FEDERAL REQUEST. (enter in Section B column 1 line 6h of form SF-424A) $15,815 Indirect Cost Rate: Indirect costs can be claimed if your organization has a negotiated indirect cost rate agreement. It is applied only to direct costs to the agency as allowed in the agreement. For information on applying for the indirect rate go to: xxxxx://xxxxx.xxx.xxx/fms/dca/map1.html. Effective with 45 CFR 75.414(f), any non-federal entity that has never received a negotiated indirect cost rate, except for those non-federal entities described in Appendix VII part 75 (D)(1)(b), may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely. If an organization has a federally approved rate of 10%, the approved rate would prevail. FEDERAL REQUEST (enter in Section B column 1 line 6j of form SF-424A) 8% of personnel and fringe (.08 x $63,661) $5,093 ================================================================== TOTAL DIRECT CHARGES: FEDERAL REQUEST – (enter in Section B column 1 line 6i of form SF-424A) $172,713 INDIRECT CHARGES: FEDERAL REQUEST – (enter in Section B column 1 line 6j of form SF-424A) $5,093 TOTAL: (sum of 6i and 6j) FEDERAL REQUEST – (enter in Section B column 1 line 6k of form SF-424A) $177,806 ==================================================================Provide the total proposed project period and federal funding as follows: Proposed Project Period
FEDERAL REQUEST. Sample Personnel Narrative Position (1) Name (2) Key Staff (3) Annual Salary/Rate (4) Level of Effort (5) Total Salary Charge to Award (6)
FEDERAL REQUEST. Sample Travel Narrative Purpose (1) Destination (2) Item (3) Calculation (4) Travel Cost Charged to the Award (5) Mandatory Recipient Conference Chicago, IL to Washington D.C. Airfare $200/flight x 2 $400 Hotel $180/night x 2 persons x 2 nights $720 Per Diem (meals and incidentals) $46/day x 2 persons x 2 days $184 Local Travel Mileage 3,000 miles @.38/mile $1,140 FEDERAL REQUEST - (enter in Section B column 1, line 6c of SF-424A $2,444 FEDERAL REQUEST: Sample Justification for Travel
FEDERAL REQUEST. Sample Equipment Narrative Item(s) (1) Quantity (2) Amount (3) % Charged to the Award (4) Total Cost Charged to the Award (5) FEDERAL REQUEST − (enter in Section B column 1, line 6d of SF-424A) $0 Supplies Supplies are items costing less than $5,000 per unit (federal definition), often having one-time use. Provide the following information for the narrative and justification: Items – list supplies by type, e.g., office supplies, postage, laptop computers. The justification must include an explanation of the type of supplies to be purchased and how it relates back to meeting the project objectives. Calculation – describe the basis for the cost, specifically the unit cost of each item, number needed and total amount. Supply Cost Charged to the Award − provide the total cost of the supply items to be charged to the award during the budget period. FEDERAL REQUEST – Sample Supplies Narrative Item(s) Rate Cost General office supplies $50/mo. x 12 mo. $600 Postage $37/mo. x 8 mo. $296 Laptop Computer 1 x $900 $900 Printer 1 x $300 $300 Projector 1 x $900 $900 Copies 8000 copies x .10/copy $800 FEDERAL REQUEST − (enter in Section B column 1, line 6e of SF-424A) $3,796 FEDERAL REQUEST – Sample Justification for Supplies Office supplies, copies and postage are needed for general operation of the project. The laptop computer and printer are needed for both project work and presentations for Project Director. The projector is needed for presentations and workshops. All costs were based on retail values at the time the application was written.
