SYSTEMS OF RECORDS AND ESTIMATED NUMBER OF RECORDS INVOLVED Systems of Record. HUD This Agreement authorizes FEMA and HUD to match HUD records that are retrieved from TRACS (HSNG/MF.HTS.02) 81 Fed. Reg. 56,684 (August 22, 2016); the PIH IMS/PIC, (HUD/PIH.01) 84 Fed. Reg. 11,117 (March 25, 2019); and EIV (HUD/PIH-5) 71 Fed. Reg. 45,066 (August 8, 2006), which was updated by 74 Fed. Reg. 45,235 (September 1, 2009). The results of the information comparison are maintained within the IMS/PIC system (HUD/PIH.01). Routine Use 10 of the IMS/PIC SORN allows HUD to share information with FEMA under an approved CMA, and Routine Use 11 of the same SORN allows HUD to share information with state and local agencies to verify accuracy, completeness, and eligibility and to identify and recover improper payments. Routine Use 8 of the EIV SORN allows HUD to share information with FEMA to determine eligibility of assistance. Routine Use 1 of the TRACS SORN allows HUD to use Routine Use 6 of HUD’s Routine Use Inventory notice, 80 Fed. Reg. 81,837 (December 31, 2015) to disclose records to federal agencies, non-federal entities, their employees, and agents (including contractors, their agents or employees, and employees or contractors of the agents or designated agents), or contractors, their employees, and agents with whom HUD has a contract or service agreement for the purpose of preventing fraud, waste, and abuse within major federal programs. HUD’s Routine Use Inventory notice also contains Routine Use 5, which allows for disclosure to federal, state, and local agencies, their employees, and agents for the purpose of conducting computer matching programs.
SYSTEMS OF RECORDS AND ESTIMATED NUMBER OF RECORDS INVOLVED Systems of Record. The FEMA records that will be shared with the Grantee reside in the Individual Assistance (IA) System (formerly known as the National Emergency Management Information System-Individual Assistance [NEMIS-IA]). FEMA will share information included in records covered by FEMA-008 Disaster Recovery Assistance Files System of Records, 87 Fed. Reg. 7852 (February 10, 2022) with HUD for subsequent use by the Grantee pursuant to a computer matching agreement between HUD and FEMA. Routine Use I.1 authorizes FEMA to share information with other federal agencies for the purpose of preventing duplicate benefits and meeting unmet needs. Routine Use S authorizes FEMA to share information with other federal agencies for the purpose of conducting computer matching activities. All safeguards and protections provided by the Privacy Act, CMPPA, Judicial Redress Act (JRA) of 2015, and this Agreement regarding the use, disclosure, and security of DHS- FEMA records apply to DHS-FEMA records regarding U.S. citizens, lawful permanent residents (LPRs), and certain designated foreign nationals. U.S. citizens and LPRs covered by the Privacy Act of 1974 and those covered persons covered by the JRA are provided with privacy protections and legal redress (e.g., access and amendment) required by law. With respect to persons who are not covered by the Privacy Act or JRA, DHS, by policy, will still analyze official sharing requests under the Fair Information Practice Principles. However, for those individuals, no privacy rights or benefits, substantive or procedural, are intended, or should be construed, to be created by this Computer Matching Agreement, and they are not enforceable under the law against the United States, its agencies, officers, or employees.
SYSTEMS OF RECORDS AND ESTIMATED NUMBER OF RECORDS INVOLVED Systems of Record. HUD This Agreement authorizes FEMA and HUD to match HUD records that are retrieved from TRACS (HSNG/MF.HTS.02) 88 Fed. Reg. 62813 (September 13, 2023); the PIH IMS/PIC, (HUD/PIH.01) 88 Fed. Reg. 66037 (September 26, 2023); and EIV (HUD/PIH- 5) 87 Fed. Reg. 50635 (August 17, 2022). The results of the information comparison are maintained within the IMS/PIC system (HUD/PIH.01). Routine Use 10 of the IMS/PIC SORN allows HUD to share information with FEMA under an approved CMA, and Routine Use 11 of the same SORN allows HUD to share information with state and local agencies to verify accuracy, completeness, and eligibility and to identify and recover improper payments. Routine Use D of the EIV SORN allows HUD to share information with FEMA to determine eligibility of assistance. Routine Use 13 of the TRACS SORN allows HUD to disclose records to federal agencies, non-federal entities, their employees, and agents (including contractors, their agents or employees, and employees or contractors of the agents or designated agents), or contractors, their employees, and agents with whom HUD has a contract or service agreement for the purpose of preventing fraud, waste, and abuse within major federal programs.
