Billing invoice requirements Sample Clauses

Billing invoice requirements a. One incident per invoice; b. Incident name; c. Incident start date; d. Incident number (State and Federal); e. Contact point for questions; f. Standard billing documentation: Dispatch Resource Orders, Cost Share Agreements, Transaction Registers and backup documentation (Resource Order Numbers for all Supplies, Incident Dispatch Log). The FPA will prepare and submit to the DIVISION incident billing packages no later than six (6) months from the date the incident is declared out, with the exception of certain FEMA, Civil Cost Recovery and other incidents that warrant specific time tables. The DIVISION reserves the right to return billing packages not meeting the billing invoice requirements outlined above, for correction. Failure to meet these timelines shall not be construed as a release or waiver of claims for reimbursement against the other party. If the six (6)-month timeframe cannot be met, immediate written notification shall be made to the DIVISION Deputy Administrator. For Federal Emergency Management Agency (FEMA) xxxxxxxx, the DIVISION will be the lead agency for all bills to be submitted for the Fire Management Assistance Grant Program (FMAG). The DIVISION requires estimated bills from the FPA within 30 days of the fire being declared out. The FPA will track resources and costs associated with wildland fires. FPAFPA

Billing invoice requirements a. One incident per invoice; b. Incident name; c. Incident start date; d. Incident number (State and Federal); e. Contact point for questions; f. Standard billing documentation: Dispatch Resource Orders, Cost Share Agreements, Transaction Registers and backup documentation (Resource Order Numbers for all Supplies, Incident Dispatch Log). The FPA will also develop a Fire Rate Agreement (FRA). The FRA is within the Fire Business System (FBS) and shall be entered and maintained by the DIVISION. The DIVISION office can and will guide you through the process using FBS. The FRA will identify all equipment available for fire assignments, set hourly rates, and identify minimum and standard staffing levels for each piece of equipment. Minimum staffing levels are defined by National Wildfire Coordinating Group (NWCG) standards and National Fire Protection Association standards and the FPA’s policies and procedures on initial attack. All fire bills are consolidated in the Fire Business System (FBS) database for all agencies. Fires are tracked individually per agency and tracked by using fire reports, fire codes, fire names and function codes. For those unique incidents that occur on lands within Nevada some of them may have an out of state designator. (Border fires) These incidents will be addressed individually and may be included in the State consolidation process. The state is responsible for managing consolidated billing in the FBS that includes all agencies and cost share information. Actual costs are tracked by each agency for each incident and added to FBS as costs become available to the respective agencies. Agency costs are subject to audit. The consolidated billing database is verified but may be disputed based on the cost share allocation, severability of costs and actual costs submitted for each fire. FBS will generate a final balance for all parties in the State/Federal Reconciliation Report, thus requiring only one transfer of funds to reconcile the fire season. Any discrepancies or concerns pertaining to individual fires recorded in FBS will be identified, resolved and handled on a per case basis, beginning with a cost adjudication meeting. During the adjudication meeting, entities that are party to the billing process will meet to discuss the discrepancies or concerns. After resolution of costs, a xxxx will be issued to the owing party. Post reconciliation adjustments will be resolved, agreed to and pursued by all agencies involved, on a case-by-case ...