Employment File. A. An employment file shall be kept for each bargaining unit employee. This file shall include the departmental copy of the normal appointment document(s), a current curriculum vitae if available, and copies of such student or faculty evaluations of the employee's work performance as are normally maintained by the department. Employees shall receive copies of all disciplinary letters pursuant to Article XXIV and shall be notified prior to the inclusion of such documents in the employment file. B. Except for regularly conducted evaluations by students, no anonymous communications shall be placed in the employment file. C. No material primarily relating to an employee's academic potential, academic standing, academic progress or academic performance shall be contained in this file. D. Any documents which are generated as part of the grievance procedure outlined in X C. shall not be placed in the grievor's employment file. E. Employees are entitled to know the locations of all materials considered part of the employment file. Upon reasonable notice to the Department Chair an employee may examine her/his employment file under the conditions the Chair deems appropriate to ensure security of the file. The employee's written comments concerning any contents of the file shall be added to the file at her/his request. Copies of the material in the file shall be provided to the employee at cost at her/his request. No one other than a University employee discharging employment-related responsibilities shall have access to the contents of the file without permission of the employee. F. The contents of the employment file shall be among the matters considered in semester appointment and semester course assignment of bargaining unit employees. G. 1. The University shall inform an employee in writing of any written reports which express dissatisfaction with the employee's work performance or work-related conduct. Such notification, including a copy of said reports, will be couriered by the University to the employee's last known place of residence or, if unknown, to the last known address, as soon as reasonably possible, and in any case no later than ten (10) working days after generation by the University, or receipt by the appropriate University representative except as otherwise required in Article XVIII H. If this procedure is not followed, the report shall not become part of the employee's employment file. Such reports must be copied to the employee's employment file. Any employee so affected shall be given the opportunity to reply in writing as outlined in E. above, and shall have recourse through the grievance procedure. If successfully grieved, said reports and all associated documentation shall be removed from the employment file and sent to the Manager, Employee Relations in Human Resources.
Appears in 7 contracts
Samples: Collective Agreement, Collective Agreement, Collective Agreement
Employment File. β
A. An employment file shall be kept for each bargaining unit employee. This file shall include the departmental copy of the normal appointment document(s), a current curriculum vitae if available, and copies of such student or faculty evaluations of the employee's work performance as are normally maintained by the department. Employees shall receive copies of all disciplinary letters pursuant to Article XXIV 26 and shall be notified prior to the inclusion of such documents in the employment file.
B. Except for regularly conducted evaluations by students, no anonymous communications shall be placed in the employment file.
C. No material primarily relating to an employee's academic potential, academic standing, academic progress or academic performance shall be contained in this file.
D. Any documents which are generated as part of the grievance procedure outlined in X C. Article 10.C & D. shall not be placed in the grievor's employment file.
E. Employees are entitled to know the locations of all materials considered part of the employment file. Upon reasonable notice to the Department Chair an employee may examine her/his their employment file under the conditions the Chair deems appropriate to ensure security of the file. The employee's written comments concerning any contents of the file shall be added to the file at her/his their request. Copies of the material in the file shall be provided to the employee at cost at her/his their request. No one other than a University employee discharging employment-related responsibilities shall have access to the contents of the file without permission of the employee.
F. The contents of the employment file shall be among the matters considered in semester appointment and semester course assignment of bargaining unit employees.
G. 1. The University shall inform an employee in writing of any written reports which express dissatisfaction with the employee's work performance or work-related conduct. Such notification, including a copy of said reports, will be couriered by the University to the employee's last known place of residence or, if unknown, to the last known address, as soon as reasonably possible, and in any case no later than ten (10) working days after generation by the University, or receipt by the appropriate University representative except as otherwise required in Article XVIII H. If this procedure is not followed, the report shall not become part of the employee's employment file. Such reports must be copied to the employee's employment file. Any employee so affected shall be given the opportunity to reply in writing as outlined in E. above, and shall have recourse through the grievance procedure. If successfully grieved, said reports and all associated documentation shall be removed from the employment file and sent to the Manager, Employee Relations in Human Resources20.
Appears in 1 contract
Samples: Collective Agreement
Employment File. A. An employment file shall be kept for each bargaining unit employee. This file shall include the departmental copy of the normal appointment document(s), a current curriculum vitae if available, and copies of such student or faculty evaluations of the employee's work performance as are normally maintained by the department. Employees shall receive copies of all disciplinary letters pursuant to Article XXIV and shall be notified prior to the inclusion of such documents in the employment file.
B. Except for regularly conducted evaluations by undergraduate students, no anonymous communications shall be placed in the employment file.
C. No material primarily relating to an employee's academic potential, academic standing, academic progress or academic performance shall be contained in this file.
D. Any documents which are generated as part of the grievance procedure outlined in X C. shall not be placed in the grievor's employment file.
E. Employees are entitled to know the locations of all materials considered part of the employment file. Upon reasonable notice to the Department Chair an employee may examine her/his employment file under the conditions the Chair deems appropriate to ensure security of the file. The employee's written comments concerning any contents of the file shall be added to the file at her/his request. Copies of the material in the file shall be provided to the employee at cost at her/his request. No one other than a University employee discharging employment-related responsibilities shall have access to the contents of the file without permission of the employee.
F. The contents of the employment file shall be among the matters considered in semester appointment and semester course assignment of bargaining unit employees.
G. 1. The University shall inform an employee in writing of any written reports which express dissatisfaction with the employee's work performance or work-related conduct. Such notification, including a copy of said reports, will be couriered by the University to the employee's last known place of residence or, if unknown, to the last known address, as soon as reasonably possible, and in any case no later than ten (10) working days after generation by the University, or receipt by the appropriate University representative except as otherwise required in Article XVIII H. If this procedure is not followed, the report shall not become part of the employee's employment file. Such reports must be copied to the employee's employment file. Any employee so affected shall be given the opportunity to reply in writing as outlined in E. above, and shall have recourse through the grievance procedure. If successfully grieved, said reports and all associated documentation shall be removed from the employment file and sent to the Manager, Employee Relations in Human Resources.
Appears in 1 contract
Samples: Collective Bargaining Agreement