STATE REVIEW AND AUDIT OF RECORDS Sample Clauses

STATE REVIEW AND AUDIT OF RECORDS. In accordance with Government Code Section 8546.7, the State has the right to examine, review, audit and/or copy all work records for public works contracts in excess of Ten Thousand Dollars ($10,000.00) during the three (3)-year period following final payment to Contractor. Moreover, District, Division of State Architect, State Allocation Board and Office of Public School Construction may all have the right to examine, review, audit and/or copy work records during the four (4)-year period following final payment to Contractor. Therefore, Contractor shall preserve and retain all work records for a period of four (4) years commencing upon final payment to Contractor or, if an examination, review or audit is commenced but not completed within such four (4)-year period, until such examination, review or audit has been completed. Upon request, Contractor shall promptly make the work records available for the purposes described herein at all reasonable times during the period Contractor is required to preserve and maintain the work records. To the maximum extent permitted by applicable law, Contractor shall be liable for any damages suffered by District due to Contractor’s failure to comply with these provisions. For the purposes of this Section, “work records” means all significant documentation related to the work, including, but not limited to, copies of this Contract, the Contract Documents, any change orders, field directives, conditional waiver, unconditional waiver, etc.
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STATE REVIEW AND AUDIT OF RECORDS. In accordance with Government Code Section 8546.7, the State has the right to examine, review, audit and/or copy any books, records, and files related to a contract involving an expenditure of funds in excess of ten thousand dollars ($10,000.00) for a period of three (3) years after final payment under the Contract. Therefore, Contractor shall preserve and retain all Contract records, including, but not limited, to the Contract Documents, books, invoices, etc., for a period of three (3) years after the final payment under the Contract, or if an examination, review or audit has commenced but not completed within such three (3)-year period, then Contractor shall retain the records until such examination, review or audit has been completed. Contractor shall cooperate in and comply with any such examination, review or audit by promptly making records available at all reasonable times for the purposes set forth herein, and taking all such other actions reasonably in furtherance of the purposes set forth herein. To the maximum extent permitted by applicable law, the Contractor shall be liable for any damages suffered by CVUSD due to Contractor’s failure to comply with this Paragraph.
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STATE REVIEW AND AUDIT OF RECORDS. Tenant shall maintain any and all documents and records relating to this Lease for a minimum of three (3) years after expiration or earlier termination of this Lease, or longer if required by applicable law. Any and all such documents and records shall be made available for inspection, audit and copying at any time during regular business hours, upon request by Landlord or its designated representative. Copies of such documents and records shall be provided directly to Landlord for inspection, auditing and copying. Tenant shall cooperate in and comply with any State of California examination, review or audit by promptly making records available at all reasonable times for the purposes set forth herein and taking all such other actions reasonably required in furtherance of the purposes set forth herein. To the maximum extent permitted by applicable law, Tenant shall be liable for any damages suffered by Landlord due to Tenant’s failure to comply with this subsection.
Sample 1
STATE REVIEW AND AUDIT OF RECORDS. Club shall maintain any and all documents and records relating to this Agreement for a minimum of three (3) years after termination or expiration of this Agreement, or longer if required by applicable law. Any and all such documents and records shall be made available for inspection, audit and copying at any time during regular business hours, upon request by District or its designated representative. Copies of such documents and records shall be provided directly to District for inspection, auditing and copying. Club shall cooperate in and comply with any State of California examination, review or audit by promptly making records available at all reasonable times for the purposes set forth herein and taking all such other actions reasonably required in furtherance of the purposes set forth herein. To the maximum extent permitted by applicable law, Club shall be liable for any damages suffered by District due to Club’s failure to comply with this Section 15.7.
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Related to STATE REVIEW AND AUDIT OF RECORDS

  • Audit of Records Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

  • INSPECTION AND AUDIT The CONTRACTOR shall maintain, and the LEA shall have the right to examine and audit all of the books, records, documents, accounting procedures and practices and other evidence that reflect all costs claimed to have been incurred or fees claimed to have been earned under this Agreement. CONTRACTOR shall provide access to LEA to all records including, but not limited to: student records as defined by California Education Code section 49061(b); registers and roll books of teachers; daily service logs and notes or other documents used to record the provision of related services; Medi-Cal/daily service logs and notes used to record provision of services provided by instructional assistants, behavior intervention aides, bus aides, and supervisors; absence verification records (parent/doctor notes, telephone logs, and related documents); bus rosters; staff lists specifying credentials held, business licenses held, documents evidencing other qualifications, social security numbers, dates of hire, and dates of termination; staff time sheets; non-paid staff and volunteer sign-in sheets; transportation and other related service subcontracts; school calendars; bell/class schedules when applicable; liability and worker’s compensation insurance policies; state NPS/A certifications; by-laws; lists of current board of directors/trustees, if incorporated; other documents evidencing financial expenditures; federal/state payroll quarterly reports Form 941/DE3DP; and bank statements and canceled checks or facsimile thereof. Such access shall include unannounced inspections by XXX. CONTRACTOR shall make available to LEA all budgetary information including operating budgets submitted by CONTRACTOR to LEA for the relevant contract period being audited. CONTRACTOR shall make all records available at the office of LEA or CONTRACTOR’s offices (to be specified by XXX) at all reasonable times and without charge. All records shall be provided to LEA within five (5) working days of a written request from XXX. CONTRACTOR shall, at no cost to LEA, provide assistance for such examination or audit. XXX’s rights under this section shall also include access to CONTRACTOR’s offices for purposes of interviewing CONTRACTOR’s employees. If any document or evidence is stored in an electronic form, a hard copy shall be made available to the LEA, unless the LEA agrees to the use of the electronic format. CONTRACTOR shall obtain from its subcontractors and suppliers written agreements to the requirements of this section and shall provide a copy of such agreements to LEA upon request by XXX. If an inspection, review, or audit by XXX, a state agency, a federal agency, and/or an independent agency/firm determines that CONTRACTOR owes LEA monies as a result of CONTRACTOR’s over billing or failure to perform, in whole or in part, any of its obligations under this Master Contract, LEA shall provide to CONTRACTOR written notice demanding payment from CONTRACTOR and specifying the basis or bases for such demand. Unless CONTRACTOR and XXX otherwise agree in writing, CONTRACTOR shall pay to LEA the full amount owed as result of CONTRACTOR’s over billing and/or failure to perform, in whole or in part, any of its obligations under this Master Contract, as determined by an inspection, review, or audit by XXX, a state agency, a federal agency, and/or an independent agency/firm. CONTRACTOR shall make such payment to LEA within thirty (30) days of receipt of XXX’s written notice demanding payment.

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