FEDERAL REQUEST. Purpose of Travel Location Item Rate Cost Conference (be as specific as possible) Washington, DC Airfare $200/flight x 2 persons $400 Hotel $180/night x 2 persons x 2 nights $720 Per Diem (meals) $46/day x 2 persons x 2 days $184 Local travel Mileage 3,000 miles@.38/mile $1,140 TOTAL $2,444 JUSTIFICATION: Describe the purpose of travel and how costs were determined. Cost for two members to attend a grantee meeting in Washington. Local travel is needed to attend local meetings, project activities, and training events. Local travel rate is based on agency’s privately owned vehicle (POV) reimbursement rate. NON-FEDERAL MATCH Purpose of Travel Location Item Rate Cost Regional Training Conference Chicago, IL Airfare $150/flight x 2 persons $300 Hotel $155/night x 2 persons x 2 nights $620 Per Diem (meals) $46/day x 2 persons x 2 days $184 Local Travel Outreach workshops Mileage 350 miles x .38/mile $133 TOTAL $1,237 JUSTIFICATION: Describe the purpose of travel and how costs were determined. Coalition agencies will provide funding for two members to attend the regional technical assistance workshop (our closest location is Chicago, IL). Local travel rate is based on agency’s POV reimbursement rate. FEDERAL REQUEST (enter in Section B column 1 line 6c of form SF424A) $2,444 NON-FEDERAL MATCH (enter in Section B column 2 line 6c of form SF424A) $1,237
FEDERAL REQUEST. Sample Equipment Narrative Item(s) (1) Quantity (2) Amount (3) % Charged to the Award (4) Total Cost Charged to the Award (5) FEDERAL REQUEST − (enter in Section B column 1, line 6d of SF-424A) $0 E. Supplies Supplies are items costing less than $5,000 per unit (federal definition), often having one-time use. Provide the following information for the narrative and justification:
FEDERAL REQUEST. Position Name Annual Salary/Rate Level of Effort Cost
FEDERAL REQUEST. Sample Personnel Narrative Position (1) Name (2) Level of Effort (3) Annual Salary/ Rate (4) Level of Effort (5) DDH Costs LifelineCosts Total Salary Charged to Award (6)
FEDERAL REQUEST. Sample Travel Narrative Purpose (1) Destination (2) Item (3) Calculation (4) DDH Costs Lifeline Costs Travel Costs Charged to Award (5) Suicide Prevention National Conference Chicago, IL to Washington D.C. Airfare $200/flight x 2 $400 $400 Hotel $180/night x 2 persons x 2 nights $720 $720 Per Diem (meals and incidentals) $46/day x 2 persons x 2 days $184 $184 Local Travel Mileage 3,000 miles @.38/mile $1,140 $1,140 FEDERAL REQUEST - (enter in Section B column 1, line 6c of SF-424A $2,444
FEDERAL REQUEST. (enter in Section B column 1 line 6h of form SF-424A) $17,535 Indirect Cost Rate: Indirect costs can be claimed if your organization has a negotiated indirect cost rate agreement. It is applied only to direct costs to the agency as allowed in the agreement. For information on applying for the indirect rate go to: xxxxx://xxxxx.xxx.xxx/fms/dca/map1.html. Effective with 45 CFR 75.414(f), any non-federal entity that has never received a negotiated indirect cost rate, except for those non-federal entities described in Appendix VII part 75 (D)(1)(b), may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely. FEDERAL REQUEST (enter in Section B column 1 line 6j of form SF-424A) 8% of personnel and fringe (.08 x $63,661) $5,093 ================================================================== TOTAL DIRECT CHARGES: FEDERAL REQUEST – (enter in Section B column 1 line 6i of form SF-424A) $961,018 INDIRECT CHARGES: FEDERAL REQUEST – (enter in Section B column 1 line 6j of form SF-424A) $5,093 TOTAL: (sum of 6i and 6j) FEDERAL REQUEST – (enter in Section B column 1 line 6k of form SF-424A) $966,111 ================================================================== Provide the total proposed project period and federal funding as follows: Proposed Project Period Start Date: 09/30/2015 End Date: 09/29/2018 BUDGET SUMMARY (should include future years and projected total) Category Year 1 Year 2 Year3* Total Project Costs Personnel $52,765 $54,348 $55,978 $163,091 Fringe $10,896 $11,223 $11,560 $33,678 Travel $863 $2,167 $863 $3,893 Equipment $0 $0 $0 $0 Supplies $600 $600 $600 $1,800 Contractual $875,164 $887,447 $887,447 $2,669,080 Other $3,196 $1,096 $1,096 $5,388 Total Direct Charges $961,018 $974,416 $994,101 $2,929,535 Indirect Charges $5,093 $5,246 $5,403 $15,742 Total Project Costs $966,111 $979,661 $999,504 $2,945,277 TOTAL PROJECT COSTS: Sum of Total Direct Costs and Indirect Costs FEDERAL REQUEST (enter in Section B column 1 line 6k of form SF-424A) $2,945,277 *FOR REQUESTED FUTURE YEARS: Please justify and explain any changes to the budget that differs from the reflected amounts reported in the 01 Year Budget Summary. If a cost of living adjustment (COLA) is included in future years, provide your organization’s personnel policy and procedures that state all employees within the organization will receive a COLA. IN THIS SECTION, REFLECT OTHER FEDERAL AND NON-FEDERAL SOURCES OF FUNDING BY DOLLAR AMOUNT AND N...
