User Account Policy Sample Clauses

User Account Policy.  Each employee who needs access to a City of Pueblo computer must be issued a username and password specific to their use.  Generic Accounts can only be used with two factor identifications, token or biometric, and are only authorized on a very limited basis.  Account information must never be shared with other City users or non-City personnel.  Account information may be written down, but after doing so the user must treat this information in the same manner as they would treat confidential financial information. Never attach account information to your monitor, the bottom of your keyboard, or any other place that someone would be able to access the information without you being aware that they had done so.  Usernames have a standardized form of LastnameFirstInitial (x.x. Xxx Xxxxx’s username would be XxxxxX). Exceptions are made only in cases where the user’s standard username is already in the system or when doing so is necessary for the user to work on a City system.  Weak passwords can put the entire network at risk. IT personnel audit password complexity periodically to insure the security of the City’s network. If your password is determined to be too weak, you will be asked to change your password.

User Account Policy. ‌  Any employee using technological resources will be assigned unique identification credentials (username and password) that allow access to various City systems and programs in order to perform their assigned duties. These credentials should always be safeguarded.  No employee should ever allow another employee or anyone else to use their assigned credentials to access City resources or to access, view, copy, or save information they may not be entitled to under their own credentials.  Confidential information is to never be printed, scanned or saved onto any personal storage device, personal cloud account, or personal email account. Confidential City data should only be stored on the City’s network or on City owned devices. The integrity of the City’s network, systems, programs and data contained therein is extremely important.  All employees have the responsibility to take reasonable steps to protect City information, some of which is highly sensitive and confidential. Failure to take reasonable steps to secure confidential data will be a violation of this policy.  Unauthorized access to any City system or program, and/or use or dissemination of data obtained through unauthorized access, are strictly prohibited. Access gained to City systems, programs, and information using credentials assigned to another City employee without the express permission of management is also strictly prohibited. Any violations of these provision may result in disciplinary action up to and including termination.  Generic Accounts can only be used with two factor identifications, token or biometric, and are only authorized on a very limited basis.  Account information must never be shared with other City users or non-City personnel.  Account information may be written down, but after doing so the user must treat this information in the same manner as they would treat confidential financial information. Never attach account information to your monitor, the bottom of your keyboard, or any other place that someone would be able to access the information without you being aware that they had done so.  Usernames have a standardized form of LastnameFirstInitial (e.g. Xxx Xxxxx’x username would be SmithJ). Exceptions are made only in cases where the user’s standard username is already in the system or when doing so is necessary for the user to work on a City system.  Weak passwords can put the entire network at risk. I.T. personnel audit password complexity periodically t...