TRAVEL METRICS Sample Clauses

TRAVEL METRICS. Air Transactions – Acceptance of Lowest Airfare and Advance Purchase Payment – Use of Organization Corporate Card or Invoice Reporting (as mutually agreed) - Due monthly by the 20th of the month following the previous month Financial report of all TMS fees as it supports the organization TMS agreement, with full visibility to commissions, etc. Definition of the organization benchmark: the lowest available fare at time of booking according to policy Reason code tracking for all online and offline reservations Duty Travel Policy: Airfare: Advance Purchase - Employees should purchase airfare at least 21 days in advance. Accepting the Lowest Fare - Official travel by air will be by the most direct and economical, including restrictive and non-refundable, available airfares. The traveler will be provided with the lowest fare in the applicable class of service (refer to the standard of accommodation section of this policy). Travelers are expected to travel at any time during the travel day unless dictated otherwise by business requirements. Travelers will be provided with the lowest fare available in their authorized class of service, on or within a 24 hour window prior to or following the working day. If any business requirement constrains the purchase options for tickets it must be approved. For example, due to a meeting schedule the traveler needs to depart or arrive during a certain timeframe. In these instances the time constraint must be documented on the E-Requisition or paper PT.8 Authorization and approved by an authorizing official. If security restrictions exist they will be communicated to the traveler by UNDSS during the travel security clearance process. When the arrival or departure is outside of 9am to 9pm, and the office deems they are unable to arrange appropriate transportation, or are unable to address the staff member’s personal security concerns, an exception may be approved. In these instances the arrival or departure time exception must be documented on the TR and approved by an authorizing official.
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Related to TRAVEL METRICS

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