Common use of FILE MAINTENANCE AND DOCUMENTATION Clause in Contracts

FILE MAINTENANCE AND DOCUMENTATION. A case file shall be maintained for every enrolled participant. SUBRECIPIENT is required to establish and enforce professional standards for case file set up and maintenance with emphasis on accuracy and consistency. At a minimum, the case file, and/or CalJOBS electronic file, as applicable, shall include documentation of each of the following: 1. Program eligibility/determination of need; 2. Customer signature evidence of EO and programmatic grievance forms; 3. All source documents needed for validation [as referenced in State Directive WSD13-1; OC-LWDA Policies 10-OCWDA-04, and 12- OCWDA-14 and/or subsequent updates]; 4. All CalJOBS MIS forms 5. Initial and/or Comprehensive Assessments, as applicable; 6. Pre and Post Testing Documentation, as applicable; 7. Individual Services Plan (ISP), including all updates of services provided and completed; 8. Completed resume; 9. Approved Individual Training Account (ITA) voucher (if applicable); 10. Progress reports, time and attendance if receiving WIOA f u n ded t r a i n i n g . For non-WIOA funded training, SUBRECIPIENT shall require the customer to provide attendance verification from the school as a condition of receiving other WIOA services; 11. Worksite Agreement, customer assignment description, timesheets, evaluation forms, and other pertinent documents if receiving On-the-Job Training (OJT) or Work Experience (WEX), if applicable 12. Supportive Services, Incentives, or Stipends;

FILE MAINTENANCE AND DOCUMENTATION. A case file shall be maintained for every enrolled participant. SUBRECIPIENT is required to establish and enforce professional standards for case file set up and maintenance with emphasis on accuracy and consistency. At a minimum, the case file, and/or CalJOBS and/orCalJOBS electronic file, as applicable, shall include documentation of each of the following: 1. Program eligibility/determination of need; 2. Customer signature evidence of EO and programmatic grievance forms; 3. All source documents needed for validation [as referenced in State Directive WSD13-1; OC-LWDA Policies 10-OCWDA-04, 12-OCWDA-14, and 12- OCWDA-14 and/or subsequent updatesOCWDA-02];, 4. All CalJOBS MIS formsforms as outlined in the Model Contract (Exhibit E-1) 5. Initial and/or Comprehensive Assessments, as applicable; 6. Pre and Post Testing Documentation, as applicable;; County of Orange Page 5 of 14 KRA Corporation OC Community Resources Contract # 17-28-0015-Y Attachment B-21 7. Individual Services Plan (ISP), including all updates of services provided and completed; 8. Completed resumeresume within two weeks; 9. Program benchmark achievements; 10. Approved Individual Training Account (ITA) voucher (if applicable); 1011. Progress reports, time and attendance if receiving WIOA f u n ded t r a i n i n g . For non-WIOA funded training, SUBRECIPIENT shall require the customer to provide attendance verification from the school as a condition of receiving other WIOA services; 1112. Worksite Agreement, customer assignment description, timesheets, evaluation forms, and other pertinent documents if receiving On-the-Job Training (OJT) or Work Experience (WEX), if applicable 1213. Supportive Services, Incentives, or Stipends;

FILE MAINTENANCE AND DOCUMENTATION. A An electronic case file shall be maintained for every enrolled participantparticipant in CalJOBS. SUBRECIPIENT is required to establish and enforce professional standards for case file set up and maintenance with emphasis on accuracy and consistency. At a minimum, the case file, and/or CalJOBS electronic file, as applicable, shall include documentation of each of the following: 1. Program eligibility/determination of need; 2. Customer signature evidence of EO and programmatic grievance forms; 3. All source documents needed for validation [as referenced in State Directive WSD13-1; OC-LWDA Policies 10-OCWDA-04, and 12- OCWDA-14 and/or subsequent updates]; 4. All applicable CalJOBS MIS forms 5. Initial and/or Comprehensive Assessments, as applicable; 6. Pre and Post Testing Documentation, as applicable; 7. Individual Services Plan (ISP), including all updates of services provided and completed; 8. Completed resume; 9. Approved Individual Training Account (ITA) voucher (if applicable); 10. Progress reports, time and attendance if receiving WIOA f u n ded un d ed t r a i ai ni n i n g . g. For non-WIOA funded training, SUBRECIPIENT shall require the customer to provide attendance verification from the school as a condition of receiving other WIOA services; 11. Worksite Agreement, customer assignment description, timesheets, evaluation forms, and other pertinent documents if receiving On-the-Job Training (OJT) or Work Experience (WEX), if applicable 12. Supportive Services, Incentives, or Stipends;