Common use of When Vacation Is Taken Clause in Contracts

When Vacation Is Taken. The District and the CSEA agree that timely utilization 2 of all earned vacation benefits both the employee and the school district. Earned 3 vacation is to be taken at a time when the efficiency of the District will be least 4 affected. Vacation shall be taken only at times approved by the department head or 5 his/her designee; however, District managers and supervisors will consider the 6 wishes of the employee when scheduling vacation. Vacation requests shall be 7 submitted in writing at least seven (7) working days prior to the commencement of 8 the vacation period. The department head or designee shall respond within three (3) 9 full working days of receipt with the approval or denial of the vacation request. If 10 the written request is made for 8 hours or less, the approval will be at the discretion 11 of the immediate supervisor/manager. If there is a conflict in vacation dates requested 12 by employees, the conflict will be resolved on the basis of the greatest seniority in 13 the District; except that a more senior employee may not "bump" a less senior 14 employee once the annual vacation schedule has been established. 15 16 a. Vacation earned by 217-day work year employees shall be due them in the 17 same manner as all other employees. They shall take vacation due them 18 during winter and/or spring student vacation periods or, with the approval of 19 the department head or his/her authorized representative, they shall be paid 20 for vacation due them as of June 30; or they may take vacation at other times 21 when it will least affect the efficiency of the District as mutually agreed upon 22 by the employee and the immediate supervisor. During winter and/or spring 23 student vacation periods, 217-Day employees are entitled to utilize the leave 24 provisions detailed in this Article. 25 26 b. All employees whose regular assignments begin and terminate with the 27 opening and closing of the traditional school session shall be paid during 28 winter, spring, summer, or intersession recess periods for vacation due them; 29 or with the approval of the department head, requested vacation may be taken 30 on student-free days or at other times. 31 32 c. Effective the first day of any fiscal year (July 1) employees may have 33 accumulated vacation credit not to exceed the amount of vacation credit 34 earned in one and one-half (1½) years of paid service. Upon notification, 35 employees shall be given the opportunity to schedule and take vacation days 36 in excess of this amount prior to July 1 subject to the needs of the District. 37 Any excess vacation days not scheduled and taken by the employee shall be 38 taken at the direction of the site administrator. 39 40 d. If an employee has accumulated the maximum allowable vacation credit and 41 a serious personal or work-related situation prevents using earned vacation, 42 or the vacation is denied by the immediate supervisor, or vacation is canceled 43 by the supervisor, the employee shall be permitted to request: 44 1 (1) To receive in-lieu payment for any vacation balance in excess of the 2 vacation credit earned in one and one-half (1 ½ ) years of paid service;

When Vacation Is Taken. The District and the CSEA agree that timely utilization 2 3 of all earned vacation benefits both the employee and the school district. Earned 3 4 vacation is to be taken at a time when the efficiency of the District will be least 4 5 affected. Vacation shall be taken only at times approved by the department head or 5 6 his/her designee; however, District managers and supervisors will consider the 6 7 wishes of the employee when scheduling vacation. Vacation requests shall be 7 8 submitted in writing at least seven (7) working days prior to the commencement of 8 9 the vacation period. The department head or designee shall respond within three (3) 9 10 full working days of receipt with the approval or denial of the vacation request. If 10 the 11 written request is made for 8 hours or less, the approval will be at the discretion 11 of 12 the immediate supervisor/manager. If there is a conflict in vacation dates requested 12 13 by employees, the conflict will be resolved on the basis of the greatest seniority in 13 14 the District; except that a more senior employee may not "bump" a less senior 14 15 employee once the annual vacation schedule has been established. 1516 16 17 a. Vacation earned by 217207-day, 209-day, and 220-day work year employees 18 shall be due them in the 17 same manner as all other employees. They shall take 19 vacation due them 18 during Thanksgiving, winter and/or spring student 20 vacation periods or, with the approval of 19 the department head or 21 his/her authorized representative, they shall be paid 20 for vacation due them 22 as of June 30; or they may take vacation at other times 21 when it will least affect 23 the efficiency of the District as mutually agreed upon 22 by the employee and 24 the immediate supervisor. During winter and/or spring 23 student vacation 25 periods, 217207-Day day, 209-day, and 220-day employees are entitled to utilize the 26 leave 24 provisions detailed in this Article. 