Audits and Accounting. Grantee shall maintain standard financial accounts, documents, and records relating to the use, management, and operation of the Project. The accounts, documents, and records related to the Project shall be retained by Grantee for not less than five (5) years following the date of disbursement of funds under this Agreement. The Board, or its designated agent, shall have the right, upon reasonable notice to Grantee, to audit the books and records of Grantee which pertain to the Project and to the use and disposition of the Grant. While Grantee is not required to use GAAP (Generally Accepted Accounting Principles), Grantee shall use reasonable and appropriate accounting systems in maintaining the required records hereunder.
Audits and Accounting. The successful bidder shall allow representatives of the State of Maine to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract. At intervals during the contract term, and prior to the termination of the contract, the successful bidder may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub- divisions and authorized non-profit organizations. INVOICING: Separate invoices are required for each order number. Invoices shall include the stockpile location the order is taken from. Each load is to be listed separately with the date delivered on the invoice. Matching delivery slip numbers for each order should be included on the invoice. Invoices received with the delivery slip numbers will be processed prior to invoices without delivery slip numbers. MEASUREMENTS: The term ‘Ton’ shall mean the short ton consisting of 2,000 pounds avoirdupois. Each truck used to haul salt shall bear a plainly legible identification mark, and a tare weight shall be taken prior to each load.
Audits and Accounting. The District shall maintain standard financial accounts, documents, and records relating to the use, management and operation of the Improvements. The District shall retain the accounts, documents, and records related to the Improvements for not less than three years following the date of disbursement of the funds under this Agreement. The BOCC or its designated agent shall have the right, upon reasonable notice to the District, to audit the books and records of the District, which pertain to the Improvements and to the use and disposition of the Funds.
Audits and Accounting. The City shall maintain standard financial accounts, documents, and records relating to the use, management and operation of the EIC Improvements. The accounts, documents, and records related to the EIC Improvements shall be retained by the City for not less than three years following the date of disbursement of Grant funds under this Agreement. The BOCC or its designated agent shall have the right, upon reasonable notice to the City to audit the books and records of the City which pertain to the EIC Improvements and to the use and disposition of the funds.
Audits and Accounting. Grantee shall maintain standard financial accounts, documents, and records relating to the use, management, and operation of the Project. The Board shall have the right, upon reasonable notice to Grantee, to audit the books and records of Grantee which pertain to the Project and to the use and disposition of the Board funds. The Board shall retain the authority to audit for two years after Project completion.
