Award Amendments. Recipients must submit an award amendment through the electronic grant management system for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget. Amendments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. Recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. Under no circumstances can transfers of funds increase the total budgeted award. Retroactive (after-the-fact) approval of project adjustments or items not currently in the approved award will only be considered under extenuating circumstances. Recipients who incur costs prior to approval of requested adjustments do so at the risk of the items being ineligible for reimbursement under the award. All requests for changes, including requests for project period extensions, must be submitted in the electronic grant management system no later than thirty (30) days prior to award expiration date.
Award Amendments. Recipients must submit an award amendment through the electronic grant management system for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget. Amendments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change.
Award Amendments. A. Carryover - is a process through which unobligated funds remaining at the end of the budget period can be carried forward to the next budget period. The carryover of funds allows the Grantees to use the unused prior year funds in the current budget period. Grantees can carry over funds automatically if they have the expanded authority for their application. For all others, Grantees need to submit a carryover request to their respective Grants Management Specialist and Program Officials. If not automatic, It is important to inform OADRGS at least four (4) days before the agency’s dateline. • The carryover request must include a justification letter (explanation of unobligated balance), unobligated balance, detailed budget, and scientific justification.
B. No Cost Extensions (NCE) – Should it be necessary to extend the project period (without requesting additional funds) to complete the project, a request must be submitted to the funding agency at least 90 days before the grant’s end date. Different procedures are used depending on the type of award and sponsor. The PI/PD must send a request for additional time, via email to AOR explaining the reasons for the additional time needed to accomplish the project goals. • NSF Awards: NSF provides one automatic 1-year no-cost extension, if the PI/PD requests it through the online portal (xxxxxxxx.xxx), subject to AOR approval, at least 45 days before the project end date. • NIH Awards: NCE requests are submitted via the eRA Commons system. The eRA No-Cost Extension feature allows the grantee organization to electronically submit a notification of intent to extend the final budget period of a grant. This extension does not have additional funding and provides up to 12 months of additional time. The NCE may be requested only by the AOR, no earlier than 90 days before the end of the project period and no later than the project´s end date.
C. Change of PI / Reduction of Effort – Changes should follow award guidelines. Typically, if a PI/PD will be absent from a project for three or more consecutive months or will reduce effort by 25 percent or more, they must request the funding agency’s approval. If, for any reason, work on a project cannot be continued under the direction of the original PI/PD, the PI/PD shall request a change in leadership by sending an email to the Associate Xxxx for Research and the AOR with the following information: *Reason for change *Biographical sketch of the proposed new PI *Budget adjust...