2527 26 28 b. All employees whose regular assignments begin and terminate with the 27 29 opening and closing of the traditional school session shall be paid during 28 30 Thanksgiving, winter, spring, summer, or intersession recess periods for 31 vacation due them; 29 or with the approval of the department head, requested 32 vacation may be taken 30 on student-free days or at other times. 3133 32 34 c. Effective the first day of any fiscal year (July 1) employees may have 33 35 accumulated vacation credit not to exceed the amount of vacation credit 34 36 earned in one and one-half (1½l½) years of paid service. Upon notification, 35 37 employees shall be given the opportunity to schedule and take vacation days 36 38 in excess of this the amount prior to July 1 subject to the needs of the District. 37 39 Any excess vacation days not scheduled and taken by the employee shall be 38 40 taken at the direction of the site administrator. 3941 40 42 d. If an employee has accumulated the maximum allowable vacation credit and 41 43 a serious personal or work-related situation prevents using earned vacation, 42 44 or the vacation is denied by the immediate supervisor, or vacation is canceled 43 45 by the supervisor, the employee shall be permitted to request: 4446 1 (1) To receive in-lieu payment for any vacation balance in excess of the 2 vacation credit earned in one and one-half (1 ½ 1½) years of paid service;

When Vacation Is Taken. The District and the CSEA agree that timely utilization 2 48 of all earned vacation benefits both the employee and the school district. Earned 3 49 vacation is to be taken at a time when the efficiency of the District will be least 4 1 affected. Vacation shall be taken only at times approved by the department head or 5 2 his/her designee; however, District managers and supervisors will consider the 6 3 wishes of the employee when scheduling vacation. Vacation requests shall be 7 4 submitted in writing at least seven (7) working days prior to the commencement of 8 5 the vacation period. The department head or designee shall respond within three (3) 9 6 full working days of receipt with the approval or denial of the vacation request. If 10 7 the written request is made for 8 hours or less, the approval will be at the discretion 11 8 of the immediate supervisor/manager. If there is a conflict in vacation dates requested 12 9 by employees, the conflict will be resolved on the basis of the greatest seniority in 13 10 the District; except that a more senior employee may not "bump" a less senior 14 11 employee once the annual vacation schedule has been established. 1512 16 13 a. Vacation earned by 217-day work year employees shall be due them in the 17 14 same manner as all other employees. They shall take vacation due them 18 15 during winter and/or spring student vacation periods or, with the approval of 19 16 the department head or his/her authorized representative, they shall be paid 20 17 for vacation due them as of June 30; or they may take vacation at other times 21 18 when it will least affect the efficiency of the District as mutually agreed upon 22 19 by the employee and the immediate supervisor. During winter and/or spring 23 20 student vacation periods, 217-Day employees are entitled to utilize the leave 24 21 provisions detailed in this Article. 2522 26 23 b. All employees whose regular assignments begin and terminate with the 27 24 opening and closing of the traditional school session shall be paid during 28 25 winter, spring, summer, or intersession recess periods for vacation due them; 29 26 or with the approval of the department head, requested vacation may be taken 30 27 on student-free days or at other times. 3128 32 29 c. Effective the first day of any fiscal year (July 1) employees may have 33 30 accumulated vacation credit not to exceed the amount of vacation credit 34 31 earned in one and one-half (1½) years of paid service. Upon notification, 35 32 employees shall be given the opportunity to schedule and take vacation days 36 33 in excess of this amount prior to July 1 subject to the needs of the District. 37 34 Any excess vacation days not scheduled and taken by the employee shall be 38 35 taken at the direction of the site administrator. 3936 40 37 d. If an employee has accumulated the maximum allowable vacation credit and 41 38 a serious personal or work-related situation prevents using earned vacation, 42 39 or the vacation is denied by the immediate supervisor, or vacation is canceled 43 40 by the supervisor, the employee shall be permitted to request: 4441 1 (1) To receive in-lieu payment for any vacation balance in excess of the 2 43 vacation credit earned in one and one-half (1 ½ ) years of paid service;; 44 or (2) To accumulate excess vacation. 