Direct Data Entry. Contractor shall enter service-related information directly into the BHRS electronic health record. Such information shall include but is not limited to Procedure Code, duration, place of service, etc. For those services requiring a Progress Note, the service is entered as part of the note. For other services (e.g., bed days or dosing), the services are entered directly into screen(s) specific to the type of service provided. Contractor shall enter any billing services, which are not part of the entry of clinical documentation, into the BHRS electronic health record on an average of less than five (5) days from the date the service was provided.
Direct Data Entry. Contractor shall enter service-related information directly into the KernBHRS electronic health record. Such information shall include but is not limited to Procedure Code, duration, place of service, etc. For those services requiring a Progress Note, the service is entered as part of the note.
Direct Data Entry. When using this option, Contractor shall enter service-related information directly into the Department’s EHR. Such information shall include but is not limited to Service Code, duration, place of service, etc. For those services requiring a Progress Note, the service is entered as part of the note. For other services (e.g. bed days or dosing), the services are entered directly into screen(s) specific to the type of service provided. Contractor shall enter any billing services, which are not part of the entry of clinical documentation, into the Department’s EHR on an average of less than five (5) days from the date the service was provided. In the event that the Department’s information system is unavailable or experiencing significant response delays for an extended period of time, Contractor may submit a request, in writing, for a temporary waiver from the Behavioral Health and Recovery Services Administrator. This request for a waiver must include detailed information related to the system outage and/or system response delays, as well as a description of why the system outage and/or response delays have a material impact to Contractor’s individual location or locations experiencing the problem. The Behavioral Health and Recovery Services Administrator, or designee, and the Information Technology Services Division Manager, or designee, will review the request. If approved, the waiver will be limited to a specific date range, and if appropriate, will establish a plan of correction to resolve the specific issues identified in the request. Option 2: HIPAA Standard Transactions Pursuant regulations found in CFR 45, Paragraph 162.923 et seq., the Department will support the Health Care Claims Professional (837P) and Health Care Electronic Payment/Remittance Advice (835) transactions as defined in the Standard Transaction Code Sets (TCS). Because these transactions are based on a concept of Managed Care, Contractor must submit Authorization Requests to the Department in advance of service provision. The format and timing of these Authorization Requests is specific to each program and will be provided to Contractor. A Transaction “Companion Guide” shall be provided to Contractor to delineate modifications and/or specific additions to the federally provided TCS “Implementation Guide” and the California “Companion Guide.”
Direct Data Entry. The Contractor shall enter service related information directly into Behavioral Health’s EHR. Such information shall include, but is not limited to, service code, duration, place of service, etc. For those services requiring a progress note, the service is entered as part of the note. For other services (e.g. bed days or dosing), the services are entered directly into screen(s) specific to the type of service provided. In the event that Behavioral Health’s information system is unavailable or experiencing significant response delays for an extended period of time, Contractor may submit a request, in writing, for a temporary waiver from the Drug and Alcohol Program Administrator. This request for a waiver must include detailed information related to the system outage and/or system response delays, as well as a description of why the system outage and/or response delays have a material impact to Contractor’s individual location or locations experiencing the problem. The Drug and Alcohol Program Administrator, or designee, and the Technology Services Division Manager, or designee, will review the request. If approved, the waiver will be limited to a specific date range, and if appropriate, will establish a plan of correction to resolve the specific issues identified in the request.
