Supplier’s Invoices. Materials charges shall be substantiated by valid copies of Supplier's invoices. Such invoices shall be submitted with the daily time and material work reports, or if not available, with subsequent daily time and material work reports. Should said Supplier's invoices not be submitted within 60 days after the date of delivery of the materials, TxDOT shall have the right to establish the cost of such materials at the lowest current wholesale prices at which such materials are available, in the quantities concerned, delivered to the location of Maintenance Services, less any discounts available, rather than at the invoiced amount.
Supplier’s Invoices. Supplier shall maintain complete and accurate accounting records to support and document all amounts payable by Customer under this Agreement, including, but not limited to, records relating to any and all operating expenses of Supplier that are relevant to the calculation of any such amounts. Each such record shall be retained for a period of at least five (5) years after the date of the last invoice to which it is relevant. Throughout such period, upon reasonable prior notice, Customer, any Regulatory Authority, and accounting organizations retained by any of the foregoing (collectively, the "Designated Persons"), shall have the right to audit and examine such records during normal business hours for the purpose of auditing the accuracy and correctness of Supplier's invoices to Customer and/or the provision of Services for the specified billing period (which shall be at least three (3) months). If the Parties learn, through any such audit or examination or otherwise, that any invoice of Supplier was not correct, then, as appropriate, Supplier shall promptly reimburse Customer for the amount of any overcharge or Customer shall pay Supplier for the amount of any undercharge. If such audit reveals that Supplier has overcharged fees to Customer by greater than five percent (5%), then Supplier shall pay the costs of such audit.
Supplier’s Invoices. The Supplier shall submit an invoice for Products supplied as set out in this Contract, in accordance with the terms set out in the Supplier Agreement Cover Page and/or the applicable Purchase Order (whichever applicable). The Supplier’s invoice must include:
a. the Purchase Order reference number;
b. the amount due for any Products (including description, quantity, and unit cost);
c. Transaction Taxes payable or collected by the Supplier under Applicable Law or pursuant to this Contract;
d. any information required to comply with GST in accordance with Section 8; e. the Supplier’s Australian business number (A.B.N.), and
f. detailed supporting documentation to support the Supplier’s charges, and any other information reasonably requested by the Company. Additionally, the Supplier, by submitting an invoice, represents that its invoice and all documents submitted in support of its invoice (including third party documentation) are true and correct. No charges shall be made for wrapping, cartons, crating, boxing, packing and carriage, unless any such charges are agreed to in writing by the Company.
Supplier’s Invoices
