Before a closed meeting definition
Before a closed meeting. Special Education Director or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device. During a closed meeting: Board President or presiding officer Convenes the closed meeting stating: Seeing a quorum of the Governing Board gathered today, date, at o'clock, at location, for the purpose of holding a closed meeting in order to confidentially discuss , I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the Joint Agreement. Limits discussion to the topics that were included in the motion to go into a closed meeting. The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President's failure. Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time. After a closed meeting: Special Education Director, Recording Secretary, or Board Secretary For Verbatim Recordings: Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed. Adds the identification information contained on the audio recording's label to a cumulative list of closed meeting recordings. As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings. Upon request of a Board member: 1. Provides access to the verbatim recordings minutes at a reasonable time and place without disrupting Joint Agreement operations; 2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the Joint Agreement: a. A records secretary, b. An administrative official of the public body, or c. Any elected official of the public body; and 3. Logs the access to the recordings in 2:220-E7, Access to Closed Meeting Minutes and Verbatim Recordings.
Examples of Before a closed meeting in a sentence
Before a closed meeting: Superintendent or Board Secretary Immediately before a closed meeting, tests and activates the audio recording device.
Before a closed meeting: Immediately before a closed meeting, tests and activates the audio recording device.
Before a closed meeting: Superintendent or Board Secretary Immediatelybefore a closed meeting, tests and activates the audio recording device.
Before a closed meeting: Executive Director or Board of Directors Recording Secretary Immediately before a closed meeting, tests and activates the audio recording device.