Scheduling Procedures for Personal Appointments Sample Clauses

Scheduling Procedures for Personal Appointments. Personal appointments of up to two hours (including travel time) within a single business day (Monday through Friday) need not be reported to or approved by a supervisor, so long as they are not in conflict with an existing meeting and will not impede the Employee’s ability to meet established work deadlines. If an Employee has personal appointments totaling more than three hours on any given business day, the employee should request PTO or Sick Time instead. Personal appointments and PTO may not be scheduled on the same day. Employees are encouraged to place personal appointments scheduled between the hours of 9 AM and 5 PM EST on their Google calendar so that they are visible to their supervisor. The nature of the personal appointment need not be disclosed, and their supervisor will make every reasonable effort to schedule around such appointments. If the Employee has not added a personal appointment to their Google calendar in a manner that is visible to their supervisor, the supervisor has no obligation to schedule either new meetings or new deadlines around it. The Employee may still keep that personal appointment, but may be subject to discipline if it affects work performance. It is the Employee’s responsibility to alert their supervisor in advance if a personal appointment is in conflict with an existing meeting or will impede the Employee’s ability to meet a work deadline. In such cases, the supervisor may take into account the nature of the appointment, if disclosed, in deciding whether to make an accommodation. Medical appointments will always be accommodated but may require a doctor’s note. Personal appointments are not hours worked and not part of any overtime calculation.
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