Vendor Administrator Responsibility Clause Samples

Vendor Administrator Responsibility. The Vendor Administrator unifies responsibility for individual user discipline and serves as the primary CBI point of contact for handling all matters concerning the use and misuse of CJIS systems. The Vendor Administrator is the primary point of contact during CBI audits. Individual duties of the Vendor Administrator may be delegated to a designee where the designee has specialized authority or knowledge. The Vendor Administrator will receive all communication from the CBI regarding the authorization status of vendor personnel, for example, whether the applicant has a criminal history. Because confirmation of a criminal history’s existence is considered criminal justice information, the Vendor Administrator must also submit fingerprints for a background check and complete routine Security Awareness training. Fingerprints must be submitted, processed, and approved before the Vendor Administrator can receive any details regarding the authorization status of vendor personnel. If the vendor chooses to deliver required Security Awareness training through CJIS Online (▇▇▇.▇▇▇▇▇▇▇▇▇▇.▇▇▇), it is the responsibility of the Vendor Administrator to create user profiles for each participating vendor employee, and monitor these employees’ certification status within CJIS Online. A comprehensive guide to employee management within CJIS Online will be provided to the Vendor Administrator during onboarding to the Vendor Management Program. If the vendor chooses not to use CJIS Online for delivery and tracking of Security Awareness training, an alternative program may be used with curriculum and reporting that meets CJIS standards and has been approved by the CBI. Pursuant to section 5.12.2 of the CJIS Security Policy, the Vendor Administrator shall notify the CBI immediately at ▇▇▇▇.▇▇▇.▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ if a participating employee has left the company or has been reassigned to a position where CJI will not be accessed. When a new Vendor Administrator is designated, the vendor will notify the CBI Crime Information Management Unit in writing of that appointment within ten days of the appointment. The notification must include a revised CJIS Vendor Agreement and Account Application Form to reflect the new Vendor Administrator’s information.