Conferences, Conventions or Seminars. The following regulations shall apply to all claims for reimbursement of expenses for attending meetings, conventions, conferences, or seminars on behalf of the EMPLOYER.
A. Attendance at a meeting, convention, conference or seminar outside the State of Michigan shall have the prior approval of the appropriate committee of the Board of Commissioners.
B. Travel by private automobile shall be reimbursed at the rate as provided in Section 2 above.
C. If transportation is by an EMPLOYER-owned vehicle, no mileage shall be allowed. Actual expenses of operation of said vehicle will be paid by the EMPLOYER upon tender of receipts for same.
D. If travel is by common carrier, tourist fares will be reimbursed if receipts have been retained and submitted with an Expense Voucher.
X. Xxxxxxxxxxxxx for meals will follow the policy and rate adopted by the Board of Commissioners.
F. When a member of an employee's family, i.e. wife, husband, son or daughter, shares the hotel or motel room, the single occupancy rate will be reimbursed if receipts have been retained and submitted with an Expense Voucher.
X. Xxxxx, telephone and telegraph expenses will be reimbursed when it is necessary as a part of the trip on behalf of the EMPLOYER.
H. Parking fees during the conference, convention, seminar or meeting will be reimbursed if receipts are retained and submitted with an Expense Voucher.
I. Expense Vouchers shall be submitted for the next regular Board of Commissioners meeting following the convention, conference, seminar or meeting attended by the employee.
X. The following items will not be reimbursed under any circumstances.
1) Travel insurance;
2) Laundry or dry cleaning; or
3) Hospitality or entertainment expense.
K. Taxi fare is reimbursable only if the trip was made by common carrier.
Conferences, Conventions or Seminars. The following regulations shall apply to all claims for reimbursement of expenses for attending meetings, conventions, conferences, or seminars on behalf of the County:
A. Attendance at a meeting, convention, conference or seminar outside the State of Michigan shall have the prior approval of the appropriate committee of the Board of Commissioners.
B. Travel by private automobile shall be reimbursed at no less than the Internal Revenue Service standard mileage rate of the first fifteen thousand (15,000) miles, for the simplified method of computing deductible costs in operating passenger automobiles for business purposes for employees.
C. If transportation is by a County-owned vehicle, no mileage shall be allowed. Actual expenses of operation of said vehicle will be paid by the County upon tender of the receipts.
D. If travel is by common carrier, tourist fares will be reimbursed if receipts have been retained and submitted with an Expense Voucher.
E. Reimbursement for meals will be allowed while to and from and at the place of any meeting, conference, seminar or convention at the County's current established rate.
F. When a member of the employee's family, i.e. wife, husband, son, or daughter, shares the hotel or motel room, the single occupancy rate will be reimbursed, if receipts have been retained and submitted with an Expense Voucher.
G. Tolls, telephone and telegraph expense will be reimbursed when it is necessary as a part of the trip on behalf of the County.
H. Parking fees during the conference, convention, seminar or meeting will be reimbursed if receipts are retained and submitted with an Expense Voucher.
I. Expense Vouchers shall be submitted for the next regular Board of Commissioners meeting following the convention, conference, seminar, or meeting attended by the employee.
J. The following items will not be reimbursed under any circumstances:
1. Travel Insurance;
2. Laundry or Dry Cleaning; 3. Hospitality or Entertainment Expense.
K. Taxi fare is reimbursable only if the trip was made by common carrier.
