations under this Contract;
41.1.2 upon request by the Council, provide a written summary of any of the costs referred to in clause 41.1.1, including details of any funds held by the Provider specifically to cover such costs, in such form and detail as the Council may reasonably require to enable the Council to monitor the performance by the Provider of its obligations under this Contract; and
41.1.3 provide such access as the Council may reasonably require for its representatives to visit any place where the records are held and examine the records maintained under this clause 41.1.
41.2 The Provider shall keep books of account in accordance with best accountancy practices with respect to this Contract, showing in detail:
41.2.1 administrative overheads;
41.2.2 where applicable, any payments made to Sub-Contractors;
41.2.3 capital and revenue expenditure;
41.2.4 such other items as the Council may reasonably require from time to time to conduct costs audits for verification of cost expenditure or estimated expenditure, for the purpose of this Contract;
Records and Open Book Accounting. Maintenance and provision of records
36.1 WEPCo shall, and shall procure that each WEPCo Party and Project Service Provider shall, maintain a true and complete set of records of personnel and all activities relating to the performance of this Agreement or any Project Agreement and all transactions related thereto and a complete up to date and orderly documentary record of all transactions entered into by WEPCo, such WEPCo Party or Project Service Provider, as the case may be for the purposes of Supply Chain Agreements including copies of all Supply Chain Agreements and all such other information reasonably required by any of the Participants and/or specified in any Agreement.
36.2 WEPCo shall ensure that:
36.2.1 all documents kept pursuant to Clause 36.1 shall be kept in good order and shall be available at all reasonable times for inspection by the Participants, the Participants' Representatives and any third party identified by the Participants, including any Governmental audit organisation, and WEPCo shall make available (or, as the case may be, procure the availability of) such items of clarification or substantiation as may be required by any of the Participants in relation thereto including such oral or written explanations as may be considered necessary by any of the Participants (acting reasonably); and
36.2.2 WEPCo and any WEPCo Party and Project Service Provider shall provide any Participant with a copy of any or all of the documents referred to in Clause 36.1 free of charge within five (5) Business Days of the Participant's request for the same.
Records and Open Book Accounting. The Contractor shall (and shall procure that each Sub-Contractor shall) at all times: maintain a full record of particulars of the costs of providing the Services (which shall include cost detail broken down into the actual cost of providing each element of the Services), including those relating to the maintenance and operation of the Contract; upon request by the Authority, provide a written summary of any of the costs referred to in clause 68.1.1 (Records and Open Book Accounting), including details of any funds held by the Contractor specifically to cover such costs, in such form and detail as the Authority may reasonably require to enable the Authority to monitor the performance by the Contractor of its obligations under this Contract; provide such facilities as the Authority may reasonably require for its representatives to visit any place where the records are held and examine the records maintained under this clause 68 (Contractor’s Records and Provision of Information); and not store any records outside of the United Kingdom without the prior written consent of the Authority.
Records and Open Book Accounting. The Provider shall: at all times maintain a full record of particulars of the costs of performing its obligations under this Contract; upon request by the Council, provide a written summary of any of the costs referred to in clause 41.1.1, including details of any funds held by the Provider specifically to cover such costs, in such form and detail as the Council may reasonably require to enable the Council to monitor the performance by the Provider of its obligations under this Contract; and provide such access as the Council may reasonably require for its representatives to visit any place where the records are held and examine the records maintained under this clause 41.1. The Provider shall keep books of account in accordance with best accountancy practices with respect to this Contract, showing in detail: administrative overheads; where applicable, any payments made to Sub-Contractors; capital and revenue expenditure; such other items as the Council may reasonably require from time to time to conduct costs audits for verification of cost expenditure or estimated expenditure, for the purpose of this Contract;
Records and Open Book Accounting. 18.1 The Provider shall (and shall procure that each Sub-Contractor shall):-
(a) at all times maintain a full record of particulars of the costs of performing the Services;
(b) upon request by the Council, provide a written summary of any of the costs referred to in clause 18.1(a), in such form and detail as the Council may reasonably require to enable the Council to monitor the performance by the Provider of its obligations under the Contract;
(c) provide such facilities as the Council may reasonably require for its representatives to visit any place where the records are held and examine the records maintained under this clause 181(a); and
(d) provide to the Council copies of its annual report and accounts within twenty (20) Working Days of publication.
18.2 Compliance with clause 18.1 shall require the Provider to keep (and where appropriate to procure that each Sub-Contractor shall keep) books of account in accordance with best accountancy practices with respect to the Contract, showing in detail:-
(a) administrative overheads;
(b) payments made to the Sub-Contractors and from the Sub-Contractors to their sub-contractors;
(c) capital and revenue expenditure; and
(d) such other items as the Council may reasonably require from time to time to conduct costs audits for verification of cost expenditure or estimated expenditure, for the purpose of the Contract, and the Provider shall have (and procure that its Sub-Contractors shall have) the books of account evidencing the items listed in sub-clauses 18.2(a) to 18.2(d) inclusive, available for inspection by the Council (and its advisers) upon reasonable notice pursuant to clause 19, and shall provide a copy of these to the Council as and when requested from time to time.
18.3 The Provider shall maintain that detailed records relating to the performance of the Services, in each case in accordance with Good Industry Practice and any applicable Law.
18.4 Without prejudice to clause 18.3, the Provider shall ensure that as a minimum the following are maintained:-
(a) a full record of all incidents relating to health, safety and security which occur during the Contract Period;
(b) full records of all maintenance procedures carried out during the Contract Period; and
(c) full records of all staff matters including turnover, pay and disciplinary matters and the Provider shall have the items referred to in clauses 18.4(a) to 18.4(c) available for inspection by the Council (and its advisers) upon reasonable notice, an...
