Exhibitors’ Area Sample Clauses

Exhibitors’ Area. The Contractor must provide the State with an Exhibitors’ Area as described in Exhibit C – Attachment 1. This area must be within proximity of the meeting rooms.

Exhibitors’ Area. The Contractor must provide the State with an Exhibitors’ Area as described in Exhibit C, Supplement 1. This area must be within proximity of the meeting rooms. Mothers’ Room. The Contractor must provide the State with a Mothers’ Room as described in Exhibit C, Supplement 1. This area must be within proximity of the meeting rooms and in a place that is easily accessible to the conference attendees. This room must be in a private space that is not a restroom, with a lockable door, a comfortable chair, and an electrical outlet. Prayer Room. The Contractor must provide the State with a Prayer Room as described in Exhibit C, Supplement 1. This area must be private and within proximity of the meeting rooms and in a place that is easily accessible to the conference attendees. Dining Room. The Contractor must provide the State with a Dining Room as described in Exhibit C, Supplement 1. This area must be within proximity of the meeting rooms and in a place that is easily accessible to the conference attendees. Meals and Refreshment Breaks The Contractor must provide the State with meals and breaks as described in Exhibit C, Supplement 1. All food and drink examples provided detail minimum standards with regard to substance and menu offerings and shall be better defined after the contract is awarded. The Contractor agrees to meet or exceed the provided menu examples and standards. The State has the sole discretion to determine whether a menu offered meets or exceeds the provided examples. All entrees must be labeled, and any foods containing peanuts, tree nuts, or other common food allergens must be clearly labeled. A low-fat/low-cholesterol and a vegetarian option must be included with all meals. The State may require the Contractor to meet reasonable special food requests (e.g., diabetic, gluten free, or dairy free). Special food requests will be submitted by the State no later than one week prior to the conference. The Contractor must contact the agency contact to initiate this process. All meals that are set as a buffet style must include the option of people revisiting the line multiple times at no additional cost or head count. Audio Visual Equipment and On-Site Technical Support

Exhibitors’ Area. The Contractor must provide the State with an Exhibitors’ Area as described in Exhibit C, Supplement 1. This area must be within proximity of the meeting rooms. Mothers’ Room. The Contractor must provide the State with a Mothers’ Room as described in Exhibit C, Supplement 1. This area must be within proximity of the meeting rooms and in a place that is easily accessible to the conference attendees. This room must be in a private space that is not a restroom, with a lockable door, a comfortable chair, and an electrical outlet. Prayer Room. The Contractor must provide the State with a Prayer Room as described in Exhibit C, Supplement 1. This area must be private and within proximity of the meeting rooms and in a place that is easily accessible to the conference attendees. Dining Room. The Contractor must provide the State with a Dining Room as described in Exhibit C, Supplement

Exhibitors’ Area. 21.4.1 Number of exhibitors (approximately 10’x10’ per exhibitor): 15 21.4.2 Exhibitor Area must be: ☐ private ◼ semi-private

Exhibitors’ Area. The Contractor must provide the State with an Exhibitors’ Area as described in Exhibit C – Attachment 1. This area must be within proximity of the meeting rooms/space requested. Wireless internet access must be included in the Price Schedule for all attendees, exhibitors, and service providers. Electrical access and hardline internet access must be available for purchase for DEED to promote to exhibitors and service providers and included in the Price Schedule. The color of the draping must be red, white and blue with white skirted table linens.

Exhibitors’ Area. 21.2.1 Number of exhibitors (approximately 8’x10’ per exhibitor): (100) 8’ x 10’ exhibitor booths must be pipe and draped with two (2) chairs each, (1) 6’ skirted table, (1) garbage can, and (1) exhibitor identification sign with booth number.