47 1 Such request will include the nature and duration of the situation and will be 2 made in writing to the Chief Business and Financial Officer by May 15. 3 4 If request for in-lieu payment is not received by May 15 or if in-lieu payment 5 is not approved, upon written application, accumulation of excess vacation 6 credit will be authorized by the Chief Business and Financial Officer. 7 8 If the approved vacation of a bargaining unit member is canceled by a 9 supervisor and the employee can provide documentation of a non- 10 refundable expenditure associated with the vacation (i.e., airline tickets, 11 hotel reservations), the employee shall be fully reimbursed for said loss. 12 13 CAUTION: PERS retirement credit is not earned on the above-described 14 vacation payoff. 16 e. A vacation once having commenced shall be terminated only by the 17 employee’s returning to work, being laid off, being terminated from 18 employment, having verified hospitalization or reportable disease, or 19 having a death of a member of the immediate family as defined in Article 20 VIII, Section R. 22 f. If an employee’s scheduled vacation period comes due and the employee’ 23 is on leave because of verified illness, injury, or bereavement, he/she may 24 contact the appropriate manager/supervisor to arrange a rescheduling of the 25 vacation. Such a request must be made before the original vacation is 26 scheduled to begin. The manager/supervisor will reschedule the vacation 27 after considering requested dates submitted by the employee and the 28 operational needs of the work site. 29

When Vacation Is Taken. The District and the CSEA agree that timely utilization 2 12 of all earned vacation benefits both the employee and the school district. Earned 3 13 vacation is to be taken at a time when the efficiency of the District will be least 4 14 affected. Vacation shall be taken only at times approved by the department head or 5 15 his/her designee; however, District managers and supervisors will consider the 6 16 wishes of the employee when scheduling vacation. Vacation requests shall be 7 17 submitted in writing at least seven (7) working days prior to the commencement of 8 18 the vacation period. The department head or designee shall respond within three (3) 9 19 full working days of receipt with the approval or denial of the vacation request. If 10 20 the written request is made for 8 hours or less, the approval will be at the discretion 11 21 of the immediate supervisor/manager. If there is a conflict in vacation dates requested 12 22 by employees, the conflict will be resolved on the basis of the greatest seniority in 13 23 the District; except that a more senior employee may not "bump" a less senior 14 24 employee once the annual vacation schedule has been established. 1525 16 26 a. Vacation earned by 217-day work year employees shall be due them in the 17 27 same manner as all other employees. They shall take vacation due them 18 28 during winter and/or spring student vacation periods or, with the approval of 19 29 the department head or his/her authorized representative, they shall be paid 20 30 for vacation due them as of June 30; or they may take vacation at other times 21 31 when it will least affect the efficiency of the District as mutually agreed upon 22 32 by the employee and the immediate supervisor. During winter and/or spring 23 33 student vacation periods, 217-Day employees are entitled to utilize the leave 24 34 provisions detailed in this Article. 2535 26 36 b. All employees whose regular assignments begin and terminate with the 27 37 opening and closing of the traditional school session shall be paid during 28 38 winter, spring, summer, or intersession recess periods for vacation due them; 29 39 or with the approval of the department head, requested vacation may be taken 30 40 on student-free days or at other times. 3141 32 42 c. Effective the first day of any fiscal year (July 1) employees may have 33 43 accumulated vacation credit not to exceed the amount of vacation credit 34 44 earned in one and one-half (1½) years of paid service. Upon notification, 35 45 employees shall be given the opportunity to schedule and take vacation days 36 46 in excess of this amount prior to July 1 subject to the needs of the District. 37 1 Any excess vacation days not scheduled and taken by the employee shall be 38 2 taken at the direction of the site administrator. 393 40 4 d. If an employee has accumulated the maximum allowable vacation credit and 41 5 a serious personal or work-related situation prevents using earned vacation, 42 6 or the vacation is denied by the immediate supervisor, or vacation is canceled 43 7 by the supervisor, the employee shall be permitted to request: 448 1 9 (1) To receive in-lieu payment for any vacation balance in excess of the 2 10 vacation credit earned in one and one-half (1 ½ ½) years of paid service;; 11 or