Supplemental Invoices. The Contractor may submit up to a maximum of eight (8) supplemental invoices covering a period no less than three (3) months to the CDSS Program Analyst (PA) if it has been determined that there are expenses incurred during the term of the contract that have not been previously billed. The Contractor must submit a written justification to accompany the supplemental invoice(s) and shall submit the documents to the PA for approval. Supplemental invoices for the first, second, and third quarter are due no later than 90 days after the end of each quarter. A supplemental invoice for the fourth quarter is due no later than before a final invoice is submitted for the fiscal year as referenced in Section I in this exhibit entitled, “Final Billing”. If Contractor is seeking an exception to these requirements, submit a written request to the PA and provide justification for an exception. Exceptions may only be granted after CDSS management has reviewed the request and has made a determination.
Supplemental Invoices. If any other monies are due from one Party to the other hereunder and if provision for the invoicing of that amount due is not made elsewhere in this Clause 11, then the Party to whom such monies are due shall furnish a statement therefor to the other Party, along with pertinent information showing the basis for the calculation thereof (a “Supplemental Invoice”). Each Supplemental Invoice delivered in accordance with this Clause 11.2, shall become due and payable on the first Banking Day falling not less than ***** days after its receipt by the relevant Party (“Supplemental Invoice Due Date”).
Supplemental Invoices. No supplemental invoice shall be accepted by COMMISSION without prior notification to COMMISSION of the need and justification for such an invoice and authorization by COMMISSION to submit such invoice. Payments for authorized supplemental invoices shall be made as part of the next regular claim cycle.
Supplemental Invoices. For the purpose of this Agreement, supplemental invoices shall be defined as invoices submitted for additional services rendered during a month for which a prior invoice has already been submitted to County. Supplemental invoices should include the standard invoice format with description of services rendered and a detailed explanation why the invoice was not submitted in the approved timeframe.
1.1. For those situations where a service is disallowed by HHSA on an invoice, or inadvertently not submitted on an invoice, and a corrected invoice is later submitted ("Supplemental Invoice"), Supplemental Invoices for services provided during the period July 1st through June 30th for each fiscal year of this Agreement and received by HHSA after July 31 of the subsequent fiscal year, shall be neither accepted nor paid by the County. Requests for exceptions to pay an invoice received after July 31 of the subsequent year, must be submitted in writing and must be approved by HHSA's Chief Fiscal Officer Contractor shall keep and maintain all necessary records sufficient to properly and accurately reflect all costs claimed to have been expended for services provided herein in order for County to properly audit all expenditures. County shall have access, at all reasonable times, to the records for the purpose of inspection, audit, and copying.
Supplemental Invoices. The SUB-AWARDEE may submit up to a maximum of four (4) supplemental invoices during this contract, with each invoice covering a period no less than three (3) months to the FCCC at xxxxxxxxxxxx@xxxxxxxxxxxxx.xxx if it has been determined that there are expenses incurred during the term of the contract that have not been previously billed. The SUB-AWARDEE must submit a written justification to accompany the supplemental invoice(s) and shall submit the documents to the FCCC for approval. Supplemental invoices are due no later than 60 days after the end of each quarter, the only exception being the fourth quarter. A fourth quarter supplemental invoice is due no later than November
Supplemental Invoices a. Grantee will submit a supplemental invoice in accordance with this section or as otherwise required by HHSC.
b. If Xxxxxxx has received reimbursement for a service month but becomes aware of additional incurred expenses that were incurred in such service month but were not included in Xxxxxxx’s original invoice, Grantee must submit a supplemental invoice to HHSC by the thirtieth (30th) calendar day of month that the additional expense is discovered by Grantee. For example, if Xxxxxxx submitted an invoice and received reimbursement for the service month of November, but Xxxxxxx discovers in January that additional expenses were incurred in November but were not recorded on the original invoice, then Grantee must submit a supplemental invoice to HHSC by the thirtieth (30th) calendar day of January to receive reimbursement.
c. The nomenclature for supplemental invoices shall include the original invoice number, month of service (abbreviated), and the abbreviation of the word supplemental (e.g., R123456 Nov. Sup.) in the subject line of the email.
Supplemental Invoices. If services are omitted from a Monthly Invoice, a Supplemental Invoice must be submitted for payment.
