Release Policies and Procedures, University Employees and Agents. The University will not disclose personally identifiable information from a student’s education record without the student’s written consent, except when it is permitted by the Act and Regulations. As permitted by the Act and Regulations, information will be disclosed without the student’s consent to University officials with a legitimate educational interest. These officials or their agents, and their interests, include:
8.1 Any University employee who needs the information to fulfill job responsibilities.
8.2 University collection agents only for the purposes of collecting debts owed to the University.
8.3 Legal counsel advising or representing the University.
8.4 National Collegiate Athletic Association and the Mountain West Athletic Conference only for the purposes of conforming to eligibility rules for athletic competition.
8.5 Contractors, such as data processing, only for the purposes of performing work under contract for the University.
8.6 Honorary societies, and other chartered student organizations, only for determining membership eligibility/requirements, when the societies and/or organizations do not unlawfully discriminate on the basis of race, color, religion, national origin, physical or mental disability, age, sex, sexual preference, ancestry, or medical condition.
8.7 University researchers, including students doing research under supervision of a faculty member, if there are safeguards to protect the security of personally identifiable data and if it will not be possible to ascertain the identity of any student in any dissemination of the data or research results.
8.8 Officials of cooperating universities in which the student is enrolled.
